Clinical Care Specialist,  
Data Manager, Driver, 
Grants Officer,  
Head of Finance and Administration, 
HIV Testing Services (HTS) Improvement Specialist, 
Administration and Logistics Officer, 
Longitudinal Care Improvement Specialist, 
Office Assistant, 
PMTCT Coordinator, 
PMTCT / HEI Nurse, 
Project Accountant, 
Strategic Information (SI) Officer, 
Substance Abuse Technical Lead, 

Maryland Global Initiatives Corporation (MGIC) is an affiliate of University of Maryland, Baltimore (UMB). 

UMB has a Global Health Program which is delivered through the Maryland Global Initiatives Corporation (MGIC) and housed by various institutes among them the Institute of Human Virology (IHV). 

Since 2004, IHV has partnered with the governments of Kenya, Guyana, Haiti, Nigeria, Rwanda, Tanzania, Uganda and Zambia to address each country’s growing HIV and AIDS epidemics. 


The Institute has led efforts to build National Health Systems in each country via strategic international, national, and local collaborations through the design and implementation of unique education, training, and treatment programs addressing each country’s complex HIV/AIDS epidemics. 

In Kenya, UMB through the Institute of Human Virology started operations in 2004 under the AIDS Relief Project consortium funded by Presidential Emergency Plan for AIDS Relief (PEPFAR) through HRSA/CDC. 

This was the beginning of UMB’s work in Kenya which has seen implementation of 11 grants to-date.

MGIC seeks candidates for multiple positions for an anticipated $22,000, 000 health service delivery program that will support implementation and expansion of comprehensive HIV prevention, Care & Treatment programs; establish systems for quality assurance and improvement; and support strengthening of county and sub county systems for sustainable HIV service delivery.
 
“These positions are subject to project award and funding”
 
Substance Abuse Technical Lead
 
The Substance Abuse Technical Lead will oversee the development of Integrated Substance Abuse Services and HIV Treatment Services ad HIV Prevention among the intravenous drug using population of Kenya. 

The SATL will ensure that this approach is implemented at the Mathari National Teaching Hospital as a center of excellence and expanded to other sites as directed by the MOH-Kenya and CDC. 

Duties & Responsibilities
  • Work closely with the Program Director and donor counterparts to refine and implement the PWID scope of the PACT program.
  • Regularly update the Principal Investigator, Country Director and other technical leads on the progress made towards the agreed upon milestones.
  • Play a significant role in driving long-term planning and leading initiatives in collaboration with donor agencies and government stakeholders.
  • Oversee monthly and quarterly assessments of the scope of work related to the Methadone Treatment Program.
  • Prepare, review and finalize reports related to PWID and other Key Populations scope of work.
  • Develop, recommend and implement improvements to technical approach, systems and procedures related to MAT program.
  • Liaise with the Government of Kenya stakeholders.
  • Contribute to short and long-term organizational planning and strategy.
Qualifications
  • PHD or MD in related field.
  • Certifications in addiction counselling and training preferred.
  • A minimum of 10 years relevant senior level experience with at least 5 years’ experience in implementing medication assisted treatment initiatives for injection drug using populations.
  • Outreach experience with intravenous drug using populations; senior level management engaging with U.S. government funding agencies; expertise in opioid dependence and treatment management; and understanding of DHHS, NIDA, SAMHSA, and WHO regulations and recommendations.
  • Excellent communication and persuasion skills
  • Team player with strong Leadership skills
  • Ability to work in a high pressure environment
  • High levels of integrity
  • Knowledge of USG Rules and Regulations
  • Strong planning and organizational skills
  • Computer skills (MS Word, Excel, PowerPoint)
  • Grant writing experience

Strategic Information (SI) Officer
 
Under the supervision of the SI Advisor, the SI Officer will provide technical assistance and capacity building to M&E and data management staff at Point of Service in support of SI activities.

S/he will provide support to the M&E and data management components at the Point of Service level. 

Duties & Responsibilities
  • Routine data management including data collection, collation, analysis and reporting.
  • Provide IT Support and data analysis training to health facility staff.
  • Conduct data quality control/assurance activities.
  • Manage project databases and generate reports for donor reporting and project management.
  • Develop SQL queries and related activities.
  • Support the health facilities to improve their medical records system and maintain data quality.
  • Participate in continuous quality improvement (CQI) activities including data validation and cleaning for the timely and accurate compilation and submission of reports to MOH and the donor.
  • Ensure regular, accurate monitoring reports (monthly, quarterly, annually) from the points of service on all required donor, government and organizational indicators.
  • Examine facility operations and systems and recommend ways to improve outputs and outcomes.
  • Provide specialized training to facility and other partner staff in Health Information Systems including IQ Care and other databases.
  • Providing training and support in data collection and analysis to Points of Services (POS) including health facilities.
  • Participating in data analysis and report compilation (monthly, quarterly, annually) on all required indicators
  • Support and provide training for data analysis to the Points of Service.
  • Provide backup data entry services at various Points of Service where a backlog may exist.
  • Supervise and mentor data entry clerks and perform minimum data entry when needed.
  • Conducting site visits to each point of service and provide technical assistance and guidance on all issues related to Strategic Information.
Qualifications
  • Bachelor’s degree in HMIS, IT/Computer Science/IS, Public Health Informatics, Statistics or Mathematics
  • SPSS certificate (optional)
  • 1-3 years relevant experience
  • Strong analytical skills
  • Advanced computer skills including advanced excel, MS access,

Project Accountant
 
The Project Accountant will perform full range of typical financial duties, including disbursements, banking, financial information data entry, inventory control and financial records management. 

The Accountant will ensure that all project expenditures are properly recorded and that the outlined financial policies and procedures are implemented and followed. 

This position reports to the Head of Finance and Administration and works directly with the Logistics & Administration Officer who has procurement functions.
 
Duties & Responsibilities
  • Record all financial transactions and ensure monthly transactions are entered in the General Ledger accurately and on timely basis
  • Conduct bank transactions including withdrawals, deposits, and preparation of all bank payments, checks and prepare bank reconciliations
  • Manage verification & liquidation of all project advances and review travel expense reports.
  • Calculate and distribute travel advances.
  • Audit travel vouchers and reconcile travel advances.
  • Ensure accounting records supported by valid supporting documentation (also ensure safe custody of all financial documents)
  • Verify and validate office financial back up documentation regularly ensuring proper documentation, compliance and implementation of all policies and procedures when making payments
  • Maintain accounting documentation in an orderly manner.
  • Ensure that all statutory payments are submitted on a timely basis (PAYE, NSSF, NHIF, Withholding Tax)
  • Work closely with the Administration and Logistics Officer on the VAT exemption applications and ensure follow-up of the same including proper record documentation
  • Conduct periodic field monitoring visits to supervise cash management and procurement and any other related activities
  • Plan and conduct inventory counts and manage the asset register by updating the inventory records
  • Work closely with the technical team and assist in drawing up activity budgets for planned activities
  • Assist the technical team during the activity planning stage to ensure adherence to the organization’s policies and procedures
  • Assist in making payments to workshop participants
  • Preparation of Cash Forecasts.
  • Scanning all financial documents and submitting hard copy files to Head Office for evaluation and back-up
  • Maintain an accurate filing of payment vouchers and other financial documents.
  • Ensure adherence to internal controls and make recommendations on areas of potential improvement
  • Ensure the security of all project funds.
  • Identify and communicate variances and funding gaps, and recommend solutions to the Head of Finance and Administration.
  • Receive and verify suppliers’ and consultants’ invoices along with justification documents and ensure that project vendors are paid on time.
  • Prepare requests for funds transfers in a timely manner per UMB procedures and requirements. 
Qualifications
  • A Bachelor’s degree in Accounting/Business Administration or equivalent professional qualifications with at least 3 years’ of relevant professional experience.
  • Be a CPA (K) holder or equivalent. Membership to a relevant professional body is required.
  • Experience in general accounting and auditing in a similar position with donor-funded development projects is required.
  • Good knowledge of and experience with USG rules and regulations.
  • Strong computer skills in QuickBooks accounting software, Microsoft office application including Word, Excel, Power Point and Outlook.
  • Good interpersonal and organizational skills with ability to efficiently take up multiple tasks under pressure and tight deadlines.
  • Demonstrate ability in analyzing financial documentation and reporting.
  • Good communication skills, written and verbal, in English and Kiswahili languages.
  • Ability to assist and mentor staff on finance matters to ensure adherence to the organizations’ policies and procedures.
  • Willingness to travel to represent and undertake project activities.
  • Good knowledge of IT is an added advantage.

PMTCT / HEI Nurse
 
The PMTCT / HEI Officer will oversee the day-to-day planning and implementation of PMTCT activities within PACT supported facilities in collaboration with Machakos County. 

S/he will supervise Nurse Counselors providing PMTCT services at the UMB-supported facilities in Machakos County. 

Duties & Responsibilities
  • Provide day-to-day mentorship to ANC nurses and supervision of the facility PMTCT services as per national guidelines.
  • Oversee the provision of Early Infant diagnosis, care and follow-up HIV-exposed infants.
  • Participate in training of health care workers using the national PMTCT curriculum.
  • Strengthen linkages between PMTCT and HEI services and Comprehensive Care Clinics and the follow-up and retention of HIV-infected pregnant women and HIV-exposed infants (HEI) through training and mentorship of Case Managers to support this service.
  • Support implementation of Kenya National Guidelines and other relevant guidelines relating to PMTCT and Pediatric HIV Care.
  • Support the implementation of the monitoring and evaluation for PMTCT and HEI services.
  • Liaise with the sub-county nursing officer to supervise PMTCT/HEI services in supported facilities.
  • Participate in Sub-County PMTCT meetings.
Qualifications
  • Registered Nurse
  • 5 years’ experience providing PMTCT services in the public sector
  • Training on National PMTCT guidelines
  • Excellent interpersonal skills
  • Bachelor’s Degree in a relevant field is an added advantage.

PMTCT Coordinator
 
Under the supervision of the HIV Technical Advisor, the PMTCT Coordinator will provide technical support in the planning and implementation of Prevention of Mother to Child Transmission of HIV (PMTCT) activities across supported facilities. 

S/he will be responsible for mentoring health care providers involved in the care of patients with HIV/AIDS particularly updating their clinical knowledge and skills for improved clinical decision making and care of HIV-infected pregnant and breast feeding women and HIV-exposed infants 

Duties & Responsibilities
  • Oversee the development and implementation of the program PMTCT strategy.
  • Support the PMTCT officers supporting health facilities to provide quality PMTCT/HEI services at supported facilities.
  • Develop an effective practical nurses mentorship program that addresses emerging practice needs with focus of PMTCT and task shifting.
  • Provide training to facility nursing staff to increase their knowledge and skills related to PMTCT and care of infected mothers and newborns.
  • Assist the sites to develop nursing components, processes and SOPs within an HIV program.
  • Organize and facilitate in various CPDs.
  • Strengthen monitoring and evaluation of PMTCT services including utilization of site data to inform quality of care performance at the site.
  • Represent the organization in various fora at the county and sub-county levels.
  • Develop work plans, reports and other technical papers relating to PMTCT services.
Qualifications
  • Diploma in Clinical Medicine & Surgery or Diploma in Nursing from a recognized institution. 
  • Higher Diploma Training or Degree (Bachelor of Clinical Medicine, Bachelor of Science in Nursing) will be an added advantage. 
  • ART Management training and relevant job experience of at least three (3) years working experience after internship in a CCC set up. 
  • Must be Registered and Licensed with the Clinical Officers Council or Nursing Council of Kenya. 
  • More than 3 years’ experience in the implementation of PMTCT/Programmatic activities. 
  • Experience in training and mentorship of health care workers on PMTCT. 
  • Working in a US Grants environment is an added advantage.

Office Assistant
 
The Office Assistance will report to the Administration and Logistics Officer and is responsible for office support, general administrative and clerical functions including efficient and professional managing of visitors, customers, telephone calls and messages as well as variety of clerical duties and information management. 

Duties & Responsibilities
  • Effective and efficient management of incoming and outgoing telephone calls/messages.
  • Receiving and recording parcels to facilitate communication.
  • Receiving and directing visitors to the respective officers/offices to maintain order.
  • Effective management of telephone calls to facilitate cost control.
  • Ensuring that the front office area is clean and tidy.
  • Ensuring that the telephone numbers and extensions are all working and report any faulty lines to the relevant department.
  • Ensuring timely opening and closing of the main office doors and safe custody of the keys.
  • Maintain electronic and hard copy filing system.
  • Open, sort and distribute incoming correspondence.
Qualifications
  • Diploma in any of the following disciplines; Human Resource Management, Secretarial Studies, Public Relations or equivalent qualifications from a recognized institution.
  • Proven work experience of at least one (1) year in a related field.

  • Kenya Certificate of Secondary Education (KCSE) grade ‘C’ plain and above.
  • Certificate in computer application skills from a recognized institution.
  • Good organizational and communication skills.
  • Accuracy / attention to detail.
  • Critical Thinking & Problem Solving.


  • Longitudinal Care Improvement Specialist
     
    The Longitudinal Care Improvement Specialist will be responsible for supporting adherence and psychosocial support systems for the patients both at facility and in the community with the aim of increasing patient retention and outcomes. 

    The position focuses on strengthening linkages between health facilities and communities for an effective continuum of care delivery structure. 

    Duties & Responsibilities
    • Support the structuring of adherence support systems for improved patient retention in care
    • Implement systems to deliver age-appropriate counseling and psychosocial support for patients
    • Streamline appointment and defaulter tracing systems
    • Strengthen linkage between facilities and communities through supporting the implementation of community health strategy including overseeing the activities of community health workers as relates to HIV service support
    • Mentor adherence counsellors/nursing staff, community health workers/ volunteers, to support chronic care of HIV-infected clients enrolled in care
    • Strengthen monitoring and evaluation of longitudinal care activities including utilization of data to monitor quality of care in supported facilities with focus on appointment keeping and retention
    • Ensure that structured treatment literacy is provided to enrolled clients
    • Assist in developing HIV prevention and care components, processes and SOPs for the adherence, health facility and community.
    • Adopt the innovative training methodologies to support training of health care workers to support adherence and psychosocial support and long term follow-up of patients
    Qualifications
    • A degree in Social Sciences, Public health, Anthropology, Nursing, Clinical medicine, or Community Development/Social Work.
    • 4 - 6 years’ experience, 2 years of which should be within a busy HIV Comprehensive Care Centre and/or in the provision of HTC services
    • Demonstrable knowledge of HIV/ART management, diagnosis and treatment procedures of conditions associated with HIV, adherence support and HTC service delivery.
    • Basic computing skills

    Administration and Logistics Officer
     
    The Logistics and Administration Officer will be responsible for the management and oversight of the logistics and administration function in the project. 

    The position is therefore responsible for efficient and effective organization and coordination of the logistics and admin teams ensuring supply planning and proactive front end logistics support to meet project needs and requirements; achieving compliance to Donor Grants and UMB procedures and systems and upholding high standards in supplies ethics. 

    Duties & Responsibilities
    • Oversee management of procurement and other logistics to ensure goods and services are purchased in time to facilitate project implementation
    • Ensures the correct implementation of the Procurement Guidelines, oversees open and closed tender procedures and performs bid analysis together with the Tender Committee;
    • Support programs during the annual and project budget process in terms of providing information on procurement goods and the prices.
    • Oversee the daily running and maintenance of office space
    • Supervision of office services – telephone, cleaning, messengers and registry
    • Allocation of office space, furniture and equipment and keep records thereof.
    • Managing stationery stock levels, raising purchase requisition for office supplies.
    • Reporting and following up on office/furniture repairs.
    • Ensure proper asset management; maintain proper and updated asset register with clear asset identification tags.
    • Effective management and administration of transport services including allocation of vehicles and supervision of drivers and coordinate vehicle maintenance and servicing.
    Qualifications
    • University degree in Supply chain management, Business Administration or related field with 5 years of practical experience in similar position.
    • A professional qualification and membership of recognized purchasing and supplies institution.
    • Prior experience and working knowledge of CDC or USAID, or other international donors’ projects strongly recommended.
    • Experience in a similar environment with significant scale of logistics management including procurement, Administration and fleet management.
    • Previous experience in managing and developing teams and the ability to lead, motivate and develop others
    • Front office experience and public relations skills would be an added advantage.
    • Good computer skills (MS Office)

    HIV Testing Services (HTS) Improvement Specialist 
     
    The HTS Improvement Specialist is in charge of the coordination of service delivery components for quality HIV Testing Services (HTS) using innovative strategies to ensure delivery of quality, integrated high impact HTS services to clients in supported facilities. 

    Working under the supervision of the HIV Technical Advisor, the HTS Specialist will ensure provision of quality HTC services at UMB supported facilities in line with National protocols and guidelines
     
    Duties & Responsibilities
    • Offer technical support to HTC supported facilities to ensure that services are offered as per the HTS guidelines and reporting rates are continuously increased and sustained
    • Ensure that HTC services are prioritized at county, sub-county and facilities by engaging the MOH focal persons at such levels in planning, implementation and review of HIV intensified case finding.
    • Ensure 100% linkage for HIV positive clients to HIV Prevention, Care and Treatment and Support retention strategies in facilities
    • To liaise with CASCOs and SCASCOs to ensure planning and coordination for community HTC outreaches in all the sub counties targeting index contact of CCC clients, and other vulnerable children and adolescents as per national guidelines
    • Plan with the CHMT to organize periodic HTC review and update meetings at county level.
    • Coordinate all HIV Counseling and Testing (HTC) activities using a broad range of strategies in health facility settings.
    • Ensure institutionalization of QA/QI in all HTC services.
    • Work in close collaboration with the CHRIOs to ensure timely submission of quality HTC data for use in planning, monitoring and evaluation of HTC services.
    • Develop strategies with the county governments with the aim of strengthening health care delivery systems for HIV prevention
    • Supervise peer educators and Community Health Volunteers and take appropriate action to ensure efficient and effective services are delivered within the community.
    • Strengthen delivery of PHDP services aimed at reducing transmissions and disease progression
    • Identifying innovative approaches to respond to the high levels of HIV discordant couples
    • Establish and support psychosocial support groups.
    Qualifications
    • At least a degree in Social Sciences, Public health, Anthropology, Nursing, Clinical medicine, or Community Development/Social Work.
    • Training in HIV/AIDS care & treatment including HTC (NASCOP Certified)
    • Have at least 3 years solid working experience in the following areas: HIV/AIDS Care and support, CPWP, HTC/Counseling, ART, PMTCT, OVC care and gender issues
    • In-depth understanding and working knowledge of PEPFAR funded programs including the CDC/PEPFAR/GOK reporting requirements.
    • Proficient in Microsoft Office packages, report writing and presentation skills.

    Head of Finance and Administration
     
    The overall purpose of this position is to plan and coordinate all finance and compliance activities under an anticipated CDC funded Comprehensive HIV Prevention, Care and Treatment Project in Nairobi and Machakos Counties. 

    The Director of Finance will oversee all financial management, accounting and administrative functions for the project. 

    The Head of Finance and Administration will work with the Program Director to ensure efficient functioning of administrative and financial processes. 

    S/he will be responsible for directing activities of the project support staff and ensuring sufficient assistance is given to the staff in the project offices. 

    S/he will be directly involved in the budget planning and tracking. 

    Reporting to the Program Director, the Head of Finance and Administration will have primary day-to-day responsibility to ensure programmatic compliance with MGIC Kenya standard operating procedures as well as compliance requirements with donor rules and regulations. 

    The existence and adherence to fundamental principles of financial management, financial accountability, internal controls, record keeping, compliances, financial integrity, planning, budgeting, cash-flow management and financial reporting.
     
    Supervisory Responsibility: Direct supervision of Project Accountant, Grants Officer, and Logistics & Administration Officer. Facilitate smooth cooperation between the project finance team and other departments including the HO project management team. 

    Duties and Responsibilities
    • Assist the Project Director with overall project financial planning, annual financial planning, and finance management, reporting and agreement compliance.
    • Oversee the financial management and accountability requirements of the project.
    • Ensure that effective internal controls are in place to safeguard financial assets of the project, and ensure records systems are maintained in accordance with generally accepted accounting standards.
    • Ensure that all financial management is handled according to USG rules and regulations and that records are kept and financial reports submitted in a timely manner.
    • Manage the sub award contract management ensuring donor compliance.
    • Compile, review, and prepare financial reports required by CDC and UMB headquarters, Baltimore.
    • Preparation of timely management and financial reports, expenditure, reviewing and forecasts
    • Assessing compliance and facilitate dissemination to staff of all Financial and Accounting policies, rules, laws, regulations and standards.
    • Responsible for efficient and effective organization, co-ordination, control and supervision of all financial functions in the office.
    • Review of the financial systems of the sub grantees and provide ongoing capacity building, training and mentoring support to partners making sure established standards are being followed.
    • Ensure that annual program audit is conducted according to procedures, the timely closure of audit recommendations, documentation and preparation of a plan of action and audit corrective measures are followed.
    • Provide overall supervision of the processes of recording, classifying and summarizing financial transactions and interpreting the results, ensuring that all transactions of the project are recorded, and that there is easily accessible supporting original documentation for all the transactions and provide necessary approvals for transactions and processes within set policies.
    • Analyze costs and expenses and guide the Program Manager, as well as analyze financial statements to pinpoint trends and potential problem areas.
    • Review and process procurements, vendor invoices, consultant agreements for payment
    • Process and oversee advances issued in the Field Office for field activities and staff travel, ensuring proper process for disbursement of funds, correct documentation and settlement of advances in a timely manner that is in accordance with UMB procedures.
    • Oversee the management and inventory recording of all project assets including procurement review and valuation.
    • Provide financial advisory on overall strategic program decisions.
    • Other financial and administrative tasks as required and assigned by the Program Director 
    Qualifications
    • A Bachelor’s Degree in Accounting, Finance or related field relevant to the position requirements.
    • Be a CPA (K) holder or equivalent. Membership to a relevant professional body is required.
    • An MBA in relevant field will be an added advantage
    • At least eight (8) years of professional experience managing financial and administrative aspects of large international development projects, preferably USG funded projects
    • Demonstrated skills in financial oversight of USG funded projects
    • Understanding of the rules and regulations related to USG project funding and reporting requirements
    • Be proficient in computer applications with strong emphasis on data and financial management software and Microsoft applications.
    • Proven experience in the financial aspect of Grants Development and Management will be considered an asset
    • Significant experience managing and supervising financial and administrative personnel
    • Commitment to excellence in financial systems and management, and commitment to identifying and combatting fraud and corruption, and ability to train staff in the same
    • Strong analytical and computer skills, with emphasis on budget and financial analysis
    • Fluency in the English Language, excellent communications and interpersonal skills
    • Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.
    • A strong team player, with good communication and diplomatic skills.
    • Excellent analytical and information management skills.
    • Good organizational skills and ability to work under pressure to meet competing project demands.
    • Attention to detail, ability to follow procedures and meet deadlines and work independently and cooperatively with team members.
    • Proven excellence maintaining professional internal and external relationships.
    • A focus on building staff capacity.
    • Proven ability to manage competing priorities
    • Able to solve complex problems and to exercise independent judgment
    • Strong problem solving skills, and the ability to provide sound advice based on accurate and timely analyses.
    • High level of integrity and dependability, with a strong sense of timeliness and results orientation.

    Grants Officer
     
    The Primary role of this position is managing the grants portfolio of the project. 

    Reporting to the Head of Finance and Administration, the Grants Officer will provide Grants, Contracts and Sub-agreements, financial training and support to the project sub grantees as well as the daily management of the grants information system. 

    S/he will also be expected to conduct field visits and build the capacity of the sub-grantees on identified areas per field assessments as informed by the organizational capacity assessment. 

    Duties and Responsibilities
    • Provide grants management support to sub-grantees to ensure that the donor rules and regulations are adhered to. This may entail providing orientation / training to sub-awardees on compliance requirements including USG Rules and Regulations, UMB policies on sub-awards, generally accepted accounting practices, and good business practice.
    • Review the sub-grantees monthly invoices for accuracy and completeness on a timely basis, and in consultation with the Program Director, ensures that the sub-awardees financial performance is re-aligned with the programmatic deliverables.
    • Participate in pre-award and post-award assessment process, develop action plans and monitor implementation of these action plans in a timely manner.
    • Provide continuous mentorship and technical support to sub-grantees in a bid to build their capacity in grants and financial management.
    • Ensures that sub-grantees submit the required reports promptly as per the terms of the contract and that they receive the necessary funds to carry out their scope of work.
    • Monitor expenditure versus the approved budget and current obligation to ensure that sub-grantees do not overspend.
    • Work collaboratively with Finance team and technical staff in monitoring sub-recipient performance to ensure compliance with the terms and conditions of sub-award.
    • Address problems or concerns with management of sub-awards in a timely and effective manner.
    • Supports the sub-award close-out process.
    • Assist management in regular monitoring of financial transactions, Partner accounts and obligations against budget and grant requirements
    • Maintains up-to-date files of all sub-awards including sub-agreements, modifications, approved budgets, pre/post-award assessment reports, important correspondences, etc.
    • Assist in the compilation of the monthly sub-award accruals.
    • Assist in the compilation of other regular and ad hoc financial reports that may be requested.
    • Advice management on smooth operationalization of grant controls and ensure compliance with statutory requirements.
    • Assist in the Grant making process.
    Qualifications
    • Minimum of a Bachelor’s degree in Accounting, Finance, or Business Administration and holder of CPA II or equivalent.
    • Minimum of three (4) years relevant experience in grants or contracts administration including pre- and post-award management, financial analysis, budgeting in a busy accounting department.
    • Additional relevant training and qualifications in grants management will be an added advantage.
    • Experience with database management or grants management information system in international donor funded projects or relevant projects with NGOs experience will be an added advantage.
    • Working knowledge of USG rules and regulations, experience in donor-funded organizations preferred.
    • Good interpersonal and capacity-building skills, high integrity, ability to work with minimal supervision.
    • Excellent oral and written communication skills.
    • Ability to work under tight deadlines, under pressure and to multi-task.
    • Ability to mentor and coach colleagues lacking financial education/training.
    • Excellent skills using QuickBooks, Excel, and Access.

    Driver
     
    Reporting to the Administration Officer the driver will be responsible for facilitating timely, efficient and safe transportation of authorized persons and/or parcels to designated places; and ensure organization’s vehicles are well maintained in a clean and mechanically sound condition, within the legal requirements of the Government of Kenya.
     
    Duties and Responsibilities
    • Operate assigned vehicle in a safe and courteous manner.
    • Read and interpret maps and driving directions to plan the most efficient route service.
    • Present safety briefing to passenger prior to each trip departure.
    • Responsible for the safekeeping of all vehicle equipment, tools, first aid kits, spares etc.
    • Keep the vehicle ready, clean and on standby – ready for use at all times.
    • Keep the assigned vehicle(s) clean inside and outside
    • Maintain accurate, up to date records on trip sheets, vehicle maintenance, incident reports, accident reports, vehicle condition reports and other records.
    • Fuel assigned vehicle and perform minor maintenance tasks on assigned vehicle(s) as required.
    • Coordinate the schedule for vehicles maintenance with staff to minimize services interruptions.
    • Ensure that the vehicle has all required registrations/ licensing and inspections, and that necessary documentation is retained with the vehicle.
    • Undertaking basic servicing of vehicles by routine checking of oil, brakes, etc; and ensuring preventative maintenance is undertaken.
    • Monitoring breakdowns and report to designated officer for corrective action.
    Qualifications
    • Extensive knowledge of the operations and features of the assigned vehicle(s).
    • Auto mechanic, administrative experience and basic computer knowledge, will be an added advantage.
    • Good communication and interpersonal skills.
    • Report writing skills and ability to read maps.
    • S/he should have a clean driving license, Certificate of good conduct and at least 3 years active driving experience.
    • ‘O’ level certificate, college certificate will be an added advantage.
    • First Aid Certificate.

    Data Manager
     
    The Data Manager will be responsible for handing data collected from University of Maryland’s supported health facilities and programs. 

    He/she will be responsible for data cleaning and entry, data analysis and development of databases to accommodate the program needs. 

    He/she will part of the Strategic Information team and report to the Strategic Information Advisor.
     
    Duties and Responsibilities
    • Management of data from facilities including data cleaning, standardization and data entry into project database for reporting.
    • Development and updating of data collection tools.
    • Ensure that data systems are operational and updated.
    • Data reconstruction and computerization from source documents.
    • Development of databases for program supported activities as needed.
    • Data analysis.
    • Preparation of monthly, quarterly, semi-annual and annual reports for dissemination to program teams.
    Qualifications
    • College Diploma with a specialisation in Health Records and Information, Information Technology, Computer Science, Information Systems, Public Health Informatics, Statistics or Mathematics.
    • Bachelor’s Degree will be an added advantage.
    • More than 3 years’ work experience in handing health related health information systems.
    • Strong analytical skills.
    • Advanced computer skills including advanced MS excel and MS Access.
    • Database development.

    Clinical Care Specialist

    Under the supervision of HIV Technical Advisor, the Clinical Care Specialist will offer technical support to the facility teams and the project supported health facilities in expanded high quality integrated HIV care and treatment as well as continuous quality improvement. 

    Duties and Responsibilities
    • Provide high quality clinical patient care including leading clinical effectiveness efforts, ensuring implementation of recommended clinical protocols and national guidelines.
    • Support clinical team in management of HIV and related diseases.
    • Operationalize data demand and information use at TA team level and site level.
    • Provide onsite mentoring to clinical teams with the goal of performance improvement in the overall patient care.
    • Examine facility operations and systems and recommend ways to improve outputs and outcomes.
    • Represent organization in technical capacity at District level and Facility level meetings.
    • Organize and facilitate trainings using National curricula.
    • Evaluate outcomes of training activities and share recommendations.
    • Organize and facilitate in various CPDs based on National Curricula.
    • Organize and co-ordinate facilitation of journal review meetings and CMEs for TA team members  
    Qualifications
    • Registered Clinical officer with over five years’ experience in HIV/ AIDS program implementation.
    • Diploma in Clinical Medicine & Surgery from a recognized institution.
    • Experience in Health Care programming at the field level and providing technical assistance to partner organizations.
    • Knowledge and experience of ART programmatic and technical issues highly desired.
    • Ability to work both in a team and independently and ability to transfer knowledge through formal and informal training.
    • Experience with, and a demonstrated commitment to, community-based approach to development.
    • Knowledge and experience with Kenya HIV Quality Improvement Framework.
    • Experience with participatory planning and evaluation methods preferred.
    • Experience working with government institutions, counties and local partners.
    How to Apply
     
    If you meet the above mentioned qualifications, you are requested to send your cover letter and CV to hr@mgickenya.org by January 13, 2016. 

    Candidates are requested to indicate the title of the position being applied on the subject line of the email. 

    Only shortlisted candidate will be contacted.

    Maryland Global Initiatives Corporation is an equal opportunity employer.

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