LOGISTICS INTERN

Location: Nairobi, Kenya

Line Manager: Logistics Manager

Founded in 1979, ACF International (Action Against Hunger) is an international humanitarian organization that delivers programs in over 40 countries. Recognized worldwide as a leader in the fight against hunger, our mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts. From crisis to sustainability, ACF tackles the underlying causes of malnutrition and its effects. By integrating our programs with local and national systems, we further ensure that short-term interventions become long-term solutions. With Head Offices in France, the United Kingdom, Spain, the United States and Canada, our international network shares its combined resources, breadth of experience and technical expertise in pursuit of a world without hunger. ACF is present in Kenya since 2001. Currently the mission is implementing program activities in West Pokot, Isiolo, Tana River, Garissa and Dadaab refugee camps.

The intern’s objectives and activities include:

Objective 1: Complete inventory list for Nairobi office / store and develop tags

• List of items in office and store that should appear in the inventory form ;
• Record all items in the inventory forms and allocate reference
• Tag items with allocated reference;

Objective 2: Support full inventory of store (Main office and container) and ensure all stock cards are up to date and stock report is up to date as well:

• Perform full inventory of stock;
• Countercheck finding with current stock report and amend where need be;
• Allocate procurement line reference to items which miss one according to KLV3 guidelines.
• Review filing of Stock card according to KLV3 guidelines to ensure easy retrieval when needed

Objective 3: Organise all archives in the container, label boxes and develop an archive data base according to KLV3 guidelines.

• Review current boxes content and boxes label
• Allocate archive box number according to KLV3 guidelines
• Fill the archive database
• Provide recommendation for the roll out of this new tool
• Prepare roll out presentation according to above activity and feedback from Logistic Coordinator.

Objective 4: Support review of equipment list by reviewing finance archive from 2008 to identify procurement documents and budget lines:

• Retrieve financial document related to any equipment procurement to identify equipment related information (brand model, serial number…) and support Log IT to update the equipment list procurement part.
• From Saga extract
• Randomly on all finance box files

Objective 5: Support Logistics Head of Department in the elaboration of Supplier Frame Agreement for various markets:

• Support developing the criteria of selection of suppliers per market.
• Develop supplier questionnaires for the request for quotations
• Develop Request for quotation including detailed list of items with clear description and technical specification
• Perform, together with Logistics Head of Department some supplier visit.
• Compile proposal from the bidder in an assessment table to select supplier.
• Develop a price catalogue according to price list attached to each new contract.

Objective 6: Support transition from manual stock report to the use of Stock Follow up for Nairobi and field base (from Nairobi)

• Transfer data from manual stock report to Stock follow up form for all bases.
• Allocate Procurement Line reference to items missing it according to KLV3 guidelines for all bases.
• Support Nairobi store keeper to build his capacities to use this new tool
• Roll out SFU by supporting base log in the field if time allow or during log review meeting.

Qualifications 

• University graduate who has recently completed a specialised course in Supply Chain Management, or still undergoing the course and requires industrial attachment
• Strong interpersonal relations
• Quick to learn and willing to undertake assigned duties
• High sense of integrity, transparency and moral values.
• Language skills: English and Kiswahili fluent
• Computer skills:
• Good communication, teamwork, knowledge of warehousing, stock management and control

What ACF will offer:

• Start date: September 2013
• Duty station: Nairobi Office with possible travel to the field bases. ACF will provide transport and accommodation plus meals when travelling to the field bases
• Monthly Stipend
• Duration of contract: Three months
• Closing Date: 6th September 2013 by Close of Business 5pm. Applications sent after the closing date and time will not be considered.

Interested candidates should forward their applications including a cover letter, curriculum vitae and telephone contacts and email addresses of 3 referees preferably former/current supervisors (certificates will be required later on in the recruitment process) to: EMAIL: recruit.ke@acf-international.org indicate the position on the subject line of the email. Position opened to Kenyan Nationals only

Categories: LOGISTICS, PROCUREMENT