Administrative Assistant / Receptionist

Administration Assistant
 

Industry: Health Care
 

Location: Nairobi
 

Salary: Kshs. 45,000 - 60,000
 

Our Client, an international NGO whose core business is reproductive health and family planning to millions of the world’s poorest and vulnerable women is seeking to recruit an Administrative Assistant / Receptionist.

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Receptionist

Receptionist Job in Kenya

Grade A/B

Qualifications 

• Form IV Certificate Division IV or KCSE Mean Grade D+ (Plus) or equivalent and above
• Diploma in Front Office Operation/ Reception/ equivalent from a recognized institution

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Accountant; Stores Keeper

Our client is a solution provider for Engineering, Technical and Consulting Services.  

They are seeking to recruit highly competent individuals in the following areas to join their vibrant team:

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Administrative Assistant

Title: Administrative Assistant

Duma Works is recruiting an administrative assistant for one of our clients; the company believes in global health equity made possible through well-connected, coordinated health systems. 

Their technologies leverage low-cost mobile platforms and connect people at every level of the health system – from clinicians to community health workers to patients.

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Front Office Administrator

Job Title: Front Office Administrator

The Nairobi Securities Exchange (NSE) is a company licensed by the Capital Markets Authority (CMA) to facilitate the trading of financial products through the provision of a trading platform for listed securities.
In line with this mandate, the NSE is seeking to recruit a qualified, dynamic, self- motivated and results- oriented individual to fill the following position

Job Purpose
To serve as the first contact for NSE clients, providing information regarding activities conducted at the NSE and facilitating efficient delivery of services.

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Office Receptionist

Office Receptionist – Temporary.
 

Our client a multinational company looks to hire a receptionist on temporary basis for 4 months.
 

Job Responsibilities: Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers.
 

Duties:

• Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
• Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund
• Maintains office schedule by picking-up and delivering items using automobile.
• Serves customers by backing-up receptionist; answering questions; forwarding messages; confirming customer orders; keeping customers informed of order status.
• Updates job knowledge by participating in educational opportunities.
• Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Very competitive salary for the right candidate.

Ready to start mid November

Email your cv in word or pdf format urgently to recruit@careeroptionsafrica.com

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Dispatch Clerk (Jobs in Kenya, March 2015)

Our Client is in the Manufacturing Industry currently recruiting a Dispatch Clerk

Ensure effective and efficient dispatching of finished goods to customers while maintaining product quality 

Roles and Responsibilities

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Office Administrator / Receptionist (Jobs in Kenya, March 2015)

Office Administrator / Receptionist

Location: Nairobi

 

Job Category: Office & Admin

 

Work Type: Full Time

 

Salary: KSh 10,000

Description: To deliver friendly, efficient customer service and to create a warm and welcoming atmosphere for all of our guests, with the key aim of retaining and attracting new customers.

Requirements:

• Minimum of Diploma in any suitable field

Person Specification: Sociable, Calm, Patient, Customer focused, Driven, High level personal integrity, Team player, Well - Organized, Friendly and polite, Efficient, Self-motivated, Good with computer systems, Have polished communication skills.

Main Responsibilities:

• Deliver excellent customer service, at all times.
• Booking meetings
• Arranging couriers
• Answering and forwarding phone calls
• Screening phone calls
• Sorting and distributing post
• Coordinate mail flow in and out of office
• Coordinate office activities.
• Perform basic bookkeeping, filing, and clerical duties.
• Prepare travel vouchers.
• Take and relay messages.
• Obtaining Quotations
• Generating and issuing LPOs or LSOs.
• Offering support to Operations Department
• Assist in keeping the general office including reception area clean and tidy, at all times.
• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail.
• Administer all and coordinate office activities, in line with company policy.
• Keep up to date with current projects, to provide information to clients, on request.
• Be involved and contribute at team meetings.
• Carry out instructions given by the management team and head office.

How to Apply:

Qualified and interested candidates are required to send a cover letter, curriculum vitae, copies of academic certificates, address and contacts of two referees on or before Friday 13th March 2015.

Email: dsl_ke@outlook.com

Late applications will not be considered.

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Assistant Committee Clerk (1 Post), Assistant Secretary (1 Post)

University of Nairobi

 

Applications are invited for the following positions:-

 

Assistant Committee Clerk 

Grade AB

1 Post

Administration Division

AD/2/42/15

(R&T)

Applicants should be holders of at least a KCSE C or equivalent with credits in English and Mathematics or equivalent, Certificate in Records Keeping or Office Management, KATC final or ACNC or its equivalent and at least three (3) years of service as Records Clerk Grade IV. 

Applicants with a Diploma in Archives & records Management will have an added advantage.

 

Assistant Secretary 

Grade A

Centre for Translation & Interpretation

1 Post

AD/2/43/15

(CHSS)

Applicants should be holders of a KCSE Grade C or KCE Div. III or its equivalent qualification with a Credit in English language. 

In addition they must have passed the following subjects offered by the Kenya National Examinations Council or equivalent examining body:-

• Business English II
• Commerce II
• Secretarial Duties II
• Office Management III
• Shorthand 80 wpm or Audio Typing III
• Typewriting 50 wpm

They must be computer literate.

Please note that the appointment is on a one year contract term renewable on mutual agreement.

Note:

 

1. Applicants for academic posts (AC) should forward ten (10) copies of their application letters accompanied by similar number of certified copies of certificates and C.Vs giving details of their qualifications, experience, research activities and publications they appear in.

Applicants for non-academic posts (AD) should submit seven (7) of the above supporting documents and applications letter.

2. In both cases, applications and related documents should be forwarded through the applicants’ heads of departments and applicants should state their current designations and salaries and other benefits attached to those designations. 

They should quote post reference codes as shown for each posts in the advertisement.

3. Applications should be addressed as per the codes below:-

 

Codes

 

R&T: The Deputy Registrar, Recruitment & Training Section, P.O Box 30197-00100 Nairobi

 

CHSS: The Principal, College of Humanities & Social Sciences, P.O Box 30197-00100, Nairobi.

 

Please note that the University of Nairobi is an equal opportunity employer. 

Only shortlisted applicants will be contacted.

Closing Date: Friday, March 6, 2015.

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Administrative Assistant - Front Office (Jobs in Kenya, March 2015)

Title: Administrative Assistant - Front Office

ICAP of Columbia University is working in partnership with the Ministry of Health, Kenya to strengthen HIV Care and Treatment services at County, Sub County and Level 1 health facilities. 

This program is part of a US Government initiative against HIV in Kenya that receives funding from PEPFAR through the Centers for Disease Control and Prevention (CDC). 

Applications are invited for the following position:

 

Position: Administrative Assistant - Front Office

 

Location: Kisumu

 

Overall Function: Reporting to the Office Administrator, the Administrative Assistant- Front Office will be the entry point of ICAP in Kisumu office responsible for coordinating all in-coming and out-going communication/records with key attention to both internal and external customers.

Key Responsibilities

• Deal with all in-coming and outgoing telephone calls and mails and ensure the same are delivered to respective employees
• Work in collaboration with the Staff members to develop a database for ICAP Kenya project clients in Nyanza
• Market the culture of ICAP Kenya to the public by communicating well about ICAP Kenya; the business objectives, vision, Mission and Core Values.
• Assist in the provision of secretarial services& transfer of telephone calls
• Order and log courier and taxi services & handling hotel bookings
• Help the Office Administrator to coordinate with all staff to ensure timely submission of monthly reports & Time Sheets

Requirements:

• Diploma in Business Administration/Human Resources Management/ Public Relations/ Marketing
• Basic degree in relevant field will be an added advantage
• Proficiency in MS Office is mandatory
• Effective communication skills both oral & written
• Good inter-personal & team playing skills are key.

All applications including a current CV, telephone number and 3 professional referees (preferably current/previous supervisors with their Telephone numbers and Email addresses) should be sent to the HR and Administration Manager, ICAP icap.vacancies@gmail.com on or before 4th March 2015.

 

Only shortlisted candidates will be contacted. ICAP is an equal opportunity employer

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Administrative Assistant (1 Position), Front Office Receptionist (1 Position), Office Assistant (2 Positions)

A State Corporation in the Agriculture Sector invites applications from qualified Kenyans for the following positions:

Administrative Assistant

1 Position

Ref: VA/2/2/2015
 

Major Duties and Responsibilities

• Provision of general administrative duties
• General office administration
• Registry operations

Key Qualifications

• Diploma in Human Resource Management or Business Administration or other relevant course from a recognized institution
• Computer literacy especially in Human Resource Management systems

Front Office Receptionist 

1 Position

Ref: VA/4/2/2015
 

Major Duties and Responsibilities

• Provide exceptional customer care services by attending to visitors/clients and directing them accordingly.
• Directing all enquires to the right office
• Ensure effective management of incoming/outgoing calls and maintaining a daily record of calls made
• Receiving any hand delivered mails and forwarding them to the right office

Key Qualifications

• KCSE certificate C plain or its KNEC accepted equivalent
• Professional certificate in secretarial studies or related field
• Training in telephone operations/reception or front office management in a recognized institution
• Fluency in both oral and written English and Kiswahili

Office Assistant 

2 Positions - Mombasa & Embu Office

Ref: VA/5/2/2015
 

Major Duties and Responsibilities

• Making appointments and reservations for the office
• Handling and filing confidential information or any other documents
• Receiving, sorting, registering and distributing incoming mails for the assigned office for action
• Handling office files and maintaining an effective filing system
• Maintaining high standards of cleanliness/hygiene and tidiness within the office
• Handling all typing duties as may be required
• Performing basic office administrative duties
• Attending to all incoming and outgoing calls in office deployed

Key Qualifications

• Diploma in Secretarial studies and trained in telephone operations/reception or front office management from a recognized institution.
• Fluency in both oral and written English and Kiswahili.

How to Apply

Interested and qualified individuals should forward CVs, copies of academic and professional certificates and national identity card to:

D/NA 1776, 

P. O. Box 49010 - 00100 GPO 

Nairobi;
 

Only shortlisted candidates will be contacted.
 

Potential candidates from marginalized communities and persons with disabilities are encouraged to apply.

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Receptionist (Jobs in Kenya, November 2014)

Title: Receptionist 

Location: Nairobi, Kenya

Salary: KShs 15K

Our client, a resort seeks to recruit a receptionist in their team.

Job Purpose:Serving visitors by greeting, welcoming, and directing them appropriately; notifying company personnel of visitor arrival; maintaining security and telecommunications system.

Job Duties:

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directing visitors by maintaining employee and department directories; giving instructions.
• Maintaining safe and clean reception area by complying with procedures, rules, and regulations.
• Maintaining continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributing to team effort by accomplishing related results as needed.

Skills / Qualifications:

• Diploma in front office/customer service
• 6 months-1 year working experience in the same capacity
• Telephone Skills, Verbal Communication,
• Microsoft Office Skills,

If qualified, kindly send your CV and a recent photo to jobs@jantakenya.com clearly indicating ‘Receptionist 15K’ on the subject line. 

Do not attach any certificates. Only shortlisted candidates shall be contacted.

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Receptionist (Kenyan Jobs, Jobs in Kenya March 2014)

Position: Receptionist

Company profile: 

Our client is a manufacturers a wide range of paint products, adhesives, thinners and much more in Kenya and the rest of East Africa

Location:Nairobi/Mombasa/Nakuru

Department: HR & Administration

Direct report to: Area Sales Manager

Main Purpose of Job

Attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the general public, clients and customers. Provide support to the Showroom Coordinator

Key Outputs:

• Answer telephone, screen and direct calls to appropriate employees.
• Take and relay messages as well as provide information to callers
• Monitor visitor access and maintain security awareness
• Receive and sort mail and deliveries
• Provide support at the Showroom

Qualifications & Competencies

• Diploma in Front Office / Management / Secretarial / Customer Service
• Excellent interpersonal and communication skills
• Effective team working skills
• Diplomacy and sensitivity when working with clients
• Computer skills

Key Experience

• 3 – 4 years experience in Front office

How to apply

To apply for this position send your CV to mycv@myjobseye.com  quoting the position in the subject line. Kindly also mention your preferred location, current/ last salary and benefits and attach a passport size photo in your application.

Only shortlisted candidates will be contacted

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Administration Assistant (Kenyan Jobs, Jobs in Kenya March 2014)

Title: Administration Assistant

Reference: AA_2014

Recruiter: Altima Africa Ltd

Contract: Permanent

Location: Nairobi

Available: ASAP

Profile Introduction: Our Client, a leading Insurance Company in East Africa is seeking to recruit a self driven individual to the Administrative Assistant – Reporting to the General Manager (Operations)

Minimum Requirements

• University Graduate;
• Have at least 2 years work experience in Office Administration Work;
• Be proficient in MS Word, Excel and PowerPoint
• Excellent verbal and written communication skills;

Job Specification

• Receive and respond to all incoming calls for the department and maintain detailed records of all the issues, especially those not addressed satisfactorily;
• Attend to all incoming clients and refer them on who should assist;
• Prepare general correspondence i.e memos requesting for cheques and follow-up with finance for payment
• Collect all incoming mail from the mailroom and distribute for further action;
• Organize departmental meetings and ensure minutes of the meeting are sent to the departmental members on time;
• Maintain the Head of Department’s diary and book appointments as well as travel arrangements for the HOD;
• Manage departmental stationery re-order levels and request for departmental equipment’s when need arises including branches (Brochures);
• Maintain Departmental cleanliness and tidiness;
• Assist in compiling monthly/quarterly report
• Assist in compiling and maintaining departmental leave days;
• Ensure all machinery are operational i.e. printers, extensions
• Maintain departmental files so that information is easily accessed;
• Perform other duties as instructed by Management;

Competencies

• Excellent communication skills;
• Reliable and Dependable;
• Honesty;
• Great Interpersonal Skills;
• Speed and Accuracy;
• Customer Focused;

How to Apply

If you are qualified and up to the challenge visit www.altimaafrica.com/careers.php and apply online by 5pm 31st March 2014

Please note that only qualified candidates will be contacted

Our client is an Equal Opportunity Employer

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