Data Processing Clerk (2 positions)

Title: Data Processing Clerk (2 positions)

Vacancy No: IOMKE/SVN/043/2015

Position title: Data Processing Clerk (2 positions)

Position grade: G3

Duty station : Nairobi

Duration of Contract : 6 months

Reporting directly to Head of Data Processing and Mobile Unit

Overall supervision by Regional Health Assessments Coordinator for Sub-
Saharan Africa

Managerial responsibility No

Directly reporting staff n/a

II. ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of the Regional Health Assessments Coordinator for Sub-
Saharan Africa and the direct supervision of the Head of Data Processing and Mobile

Unit, the incumbent will gather data, encode, maintain, update required information

accurately in the MHD Databases, as well as generating reports and coordinating

processes and procedures with relevant units within and outside MRF Nairobi. In

particular, he/she will carry out the following essential duties:

III. RESPONSIBILITIES AND ACCOUNTABILITIES

1. Print DS forms from either hard copies or on PDF for transmission for new approvals

and re-medicals.

2. Assist in data entry of DS forms including to MiMOSA when required.

3. Data reconciliation, data quality control and timely reporting including CDC TB

indicators for the TB Treatment Module.

4. Encoding of data and information, update the PDMS database, and generate regular

and ad-hoc reports

5. Maintain and update the Incidents and Events Databases.

6. Coordinate with responsible colleague the timely updating of the quality control of all

X-ray re-reading reports in databases and generate monthly reports.

7. Update MiMOSA for “mailout” of cleared DS forms that are returned to RSC and

generate the related list

8. To verify data entry of Canadian, Australian in eMedical and in MIMOSA.

9. To enter data from all other resettlement countries including UK gateway and other

resettlement countries in MIMOSA.

10. To enter PDMS report in MIMOSA

11. Perform any other related duties that may be assigned from time to time

IOMKE/SVN/043/2015

Data Processing Clerk (2 positions)

G3

Nairobi, Kenya,

6 months, with possibility of extension

Band IV

Migration Health

Migration Health Department

Yes

No

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IV. COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural

competencies

Behavioural

Accountability

 Accepts and gives constructive criticism

 Follows all relevant procedures, processes, and policies

 Meets deadline, cost, and quality requirements for outputs

 Monitors own work to correct errors

 Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

 Identifies the immediate and peripheral clients of own work

 Establishes and maintains effective working relationships with clients

 Identifies and monitors changes in the needs of clients, including donors,

 governments, and project beneficiaries

Continuous Learning

 Contributes to colleagues' learning

 Demonstrates interest in improving relevant skills

 Demonstrates interest in acquiring skills relevant to other functional areas

 Keeps abreast of developments in own professional area

Communication

 Actively shares relevant information

 Clearly communicates, and listens to feedback on, changing priorities and

 procedures

 Writes clearly and effectively, adapting wording and style to the intended audience

 Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

 Proactively develops new ways to resolve problems

Leadership and Negotiation

 Convinces others to share resources

 Presents goals as shared interests

Performance Management

 Provides constructive feedback to colleagues

 Provides fair, accurate, timely, and constructive staff evaluations

 Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

 Sets clear and achievable goals consistent with agreed priorities for self and others

 Identifies priority activities and assignments for self and others

 Organizes and documents work to allow for planned and unplanned handovers

 Identifies risks and makes contingency plans

Professionalism

 Masters subject matter related to responsibilities

 Identifies issues, opportunities, and risks central to responsibilities

 Incorporates gender-related needs, perspectives, and concerns, and promotes

 equal gender participation

 Persistent, calm, and polite in the face of challenges and stress

 Treats all colleagues with respect and dignity

 Works effectively with people from different cultures by adapting to relevant cultural

2

 contexts

 Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

 Actively contributes to an effective, collegial, and agreeable team environment

 Contributes to, and follows team objectives

 Gives credit where credit is due

 Seeks input and feedback from others

 Delegates tasks and responsibilities as appropriate

 Actively supports and implements final group decisions

 Takes joint responsibility for team's work

Technological Awareness

 Learns about developments in available technology

 Proactively identifies and advocates for cost-efficient technology solutions

 Understands applicability and limitation of technology and seeks to apply it to

 appropriate work

Technical

• Maintains confidentiality and discretion in appropriate areas of work.

• Effectively applies knowledge of health issues in execution of responsibilities at

appropriate level

V. EDUCATION AND EXPERIENCE

1. Secondary school diploma from an accredited educational institution. A Diploma

in Information Technology will be desirable.

2. At least 3 years of professional experience in data encoding and reporting, data

capturing and data management especially in health/clinical setting.

3. Knowledge in data processing and analysis especially SPSS, SQL and Access

4. Knowledge of programming is an advantage

5. Good writing skill desirable

6. Good knowledge of IOM system (Mimosa) and other data management systems

a plus.

VI. LANGUAGES

Required

English and Kiswahili

Mode of Application:

Submit cover letter and CV including daytime telephone and e-mail address to:-

International Organization for Migration (IOM), Human Resources Department, P.O. Box

55040 – 00200, Nairobi, Kenya or send via e-mail to hrnairobi@iom.int

CLOSING DATE: 22nd October, 2015

Only shortlisted applicants will be contacted

NOTE

NO FEE:

The International Organization for Migration (IOM) does not charge a fee at any

stage of the recruitment process (application, interview meeting, process or

training). IOM does not concern itself with information on applicants’ bank

details.

Categories: DATA