Posts
Vacancy Announcement no. 005/2013
Post Title: Office Assistant ,
Grade G3
Duty station: Nairobi
Duration: 24 months (12 Months probation) with possible extension depending on available funding.
Start Date: ASAP
Reporting to: Work under the
overall guidance of the Assistant FAOR Administration and the direct
supervision of the Administrative Associate
Job Role, Duties and
Responsibilities
The Office Assistant G-3 provides information and general office
assistance for programmes and projects of the FAO Representation. He / she
works under the overall guidance of the Assistant FAOR Administration and the
direct supervision of the Administrative Associate. The incumbent performs the following duties:
- Maintenance of the office assets and recording in the corporate systems.
- Be the custodian of the office inventory, conduct stock takes, and receipts of goods supplied to the office.
- Retrieve, enter, select and analyse data from a wide variety of sources.
- Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
- Maintain a filing system of administrative and financial documents.
- Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
- Support the administration of personnel records and in the recruitment process of consultants.
- Prepare routine correspondence of administrative nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required. Maintain imprest accounts;
- Support the IT person with simple routine office in the IT field.
- Perform other related duties as required.
Qualifications and experience:
Education:
- Secondary school education, including or supplemented by courses in general administration, information technology.
Work Experience:
- Five years of experience in clerical work, inventory management, administrative, and general office support.
Languages:
- English is the official language of the duty station
Desirable qualifications
- Ability to take initiative, plan and organize, work under pressure and support an executive as well as management team.
- Strong programme support capabilities
FAO is an equal opportunity employer; qualified women are encouraged to
apply. Acknowledgements will only be
sent to applicants in whom FAO has a further interest. Interested candidates who meet the above qualifications may send their
application letter, and a detailed CV and FAO PH Form clearly marked ; Office
Assistant; STRICTLY BY EMAIL not later than
13th September 2013 addressed to:
Office of the FAO Representative in Kenya
FAO Representation in Kenya
United Nations Office at Nairobi
Block P, Level 3
Gigiri
PO Box 30470, 00100
Nairobi Kenya
E-mail : vacancy-Kenya@fao.org
ONLY EMAIL APPLICATIONS WILL BE ACCEPTED
