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Intern (Human Resources Unit)

By  1/05/2016 04:32:00 am  

I. Position Information
Job Title:                 Intern (Human Resources Unit)
Contract Type:           Internship   
Duty Station:           Nairobi, Kenya
Reports to:              Human Resources Specialist
Closing Date:           10th January 2015          


 II. Organizational Context
UNDP is the United Nations' global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. UNDP is currently in 177 countries worldwide and works in the following programme areas:

  • Governance and Rule of Law (GROL)
  • Poverty Reduction and Environment Protection Programme (PREP)

In Somalia, UNDP works with local partners ‒ NGOs, civil society and government towards a peaceful and secure nation for all Somalis. Together with 23 other UN agencies, UNDP is helping Somalis recover from 20 years of conflict, build peace, rebuild their institutions, and set Somalia on the path to development.

UNDP supports the people of Somalia to achieve the following outcomes: peace building and conflict management, people-centered governance and law, economic recovery and environmental protection, and protecting and empowering women. It carries out its work through two main programmes - Governance, Rule of Law and Security and Poverty Reduction and Environment, and incorporates issues of Human Development and Economics, Peace building, HIV/AIDS and Gender across all of its work. UNDP Somalia has its office in Mogadishu, area offices in Hargeisa, Somaliland and Garowe, Puntland, and a support centre in Nairobi. The internship will be based in Nairobi, Kenya.

The Human Resources unit is seeking an intern who is interested in gaining experience and providing support to this work. The Intern shall report to the Human Resources Specialist.


III. Duties and Responsibilities
Under the overall guidance of the Human Resources Specialist/Learning Manager, the intern is expected to perform the following tasks:
·         Support in maintaining a user-friendly filing system;
·         Implement electronic storage system and attendance records;
·         Coordinate the preparation and validation of material to be posted on the UNDP Somalia website on the HR intranet page;
·         Administrative support, such as data entry and preparing new files for use; 
·         Assistance with quality control: liaise with candidates to request missing documentation or details in professional history;
·         Facilitate timely collection of medical and other sensitive documents.
Outputs
  • Effective administrative support for staff;
  • Effective support to newly recruited staff members.

IV. Competencies
Corporate Competencies:
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.
Functional Competencies:
  • Excellent skills in the usage of computer software packages (MS Word, Excel, etc)
  • Excellent critical reasoning and problem solving skills.
Development and Operational Effectiveness;
  • Demonstrates strong oral and written communication skills;
  • Builds strong relationships with clients and external actors;
  • Remains calm, in control and good humored even under pressure;
  • High degree of self-motivation and initiative;
  • Willingness to learn and apply new analytical approaches.


V. Recruitment Qualifications
Education:
  • The candidate must be currently enrolled in an accredited university Master’s programme specializing in Human Resources Management.
Experience:
  • Excellent skills in the usage of computer software packages (MS Word, Excel, etc)
Language requirements:
·         Fluency in English - written and spoken is required.

Availability
and duration:
·         Availability: Immediate
·         Duration: Six months on a full time basis.
Conditions of the Internship:
·         Interns are considered gratis personnel. They are not staff members;
·         Interns are not financially remunerated by UNDP. The costs associated must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for transport, accommodation, etc.
Application:
Interested and qualified candidates are requested submit a motivational letter on why they would like to intern in the HR department and CV to hrrecruitement.so@undp.org by 10th January 2016.
Other:
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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