Project Coordinator, Internal Auditor

ActionAid International Kenya (AAIK) is a non-partisan, non-religious organization that has been working in Kenya since 1972 to end poverty and injustice. 

AAIK is currently working in 16 counties in solidarity with women and people living in poverty and exclusion to address the underlying causes of poverty and injustice.

Our mission is to work with people living in poverty and exclusion to eradicate poverty by overcoming injustice and the things that cause it.

AAIK is a member of ActionAid International (AAI) Federation. AAI works with over 15 million people in 45 countries for a world free from poverty and injustice.

We seek to recruit a qualified person to fill in the position of:

Internal Auditor

The position holder will be responsible for examining and evaluating the adequacy, effectiveness and efficiency of the organization’s internal control systems and procedures and recommend corrective actions to improve operations, enhance internal controls and reduce costs where possible. 

The position reports to the Internal Audit Manager.

Internal Audit

• Plan assigned audits in accordance with applicable Internal Audit Standards.
• Conduct discussions of a preliminary nature with the heads of departments to be audited.
• Carry out risk based strategic, financial and operational audits.
• Document, evaluate and test systems and controls to determine their adequacy and effectiveness, ensuring;compliance with laws, regulations, and contracts;reliability and integrity of financial and operational information; effectiveness and efficiency of operations, and safeguarding of assets.
• Identify with the auditee the corrective action, formulate recommendations, and reach an agreement on those recommendations and timelines with the responsible officer of operations audited.
• Ensure that working papers and records are maintained.
• Discuss draft communications and reports with those audited and, taking these discussions into account, finalize them for review by the supervisor.
• Appraise adequacy of follow-up actions taken on audit findings and recommendations.
• Assist in reviewing established policies, procedures and regulations.
• May be asked to perform other related duties, such as replacing the Internal Audit Manager in his/her absence.
• Update the internal audit recommendations schedule.
• Update the external audit recommendations schedule.

Continuous Improvement

• Assist the development of an internal control culture, including training to staff.
• Continuously update audit programmes to ensure that emerging risks are addressed.
• Monitor the trends and developments in the internal audit area.
• Conduct ad-hoc investigations and reviews as requested by Senior Management.
• Liaise with the external auditor on internal control issues.

Reporting

• Brief the Internal Audit Manager on fundamental findings in the internal audit reports
• Report on internal control issues.

Key Competencies

• Excellent working knowledge of MS Office and ability to use SUN accounting system.
• Experience in risk management and auditing of computerized systems.
• Strong conceptual and analytical skills.
• High degree of integrity and dependability.
• Proven ability to work independently.
• Commitment to continuous learning and willingness to keep up to date on new developments in the audit field.
• Proven ability to write in clear concise manner and communicate effectively orally.
• Ability to work in sensitive environments with respect for diversity.
• Proven ability to develop and maintain effective working relationships with officials at all levels.
• 
  
• Academic and Professional Qualifications
• • Bachelor of Commerce Degree or its equivalent from a recognized University;
  • CPA, ACCA or other internationally recognized accounting qualification;
  • 3 years’ experience with risk assessment, control analysis, audit procedures and standards and the internal framework of control preferably within the non-profit sector
  Click HERE for a detailed job description and HERE for portal access instruction
  
  
  How to Apply
  
  To apply, click HERE to submit your application; for any queries, kindly direct the same to hresources.kenya@actionaid.org    
  
  
  Project Coordinator - PRRO
  
  
  The Project Co-ordinator is responsible for designing programmes, day to day management and coordination of all Protracted Relief and Recovery Operations (PRRO) activities within Mwingi sub-County while ensuring that ActionAid International Kenya (AAIK) policies and values are adhered to.
  
  Responsibilities
  • To coordinate planning, implementation, monitoring and evaluation of all PRRO programmes activities.
  • Ensure Community Based Targeting and Distribution (CBTD) together with the World Food Programme Cash for Asset guidelines are adhered to.
  • Ensure ActionAid policies are adhered to (Human Resources, Procurement, financial among others).
  • Coordinate the preparation and negotiation of PRRO budgets. 
  • Prepare accurate beneficiary compensation documents and submitting to relevant stakeholders for approval.
  • Ensure timely and accurate submission of all the reports.
  • Ensure timely and accurate submission of Invoices to World Food Programme.
  • To ensure compliance with ActionAid budgetary and financial management guidelines so that value for money can be realized in all planned activities.
  • To oversee administration activities in order to realize smooth running of the PRRO activities.
  • Ensure transparent recruitments of service providers (Suppliers etc.)
  • Representing the organisation in all forums /meetings with government and other actors (Community Steering Group, technical working groups, county government committee etc.) in the sub-county and where applicable.
  • Building strong alliances in the area through empowering and building capacity of people living in poverty and their Community Based Organizations and other partners for sustainable development.
  • Promoting the highest standards of integrity, cost consciousness and accountability in line with ActionAid Learning and Planning Systems (ALPS) and ActionAid’s values
  • Coordinate funding proposals development, plans and budgets at the Local Rights Programme (LRP) level.
  • Promote women rights and empowerment through gender mainstreaming at the Local Rights Programme (LRP)
  • Undertake regular assessments and reviews of progress and impact of development projects.
  • Documentation of success stories and enhancement of information sharing and learning.
  • Any other lawful duties that may be assigned from time to time.
  General 
  • As part of the cluster team participate in pursuing the implementation of the Country Strategy Paper.
  • Prepare and share timely and accurate documentation of lessons learnt to promote best practise.
  • Work towards increased levels of transparency and Accountability.
  Critical Competencies: Analytical skills, Project management knowledge, Grants management, Monitoring & evaluation, Capacity development, Performance management, Budgeting & budgetary control, Resource mobilization and monitoring, Documentation, information management and reporting, Networking, Stakeholder management, Negotiating; influencing; persuasiveness; planning and organizing; problem analysis; oral communication; written communication; results orientation; self-development; team-player; pro-activeness; creativity; gender sensitive; group leadership; listening; judgement; coaching. Organisational learning and capacity development
  
  Job Requirement (Knowledge / Skills Competencies)
  
  Qualifications
  • Bachelors’ degree in Social Sciences, Development  Studies or its equivalent from a recognized University;
  • Demonstrated skills in Financial & Organizational Management, People Management (Leadership) skills and Monitoring & Evaluation;
  • Demonstrated in-depth understanding of programming issues, resource mobilization including proposal development, donor reporting and managing donor relations.
  Skills Required
  • Communication, report writing and analytical skills.
  • Rich experience preferably in programming and financial management
  • Good knowledge of Programme Management and Development.
  • Computer skills
  Click HERE for a detailed job description and HERE for portal access instruction
  
  
  How to Apply
  
  To apply, click HERE to submit your application; for any queries, kindly direct the same to hresources.kenya@actionaid.org   
   
  Closing date for receipt of applications is December 18, 2015
   
  Only short-listed candidates will be contacted.
  
  ActionAid is an equal opportunities employer. 
  
  
  Qualified women candidates are encouraged to apply.
  
  
  
  NB: AAIK does not charge fees from applicants at any stage during the recruitment process.

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Group Internal Audit Manager

The Group Internal Audit Manager will provide reliable, value added and independent assurance to the Board, Audit Committee, Executive Management, External Auditors and regulators over the effectiveness of controls; mitigating current and evolving high risks and in so doing enhance the controls culture within the Group.

Key Responsibilities, Accountabilities and Deliverables:

1. Audit Planning / Design:

• Develop an annual audit plan using input from the team and stakeholders to identify priorities and resource requirements for the year. Annual audit plan to cover all activities of operations for all the group and related companies.
• Meet with Directors and Managers to discuss needs and propose audits, to build stakeholder requirements into department plans.
• Ensure plan is developed to meet the Audit Committees’ expectations.
• Schedule and assign audit tasks to team members, ensuring effective and efficient results.
• Ensure quality control of the team’s audit plans on an ongoing basis by reviewing and approving plans as they are developed and communicated to relevant teams.
• Ensure annual audit plans have contingency built in, to provide unexpected audits to committees as they may surface.
• Report to the Audit Committees at the required intervals on Internal Audit assignments including planned reviews, investigations, risk advisory work and any other ad-hoc activity as required.
• Keep abreast of developments in Corporate Governance practices and advise the business accordingly.
• Provide assistance to the business in meeting regulatory requirements.

2. Conducting Audits

• Oversee and provide quality control for the department’s audits, to ensure departmental mandate and business goals are met and that professional standards are maintained at all times.
• Ensure completion of audit assignments to provide independent, objective assurance to the Audit Committee.
• Develop the team’s engagement with and support of major business change programs thus ensuring that appropriate consideration of risk and control is given to all.

3. Reporting

• Ensure final reports are issued with all recommendations agreed and accepted by the audited individual/group.
• Develop new methodologies to improve the audit process, making it “easier” for the organization to request audits and implement recommendations.

4. People Management & Development 

• Provide ongoing feedback to the team to ensure they develop the skills and competencies required for effective planning and individual professional and personal career growth.
• Motivate and inspire the team by providing them with the information and tools they need to do their jobs well and meet customer expectations.

5. General

• Any other duties as are within the scope, spirit and purpose of the job, the title of the post and its grading as requested by the line manager or Head of Department/Division.

Desired Education Background, Experience, Competencies and Skills

• An MBA in Finance, Economics or related field.
• Post Graduate Qualification in Finance or Professional Accreditation (ACA / ACCA / CISA / QICA / ACII / ACIB / AFPC).
• Minimum 10 years’ experience as the Head of internal audit in a Financial institution OR an FMCG with a Quality control background.
• Good working knowledge of Windows, Accounting packages, MS Word and MS Excel & MS PowerPoint, Report writing skills and Multi-tasking skills.
• Able to manage different teams, interact and communicate with management at all levels.
• Able to apply “big picture” thinking, have sound analytical skills and Business Acumen.
• Able to anticipate, adapt to and manage change and work independently and in teams.
• Must be focused, pro-active, professional, independent, objective and ethical.
• Must be able to manage conflict, diverse levels of stress, be resilient, self-motivated and action-oriented.
• Good command of English language, communication skills, both verbal and written.
• Have negotiation and influencing skills, Project Management skills and Time management skills.

Application Process

If your background and qualifications match the required profile, please send your detailed CV Only, clearly showing examples of relevant experience, with the subject “Group Internal Audit Manager”, to andrew@rtsgp.com

Only shortlisted candidates will be contacted.

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Finance Manager; Internal Auditor; Operations Manager

Fountain Enterprises Programme

Job Title: Finance Manager
 

Section / Department: Holdings
 

Job Category: Job Group “F”
 

Reports To: Group Finance Manager

Location / Branch: Nairobi, Kenya 

Main Purpose of the Job: To oversee overall Management of financial and accounting systems, controls standards, policies and practices of the company and assigned SBU’s. 

Main Responsibilities

• Oversees the continuous preparation of timely financial management reports for the decision making and drawing attention to matters affecting or likely to affect the various areas of the business.
• Establishes, review and implement existing financial management policies and procedures and ensure full implementation and compliance by all staff
• Directs and ensures maintenance and accuracy of general and subsidiary ledgers, accounts receivable, revenue distribution, receipts and expenditures, depreciation, cost, property, and operating expenses.
• Ensures adherence to effective and efficient credit management system
• Ensures effective cash flow management for Divisional SBU’s in liaison with SBU accountants
• Ensures timely preparation of books of accounts for statutory Audit and liaises with the internal and external auditors
• Continuously designs and maintains comprehensive internal controls to ensure best practice and compliance with GAAP and applicable laws and rules for financial and tax reporting.
• Ensures preparation of all accounting reconciliations and ensures the relevant adjustments are raised
• Ensures all statutory compliance with the relevant authorities such as NSSF, NHIF, PAYE, VAT, instalment & Corporation Taxes and the management of other statutory commitments.
• Ensure effective controls on project funding by reviewing projects budgets, accounting for disbursements, and overall project cost management
• Ensures scheduling of stock take exercises reviews stock valuation reports.
• Coordinates annual budgeting excise for the division and ensure budgetary monitoring and control.
• Oversees custody of the Divisional asset registers and ensures that all assets of the company are insured.
• Liaises with the financiers and ensures all bank facilities are promptly serviced.
• Perform other related tasks as assigned.

Key Deliverables of this position

• Effective management of finances, cash flow management, credit management procurement processes, ledger accounts
• Accuracy and timely preparation of Budgets, effective budgetary controls and financial reports
• Implementation and review of internal controls mechanisms to ensure best practice (cost, inventories, assets etc).
• Professional relationship with internal and external stakeholders including auditors, KRA, bankers, employees, customers, suppliers and other stakeholders.

Direct Reports (Jobs reporting to this position): Divisional Accountants, Unit accountants(For the specific SBU’s)

Key Interfaces
 

Internal

• Board
• All staff

External

• Suppliers
• Auditors

Academic Qualification

• Degree in Business or related field
• CPA (K) or its equivalent

Professional Skills

• Presentation Skills
• Reporting and Communication Skills

Job / Functional Skills

• Numerical excellence
• Attention to detail
• Statutory Compliance
• Audit Exposure

Relevant Experience

• At least 5 years of relevant experience

Job Title: Internal Auditor
 

Section / Department: Internal Audit
 

Job Category: Job Group “D”
 

Reports To: Group Audit, Risk and Compliance Manager

Location / Branch: Nairobi, Kenya 

Main Purpose of the Job: Ensure that the company and all its subsidiaries comply with the laid down internal procedures and the legal provisions required.

Main Responsibilities

• Carrying out independent assessment of business and operational risks
• Assist in developing and implementing audit plans, programs and tests.
• Reviewing existing internal control systems and procedures
• Assisting in ensuring efficient use and accounting for company assets and safeguarding against loss.
• Assist in assessing whether all the business units within the group comply with group policies and procedures.
• Assist in assessing whether all the business units within the group comply with various government legislations and laws that regulate the respective businesses.
• Prepare audit findings on all observations for review by Group Audit, Risk and Compliance manager and address all review questions.
• Participate in assets count and verification
• Maintain audit working papers and risk based audit test for each assignment.
• Conduct system documentation for each business cycle.
• Test adequacy and effectiveness of systems in place.
• Carry out investigations as directed by Group Audit, Risk and Compliance Manager
• Conduct ad hoc assignments
• Perform other related tasks as assigned.

2 or 3 Key Deliverables of this position

• Preparation of Risk Register
• Preparation of Audit reports
• Monitoring of implementation of audit recommendations
• Reporting on compliance to standards and statutory regulations by all SBUs

Key Interfaces

Internal

• Board
• All staff

Academic Qualification

• Masters in Accounting, Audit or Finance
• CPA (K) or its equivalent

Professional Skills

• Four (4) years of verifiable experience internal audit and compliance
• Experience in internal controls

Job / Functional Skills

• Numerical skills
• Analytical
• Reporting

Relevant Experience

• At least 4 years of relevant experience

Job Title: Operations Manager
 

Section / Department: Fountain Micro Finance Bank (In Formation)
 

Job Category: Job Group “F”
 

Reports To: General Manager

Location / Branch: Nairobi, Kenya

Job Summary: To oversee the day to day operations of the microfinance operations and managing the bank’s operations team to deliver effective financial services to clients. 

Main Responsibilities

• Initiate process and quality reviews and contribute to plans that deliver process improvements ensuring effective implementation and ultimately improved productivity
• Contribute to the development and implementation of credit policy which provides suitable protection and facilitates business growth and asset distribution.
• Monitor and report on the implementation of loan policies and procedures; evaluate loan vetting structures and enforce credit standards according to company goals and policies.
• Direct and guide all operational procedures and controls through the development and implementation of procedures and controls to promote communication and adequate information flow, and thereby manage operational risk and solidify management control and the direction of the business unit.
• Improvement in operating procedures to increase profits and/or make the business unit more efficient
• Developing strategies and implementation plans to improve and standardize all aspects of operations
• Lead and manage the team to deliver a culture that supports and contributes to the achievement of financial objectives of the business and meets service standards.
• Support the Regional managers’ efforts to increase employee productivity by assisting to coordinate and manage the activities in Business Finance and assist to develop and implement strategies for increasing growth.
• Produce timely, detailed management reports as needed for monitoring and management of all business finance operations
• Management of registry and archives
• Perform other related duties as assigned.

2 or 3 Key Deliverables of this position

• Smooth and efficient operations for the micro finance bank.
• Effective use of the resources and capacities available.

Direct Reports: Marketing Officers, Credit Officers, and Relationship Officer ICT Officer, and Customer Service Officer, Corporate bankers.

Internal Key Interfaces

• Staff
• Customers

External Key Interfaces

• Service providers

Academic Qualification

• A Business related Degree or equivalent, a masters will be an added advantage.
• CPA (K) or its equivalent

Professional Skills

• Presentation Skills
• Reporting and Communication Skills

Job / Functional Skills

• Multi-tasking skills
• Sound Financial skills

Relevant Experience

• At least 5 years of relevant experience in a Senior Management role and dynamic team.

How to Apply

Applications should be sent to recruitment@fep-group.com not later than Wednesday 28th October, 2015 COB. 

Applicants are requested to state on their application, their current/Most recent and expected salary.

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