Posts
Title:
Intern – Project Development
Vacancy Notice No: SVN/IOMSO/061/2013
Position Grade: Ungraded / Internship
Duty Station: Nairobi, Kenya
Seniority Band: N/A
Job Family: Programe
Organizational Unit: CBMM/CT
Position Number: N/A
Position Rated: N/A
Subject to Rotation: No
Reporting directly To: Programme Manager – CBMM & CT
Overall Supervision By: Programme Manager – CBMM & CT
Managerial Responsibility: No
Directly Reporting Staff: 0Organizational Context and Scope
International Organisation for Migration (IOM) Somalia Office has been
implementing Capacity Building for Migration Management (CBMM) and
Counter-Trafficking (CT) activities in Somalia since 2007 and 2009
respectively. The CBMM programme aims at assisting the Somali authorities in enhancing
immigration and border management in order to promote safe and orderly
migration and security control.
The CT programme, currently focusing on Puntland zone of Somalia, is to build
the capacity of the authority and the civil society to curb human trafficking
in a holistic manner.In order to effectively respond to the periodical calls
for proposal and timely submission of donor reports, the Unit seeks an intern to
assist in development of new projects and keep good track of submission of the
proposals and donor reports. This intern position is expected to have close co-ordination within the Unit as
well as Project Development Implementation Unit of the IOM Somalia Office.
Responsibilities and Accountabilities
Research and communicate donor priorities and funding
opportunities in the CBMM and CT and propose the development of new projects
that correspond to the identified needs.
Assist the project officers and manager to design and develop
new projects covering CBMM and CT in close coordination with Project
Development and Implementation Unit, Resource Management Officer (RMO), field
offices, donors, and partner institutions.
Ensure organisational procedure of concept note / proposal
submission by regularly updating the tracking tools that enables the Unit to
monitor development, endorsement and final submission of concept notes and
project proposals as well as project code issuance.
In co-ordination with Programme Assistant – Communication &
Reporting and Programme Manager, develop and regularly updates the tracking
tools that enables the Unit to follow donor reports development, endorsement
and final submission in a timely manner.
Assist the Unit in donor compliance of the given project by
initiating the project opening meeting and disseminating the donor agreements.
In co-ordination with Programme Assistant – Communication &
Reporting, contribute to monitoring of the programmes and assist Programme
Manager in communication with and outreach to the various donors, technical
level inter-agency and relevant co-ordination meetings;
Ensure dissemination of key points of discussion from the donor
meetings with the management of the IOM office and within the Unit.
Act as the Knowledge Management focal point for the Unit,
ensuring archiving of electronic copies of the key documents.
Perform other duties as may be assigned.
Competencies
The candidate is expected to demonstrate the
following technical and behavioural competencies
Behavioural Accountability
Creates a respectful office environment free of harassment and
retaliation, and promotes the prevention of sexual exploitation and abuse
(PSEA)
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any
shortcomings
Client
Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with
clients
Identifies and monitors changes in the needs of clients,
including donors, governments, and project beneficiaries
Keeps clients informed of developments and setbacks
Continuous
Learning
Contributes to colleagues’ learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other
functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing
priorities and procedures
Writes clearly and effectively, adapting wording and style to
the intended audience
Listens effectively and communicates clearly, adapting delivery
to the Audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Planning
and Organizing
Sets clear and achievable goals consistent with agreed
priorities for self and others
Identifies priority activities and assignments for self
Organizes and documents work to allow for planned and unplanned
handovers
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that
of team Members
Professionalism
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to
responsibilities
Incorporates gender-related needs, perspectives, and concerns,
and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and
stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by
adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration
Solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable
team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Actively supports and implements final group decisions
Takes joint responsibility for team’s work
Technological
Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient
technology solutions
Understands applicability and limitation of technology and seeks
to apply it to appropriate work
Resource
Management
Establishes realistic resource requirements to meet IOM needs
Identifies sources of and secures funding from external
stakeholders to meet the needs of IOM
Technical
Effectively applies knowledge of relevant project development
theories and practices, and recognizes their application within existing IOM
processes
Anticipates and understands internal and external issues and
opportunities that may impact the programme landscape of IOM
Understanding in problem-tree analysis and logical framework
approach is considered as an asset.
Education and Experience
University degree in International Relations, International Law
or Social Science.
Advanced University degree in the subject related to migration
management, immigration and border management or counter-trafficking is
considered as an asset.
Good command of computers: Microsoft Office (Words, Excel,
Outlook) and Internet.
Languages Required
English Fluent (written and spoken)
Somali Advantageous
How to Apply:
Method of Application:
Interested candidates should submit CV and a
cover letter indicating the Vacancy Notice Number, with three professional
references and contacts (email or telephone) to the:International Organization
for Migration (IOM)
Somalia Coordinating office in Nairobi
Human Resources Department,
Gitanga Groove, off Gitanga Road
P.O. Box 1810 – 00606
NairobiOr send by email to: hrsomalia@iom.int
Closing date: 14 October 2013Only short-listed applicants will be contacted
