FIELD OFFICER (1 POST)

About the organization

VSF Suisse is an International NGO supporting humanitarian and development interventions in the region mainly  in Kenya, South Sudan and Somalia.  VSF Suisse focus is to prevent and alleviate suffering, disease and hunger  where the animal, and related issues, play an important role in improving people’s livelihoods. VSF-Suisse seeks to fill the position of Field Officer which will be based in VSF Suisse Mandera office.

About the position

Qualifications, Experience & Skills required.

Interested and qualified candidates should submit an application letter and CV indicating their Email or telephone  contacts, their current remuneration as well names & contacts of 3 referees to the HR Coordinator through the  above postal address or email address. The last date of receiving applications shall be, 27th January 2013. 

The position will be tenable in Mandera County. Under the supervision of the Team Leader and in collaboration with other technical staff, the position holders will: 

• Collaborating with and assisting VSF Suisse staff with the organization of workshops, trainings and community dialogues 
• Develop monthly imprest requests for the duration of the project in collaboration with the Team Leader.
• Review the imprest requests on a monthly basis: this consists on reporting expenses done on current month 
• versus request and review of the next month imprest request if any changes are required 
• Carry out payments after approval is given from the Team Leader
• Organizing the overall logistic support and ensure continuity of the logistic supply 
• Organizing the transport of the goods from the airstrip to the office and the storage of the field supplies. 
• Controlling the goods receipt according to the packing lists prepared by Nairobi. Notifying the Team Leader,  Kenya Program Coordinator and the Regional Operations Manager of any problems arising (eg. missing items or  excess items).
• Recording the supplies arriving in the location, their utilization or issue and keeping monthly updated store records (Stock cards, Delivery Notes, Packing Lists, Waybills etc). 
• Provide logistic back up to staff operating in the field, report any problems to Team Leader 
• Keeping monthly updated inventory list of VSF-SUISSE permanent assets in the location. Get the Team Leader  to check and sign the inventory lists.
• Following VSF Suisse guidelines written in the Operations Manual and Administrative Guidelines and further  ensuring that all donor requirements are made for his/ her action.
• Support VSF Suisse staff in the implementation of the project
•  Diploma in Business Administration or Logistics and Procurement/Supplies.
• Holders of Certificate in Animal Health and Production will be an added advantage
• Excellent communication skills,  interpersonal relations, and conflict resolution abilities
• Ability to work in multicultural team and strict adherence to rules, regulations and guidelines
• Knowledge and experience of working with  agro-pastoral communities  will be an added advantage

 Note that only short-listed candidates will be contacted for interviews. 

VSF Suisse, Olekejuado Road, P. O. Box 25656, 00603 Nairobi, Kenya

E mail: recruitment@vsfsuisse.org

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NATIONAL GEOGRAPHIC INFORMATION SYSTEM (GIS) OFFICER, KENYA

Vacancy Announcement:  No. 001/2013

Job Role, Duties and Responsibilities

Under general supervision of the FAO Representative in Kenya and the direct supervision of the Assistant FAO Representative for programme implementation the overall responsibility of the National GIS Officer will support coordination through the provision of information products and services, and contribute to the creation of a common framework for information management within the Agriculture and Livestock sectors. The GIS unit is a service oriented unit ensuring the programme implementation teams have access

to the best, most timely and reliable information products possible.

The GIS Officer will supervise development planning and GIS processes (coordination, data collection and system management) in support to all ongoing projects and will also be held responsible for design, development and Implementation of Web Based GIS Applications. The following are the duties and responsibilities:

Key Responsibilities:

• Responsible for the management of the GIS team

• Responsible for the engagement in government lead coordination mechanisms and the provision of

technical GIS support to all FAO projects

• Responsible for the development of management systems for key data sets (currently including:

early warning, livestock movement / disease and market prices but likely to increase)

Key Activities:

• In collaboration with the government and partners, collect data and maintain a data base on who is doing what where in the agricultural sector;
• Based on the above data compile quarterly maps;
• Provide technical training on GIS to government and development partners when requested;
• Represent FAO in Agriculture Sector Working Group Meetings and participate in other sector working groups to identify information needs for spatial analysis and products and provide technical support;
• Support a review of the system for collecting data in the bi-annual food security assessments, support
• the mapping of migration routes as well as food security trends and participate in assessments
• In collaboration with the NDMA support the development of a digitised data collection system for early warning information
• In collaboration with the NDMA support the development / population of a central repository for Food
• Security information.
• Provide technical support to the Department of Veterinary Services on the management and roll out of the digital pen system;
• Provide leadership in development and piloting of other mobile phone and/or internet based data gathering and mapping technologies;
• Contribute to the development and implementation of web-based GIS application for use in M&E and or needs assessment;
• Leverage the provision of information to communities using ICT platforms (SMS, Local FM stations, and other innovative methodologies);
• Work with a national GIS Assistant;
• Develop and manage agreements (both contracts and letters of agreements) with contractors and service providers
• Perform any other duties as may be requested by the FAO Representative and/or Programme Coordinator

 The candidate should hold a degree in GIS, Data Management or a related field. The candidate should have at least ten years’ experience in development and management of GIS data, and should have experience in providing training on GIS. Experience in planning and monitoring of development/emergency programmes would be a significant benefit.

FAO is an equal opportunity employer; qualified women are encouraged to apply. Acknowledgements will only be sent to applicants in whom FAO has a further interest. Interested candidates who meet the above qualifications may send their application letter, and a detailed CV clearly marked ; National Geographic Information System (GIS) Officer; STRICTLY BY EMAIL not later than 7th February 2013 addressed to:

Office of the FAO Representative in Kenya

FAO Representation in Kenya

United Nations Office at Nairobi

Block P, Level 3

Gigiri

PO Box 30470, 00100

Nairobi Kenya

E-mail : vacancy-Kenya@fao.org

ONLY EMAIL APPLICATIONS WILL BE ACCEPTED

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ROVING ACCOUNTANT

Position Title: Roving Accountant                       

Duty Station: Nairobi, Kenya

Duration:L 1 year, renewable                             

Availability: Immediately

About the Organization

VSF-BELGIUM is a recognized developmental International NGO founded in 1995 working with disadvantaged communities to increase their standards of living, improve food security and livelihood sustainability through improved animal health and animal production. In East Africa, our programmes focus on community based animal health services, capacity building of local institutions and governments, conflict mitigation and sustainable natural resource management

ROLE

The Roving Accountant provides overall support to the accounting function of VSFB in East Africa especially on the training of Win books, induction and relieving of the Accountants in the Country Offices.

Responsibilities:

• Responsible for quality review check on all country offices financial documents to ensure they comply with accounting requirements.
• Confirm reconciliation of supplier/staff advance accounts.
• Confirm that all payments have complete supporting documents and approvals.
• Do spot checks on Cashboxes.
• Counter check bank reconciliations.
• Review transactions postings for correctness of analytical booking in comparison with physical documents.
• Responsible for capacity building of field accountants in financial management and Win books system.
• Ensure continuous training of field accountants on Win books.
• Back stop on back log in the various field offices and RON especially when finance staff are on Leave
• Coordinate trainings for non-finance managers with the Finance Manager.
• Ensure accounting policies and procedures are adhered to in the country and field offices.
• Capitalize knowledge and share it within VSF-B.

MINIMUM REQUIREMENTS

Education

• University degree in Bachelor of Commerce – Finance option
• Relevant accounting qualifications i.e. CPA (K) or ACCA equivalent

Knowledge and experience

• At least 3 years financial management experience in a busy office.
• Experience of working with an NGO will be an added advantage
• Experience in the use of one or more accounting software packages and accounting in different currencies.
• Knowledge of donor rules and regulations i.e. ECHO, USAID, EU,DFID
• Knowledge and experience with the International Accounting Standards (IAS)

Skills

• Excellent managerial, organizational and planning skills
• Strong numerical skills and accuracy.
• Good reporting skills
• Computer literacy with very good advanced MS Excel skills and Word
• Ability to work independently, under pressure and meet strict deadlines
• Ability to prepare and present issues at all levels
• Strong interpersonal and communication skills

 Attitudes

• Team player
• Attentive to detail and result oriented
• High integrity and initiative
• Identify him/herself with the mission, vision and values of VSF-B
• Display of intercultural sensitivity, respect in dealing with others
• Willingness to travel to the field and remote locations.

Please send your application (reference “Roving Accountant”), CV and 3 references (one must be your current employer), by e-mail to recruitment@vsfb.or.ke on or before 21st January 2013. This vacancy is open to male and female candidates. Only short listed candidates will be contacted. For more information: www.vsf-belgium.org

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FOOD SECURITY AND LIVELIHOODS PROGRAM MANAGER-GARBATULLA

Action Against Hunger (ACF)-USA is part of the ACF-International Network which works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy. 

The position

The FSL Program Manager will be responsible for ensuring high-quality execution of the ACF Food Security and Livelihoods programs in Garbatulla and Merti Districts in Isiolo County. These responsibilities include:

1. Technical Management of FSL Program

• Coordinate implementation of all project components to achieve results on time and with technical support from the Line Manager,

• Take lead in monitoring and evaluating project performance in line with validated ACF tools and guidelines 

2. Integrated Programming and Implementation

• Implement Food Security and Livelihoods activities in an integrated manner and in close collaboration with Nutrition, Water and Sanitation, and Public Health Promotion teams; 

• Provide technical support and feedback in food security surveillance/assessments by contributing to the information collection and analysis through FSL/agro assessments, interviews, observations and discussions with other ACF departments, NGO Personnel, local population and local administration and stakeholders, 

3. Food Security and Livelihoods Program Development

• Contribute to the development of ACF Food Security and Livelihoods program strategy from emergency to resilience based programming through development of multi-year project concept notes, and other fundraising approaches.

4. Financial Management and Accountability

• The Program Manager will be responsible for managing project budgets in compliance with the approved project spending plans and with the relevant donor policies and ACF guidelines and manuals. Develop monthly cash forecasts with support from the field coordinator.

• He/She will ensure that ACF Standard Operating Procedures for Cash Based Interventions are in place and are implemented effectively by field staff.

• The program Manager will coordinate establishment of a community feedback/complaint mechanism and facilitate regular meetings with key stakeholders to get feedback and act on any emerging issues with support from the Field Coordinator.

5. Human Resource Management

• Take lead in the recruitment and line management of the field based Program Officers and Community Mobilizers, 

• Identify training needs and organize training to build the capacity of staff in achieving their programme related objectives by preparing staff training plans annually; 

• Monitor and review the performances of staff on a quarterly basis, as and according to the HR Policy. 

6. Reporting and Representation

• Ensure donor reports and monthly management reports are timely submitted in the approved standards and formats;

• Effectively represent ACF in food security and livelihoods steering group meetings at county level and in technical working groups in close liaison with partner agencies and community based organisations

QUALIFICATIONS

• Min. BSc degree in agriculture, agro-economics, or other related studies, e.g. development studies, geography, anthropology, etc 
• Experience of min 2 years humanitarian programme implementation with an international NGO
• Demonstrated experience in managing cash transfer programs. Professional certification will be an added advantage.
• Excellent analytical skills.
• Experience in agro-pastoral and pastoral livelihood contexts and programming.
• Good writing skills. 
• Good management and representation competencies.
• Familiarity with ACF and acceptance of ACF’s principles.
• Familiarity with donors and donor procedures helpful.
• Excellent knowledge of English and Kiswahili required. 

Closing Date:   23rd January 2013

APPLICANTS WHO CAN TAKE UP THE POSITIONS IMMEDIATELY ARE ENCOURAGED TO APPLY

Interested candidates should forward their applications including a cover letter, curriculum vitae, with telephone contacts or email addresses of 3 referees preferably former supervisors to: recruit.ke@acf-international.org. Please do not send your certificates with the application. Certificates will be requested at the interview stage.

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MONITORING & EVALUATION OFFICER, DUTY STATION – MANDERA

THE ORGANIZATION

Islamic Relief Kenya is an international NGO seeking to promote sustainable economic and social development by working with local communities through relief and development activities.  The building of sustainable livelihoods represents one of the broad based programmes adopted by Islamic Relief, Kenya in its institutional strategic plan for the period 2012-2016. The programme includes a strong focus on disaster risk reduction to reduce the vulnerability of rural livelihoods to external shocks and the effects of climate change, as well as the strengthening of organized advocacy capacities to influence public rural development.  IR-Kenya program seeks to recruit the following positions:   

THE POSITION

Working closely with Monitoring and Evaluation team, IRK sector officers and Programme Coordinator, the incumbent will ensure routine monitoring of project activities, track progress of projects being implemented by IRK with special focus on Sustainable livelihoods and DRR related activities as well as capturing the best practices and lessons learnt in relation to Islamic Relief’s mandate and donor interests including proper planning, implementation, monitoring and follow up, good representation and ensuring a regular reporting system is in place.

DUTIES AND RESPONSIBILITIES

• Work with Monitoring and Evaluation Team to develop monitoring plans for all for the assigned IRK projects, orient staff on the same and ensure its eventual implementation.
• Working together with sector officers, participate in preparation of quality proposals and concept notes to meet the donor requirements. 
• Assist the sector officers in undertaking assessments and project reviews leading to the designing of new interventions as appropriate.   
• Assist the sector officers to develop detailed implementation plans (DIPs), budgets and resource requirements to meet planned objectives.
• Assist in establishing and maintaining systems to monitor progress of projects and report on the projects based on M&E tools.
• Capture Lessons learnt from the implementation of all projects implemented by IRK and prepare a learning log that can be used to improve future programming.
• Document as appropriate case studies to reflect project impact for all projects implemented by IRK.
• Ensure data quality in the cloud based Monitoring and Evaluation data system.

 REQUIRED QUALIFICATIONS

• University degree in community development, social studies, project management or any other related field. (Those with professional courses in M&E will have added advantage).
• Minimum of at least 3 years experience in a similar position, project management or M&E of community based project in both emergency and development projects.
• Vast Experience in DRR/Livelihood programmes –planning, Implementation, Monitoring, Evaluation and Learning.
• Highly experienced in proposal developments, review and reporting.
• Ability to think strategically with proven analytical, planning, tact, problem solving and M&E skills.
• Previous experience working on ECHO, UNICEF, WFP or DFID funded projects will have an added advantage. 
• Vast experience in carrying out community based needs assessments and surveys using Household Economic Analysis (HEA) as well as being conversant with statistical packages i.e. SPSS, Ms Excel.
• Sensitivity to cultural differences and ability to work in a variety of cultural contexts.
• Good Communication (written and verbal) and negotiation skills.
• Flexible and patient with the ability to work within a team as well as independently.
• Computer knowledge with experience in the use of the Microsoft Office Suite.

How to Apply:

For a detailed Job description on the positions kindly visit our website. www.islamicreliefkenya.org. Send in your updated CV with cover letter and 3 professional references to info@islamic-relief.or.ke or ir2012hr@gmail.com to reach us not later than Friday 18th January, 2013 clearly mentioning the position you are applying for. CVs will be screened on an ongoing basis and only shortlisted candidates will be contacted.

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DRR/LIVELIHOODS OFFICER- 2 POSTS ( MANDERA & WAJIR)

THE ORGANIZATION
Islamic Relief Kenya is an international NGO seeking to promote sustainable economic and social development by working with local communities through relief and development activities. 
The building of sustainable livelihoods represents one of the broad based programmes adopted by Islamic Relief, Kenya in its institutional strategic plan for the period 2012-2016. The programme includes a strong focus on disaster risk reduction to reduce the vulnerability of rural livelihoods to external shocks and the effects of climate change, as well as the strengthening of organized advocacy capacities to influence public rural development.  IR-Kenya program seeks to recruit the following positions:   

THE POSITION
Under the administrative supervision of the Area manager and technical supervision of the DRR/Livelihoods Coordinator, the Livelihoods Officer’s overall responsibility will be to implement the programme in the assigned operation areas in line with IRK’s strategic aims as well as collaborate with the Livelihoods Programme team in the operation areas and Nairobi to enhance the quality of implementation of programme initiatives undertaken by IRK and local partners.

DUTIES AND RESPONSIBILITIES
 Implementation of the food security, Sustainable Livelihoods and DRR programmes in accordance with IRK’s country and county strategic plans.
 Ensure programme quality, strengthening and consolidation through continuous reviews of the programme with partners facilitating information exchange.
 Support partners in advocacy efforts around strategic issues including sustainable management of natural resources, Food Security and climate change adaptation and mitigation at local, district and county levels.
 Based on the new programme proposal and the programme logical framework, develop a participatory base line for the programme.
 Contribute to cross-organizational learning on Food Security and Livelihood, Environmental Justice and Disaster Risk Reduction.
 Supervision and monitoring of the Livelihood and DRR activities run by Islamic Relief Kenya in collaboration with the Government.
 Preparation and submission of timely monthly, quarterly and annually narrative and financial reports.
 Implementation of an effective programme and project monitoring and evaluation system.

REQUIRED QUALIFICATIONS
 Graduate level education in Food Security and Livelihoods or any other Disaster Risk Reduction (DRR) related fields.
 Minimum 3 years working experience in the field of Sustainable Livelihoods and especially in the ASALs.
 Vast knowledge of key issues and trends in Food Security and Livelihood.
 Excellent command of the most common methodologies for identifying, assessing and monitoring IG activities, with proven record of achievements.
 Prior experience in budget control and financial management.
 Ability to think strategically with strong planning, organization, analytical and problem solving skills.
 Flexible and patient with the ability to work within a team as well as independently.
 Computer knowledge with experience in the use of the Microsoft Office Suite.


How to Apply:
For a detailed Job description on the positions kindly visit our website. www.islamicreliefkenya.org.
Send in your updated CV with cover letter and 3 professional references to info@islamic-relief.or.ke or ir2012hr@gmail.com to reach us not later than Friday 18th January, 2013 clearly mentioning the position you are applying for. CVs will be screened on an ongoing basis and only shortlisted candidates will be contacted.

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REGIONAL FINANCE AND SYSTEMS MANAGER

Background

DRC is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, legal aid and a wide range of other protection assistance.

Overall Objectives

• The RFSM is directly responsible for ensuring that DRC HoA financial systems operate in accordance with DRC’s operational standards as expressed in the DRC Operations Handbook, and to ensure that such systems are practical, efficient and effective.
• The RFSM plays a significant part in qualifying and implementing systems initiatives coming from the global DRC organisational development initiatives.

Key Responsibilities

Finance Systems

• Continually review the current finance and accounting systems, and recommend adjustments where necessary.
• Oversee the roll out of a proposed field based finance system from HQ, and ensure its fitness for purpose at field and regional office level.

Training

• Provide trainings to finance staff across the region relating to the financial systems in use. Operate as the TOT relating to the new finance system.
• Be on hand to provide financial and systems training for non-financial managers as appropriate.
• Ensure that the systems and workflow between Finance and the Grants section remains strong and efficient. Much focus will be on good quality and timely donor reports.
• Engage in the financial aspects of grant management workflow as it relates to both country office and HQ.
• Take responsibility for the creation of the annual Regional Office budget.
• Collate and analyse the operational budgets for the country programs, paying particular attention to funding gaps.

Monitoring

• Assist in the process of internal audit review of field offices as directed by the regional compliance officer.
• Provide monthly monitoring reports on country program key performance indicators, and assist in flagging and rectifying red flags.
• Any other duties as agreed with the Regional Head of Support Services.

Qualifications

• Post graduate level in finance and administration or equivalent educational background
• At least 8 years International NGO experience in similar positions
• Specialised expertise and experience in the areas of Finance, HR, Administration, Procurement/Logistics
• Demonstrated skills as a trainer/capacity builder
• Documented mid-level/senior level management experience
• Systematic mind-set and capability of implementing changes
• Demonstrated intercultural sensitivity
• Volume and complexity of previous experience
• High proficiency in English
• Previous relevant experience with DRC will be an added advantage

Reporting

The RFSM will report to the Regional Head of Support Services.

Conditions

Availability: 1st March 2013

Duty station: Nairobi

Contract: One year with possibility of extension.

Terms: This position is rated as A5 on the DRC salary scale available at www.drc.dk

Commitments

DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework

For general information about the Danish Refugee Council, please consult www.drc.dk.

Application and CV

Applicants should send a 1-page cover letter that clearly states how they are qualified, and why they are interested in the post, together with their CV (not longer than 4 pages) to: drcintjobs@drchoa.org no later than 25 January, 2013.

Please indicate “RFS Manager” as the subject heading.

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REGIONAL FINANCE MANAGER

Background
The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict. Programmes include protection, livelihoods, food and NFI distribution, water and sanitation, and advocacy amongst others. There are 4 main programme offices in Somali region, one in Yemen, one in Ethiopia, one in Kenya and one regional office in Nairobi. There are also non operational region wide initiatives, focusing on advocacy and capacity building, which are supported from the Nairobi regional office. Currently there are over 400 DRC staff in the region. The last 3 years have seen some growth in programme size, but primarily there has been a growth in the number of support and management functions demanded and required by the programme offices, in order to maintain quality and accountability.

Purpose.
The Finance Manager is responsible for sound financial management and planning of DRC’s operations in the Horn of Africa and Yemen. The position requires a person who is dedicated to accuracy of details while at the same time able to see tasks from a more overall perspective and one who is able to manage a large number of different donors in a busy working environment.

Key Responsibilities:
 Ensures coherence with DRC financial procedures as well as with local legislation. Further, the Finance Manager is responsible for maintaining efficient controlling mechanisms within the area of responsibility.
 Participates in improving of structures, systems and routines that enhances the effectiveness and efficiency of programme implementation in general. 
 Ensure a constant capacity building of finance staff in the field on cashbooks, financial procedures and proper supporting documentation for payments. 
 Participate in the preparation of budgets for new project proposals in close collaboration with the Senior Management Team, CDs/PMs and Grants Manager. 
 Liaises with headquarters Desk Finance Officers regarding Regional financial matters. 
 Performs site visits to provide financial control, field finance oversight and staff training. 
 Thorough verification of documents submitted for payment and providing budget codes for Regional Office costs. 
 Accuracy and timeliness of cash books. 
 Ensure that all expenses are in accordance with the donor budgets. 
 Ensure that donor budgets are fully utilized. 
 Control of cash holdings and cash flow. 
 High quality and timely reporting to donors, headquarter etc. 
 Maintenance of a transparent and consequent cost-allocation system for common costs. 
 On-going training and support to Country Directors/Program Directors and relevant project managers. 
 Supervision of finance staff.
 Any other duties as required by the Regional Head of Support Services

Reporting Arrangements
Reports to the Regional Head of Support Services.

Duration
1 year contract with possibility of extension

General Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework.
For general information about the Danish Refugee Council, please consult www.drc.dk.

Essential qualifications:
 University degree in accounting/management/business administration; Chartered Accountant certification or equivalent relevant education
 Professional financial management background
 Minimum 7 years relevant experience, preferably in an international NGO
 Fluency (written and spoken) in English.
 Previous DRC experience an advantage.

Competencies:
 Ability to develop clear goals and identify priority activities and assignments
 Demonstrated skills in planning, budgetary control, and monitoring performance
 Demonstrated IT skills. Knowledge of Navision an advantage
 Strong communication and inter-personal skills, demonstrated ability to work in a multi-disciplinary team.
 Proven ability to manage large and varied workloads, and deal constructively with stress and periods with long hours.
 Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
 Pro-active, stable and robust character and a good team-player

Application and CV
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post together with details of current and expected salary. Only motivated applications that address the stipulated duties and meet the required qualifications will be considered.
Please forward the application and CV, in English and marked “Regional Finance Manager”, to drcjobs@drchoa.org no later than 25 January, 2012.

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FINANCE OFFICER

Background

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict. Programmes include protection, livelihoods, food and NFI distribution, water and sanitation, and advocacy amongst others. There are 4 main programme offices in Somali region, one in Yemen, one in Ethiopia, one in Kenya and one regional office in Nairobi. There are also non operational region wide initiatives, focusing on advocacy and capacity building, which are supported from the Nairobi regional office. Currently there are over 400 DRC staff in the region. The last 3 years have seen some growth in programme size, but primarily there has been a growth in the number of support and management functions demanded and required by the programme offices, in order to maintain quality and accountability.

Purpose

Provide overall support on all financial matters within the regional office, monitor and initiate development of a constant improvement of financial and administrative systems, procedures, guidelines etc. which can lead to more efficient financial management in line with DRC guidelines.

Key Responsibilities:

Review of financial documents and transactions

• Review all financial documents for completeness, accuracy and timely processing of payments.
• Ensure that all financial documents have valid budget codes before payments are processed.
• Verify the bid analysis for the Regional Office to confirm that the proper selection of supplier/vendor has been made.
• Reviews the monthly Regional Office payroll for accuracy.
• Ensure all documents presented for payments are in line with DRC and donor policies.

Cashbooks

• Ensure cashbooks are updated on daily basis.
• Ensure monthly cashbook deadlines are met and guide the regional finance staff on how to improve the quality of cashbooks.
• Review cashbooks and ensure corrections are made so that the books are acceptable to Regional Finance Controller and Headquarters.
• Evaluate cashbook reports and give feedback to the related staff using a cashbook rating system.
• Monitor all liabilities especially reconciling advances and accruals on monthly basis so that any outstanding liabilities are cleared in timely manner.
• Ensure Nairobi Regional Office financial documents are scanned on timely basis and sent to Headquarters.
• Ensure cash counts are done on weekly and monthly basis.
• Ensure there is a proper filing system of all financial documents within the Regional Office.
• Cash-flow
• Ensure that each department within Regional Office submits weekly cash forecast on timely basis and evaluate the cash requests for reasonableness.
• Ensure that there are enough funds both in cash and bank to meet the daily need of the office.

Support to the Regional Finance Office

• Assist the Regional Finance Controller and Manager as needed in other office duties.
• Provide problem solving and skills training of finance staff within the Regional Office.
• Suggest relevant trainings to the Financial Controller and participate in actual trainings.
• Troubleshoot, analyze and tidy up the Regional Nairobi Office finance accounts.
• Assist the controller in ensuring smooth internal and external audits.
• Support the Regional finance staff to enforce payment schedules such cash hours and payment procedures.
• Ensure Navision data entry is done on daily basis.
• Complete any other task as assigned by the Regional finance Controller and the Regional Finance Manager.

Supervision

• Supervise Accountant, Finance Assistant and Accounts Assistant to make sure they meet their financial deadlines.

Reporting Arrangements

• Reports to the Regional Finance Manager.

Duration

1 year contract with possibility of extension

General Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework.

For general information about the Danish Refugee Council, please consult www.drc.dk.

Qualifications

Essential:

• Must possess degree in Finance or Accounting and at least part II certification in CPA or ACCA.
• At least 5 years relevant experience in a similar role with international NGO.
• Strong analytical and conceptual skills.
• Proven Management and supervision skills, team player and proven commitment to accountability practices.
• Must be proficient in MS Excel.
• Knowledge in Navision Financial System will be an added advantage.
• Proven ability to prioritize tasks and meet deadlines
• Stable and robust character.
• Excellent communication skills, calm and a good sense of humour
• Fluent in written and spoken English.

Preferable:

• Experience working in Regional Office or similar setting.

Application and CV

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post together with details of current and expected salary. Only motivated applications that address the stipulated duties and meet the required qualifications will be considered.

Please forward the application and CV, in English and marked “Finance Officer”, to drcjobs@drchoa.org no later than 25 January, 2012.

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RECEPTIONIST/CASHIER

Position :  Receptionist/Cashier       

Responsible to:-   Nairobi Logistician

Location:  Nairobi  

Closing date : -     23rd January, 2013

THE ORGANIZATION 

Handicap International (HI) is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

THE POSITION 

The Receptionist/Cashier is based in Nairobi under the supervision of the Nairobi Logistician and has a functional link with the Programme Finance Manager.

He/she is expected / responsible for facilitation of general internal/external communication and facilitation of visitors’ access to the Kenya Programme. He/she shall also ensure proper management of cash, the office’s administrative archives, and the filing of project documentations remitted by internal and external bodies.

He/she is responsible for :-

1.   Facilitating internal/external communication and the facilitation of movements in and out Nairobi Office

2.    Planning and preparing HI facilitated meetings 

3.   Maintaining and updating of the notice boards 

4.   Contributing to the administrative management of Logistics Department 

5. Cash Management 

6.   Perform any other duty that may be allocated from time to time

Please note that the employment contract is for four months

Qualifications and skills required

• Diploma in Business Management 
• CPA Part 1
• Experience in front office management and cash management 
• Previous experience in INGO  
• Integrity 
• Responsible
• Goal Oriented
• Organized
• Capacity to work under high pressure
• Written and oral communication skills
• Organizational skills

If you feel you are the right candidate for this position, kindly send your application along with an up-to-date CV(including 3 (three) referees with their current contacts by email to :- recruit08@handicap-international.or.ke on or before 23rd January, 2013 5.00 pm.The email subject line should be marked: “Application for Receptionist/Cashier position” 

Please do not send your academic and other testimonials they will be requested at a later stage.

Only short listed candidates with the above qualifications and skills will be contacted.  

Any kind of lobbying on behalf of applicants or canvassing will lead to immediate disqualification.

IMPORTANT NOTICE 

Be fully aware that HANDICAP INTERNATIONAL DOES NOT request for any fees from applicants during the application and/or induction process. 

Handicap International is an Equal Opportunity Employer  - Females and Persons with Disabilities are encouraged to apply 

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SENIOR PROGRAMME ASSISTANT

Organizational background

The World Food Programme Somalia activities include food assistance for nutrition, livelihoods, relief and emergency school feeding, while also supporting humanitarian air and logistics services, food security coordination and infrastructure rehabilitation projects. This position is open to qualified Somali candidates with good knowledge of the local area. Female candidates, in particular, are encouraged to apply.

Major Duties and Responsibilities:

Under the direct supervision of the Programme Officer (M&E focal point) at the Area Office (AO) and the overall supervision of the Head of Area Office in Galkacyo, the incumbent will be responsible for the following duties:-

• Coordinate and assist in developing the monthly staff deployment plan and ensure that M&E plan is in line with the WFP Standard Operating Procedures(SOPs);
• Collect all monthly monitoring checklists , field trips and reports from food monitor assistants;
• Conduct data cleaning for all checklists submitted by FMA and consolidate the data into one worksheet;
• Handle beneficiary calls and follow-up issues of concern when and where necessary;
• In consultation with the supervisor and fellow colleagues, provide clarifications to issues identified in the field trips;
• Bring unresolved issues to the attention of the AO management and follow-up on corrective measures;
• Provide inputs to Monitoring and Evaluation (M&E) planning on monthly basis and follow up the progress of monitoring done:
• Provide Monitoring and Evaluation (M&E) related statistics and relevant inputs for AO;
• Update M&E filing system in complete and timely manner;
• Conduct capacity assessment and perform evaluation for new and existing partners;
• Assist and facilitate regular meetings with Cooperating Partners(CP) on project implementation;
• Provide guidance ,on-the-job training and assistance to junior support staff and cooperating partners;
• Assess project performance including utilization of resources and achievements of planned targets;
• Analyze and prepare projections for food commodities and non-food items to ensure timely call-forward and/or local procurement;
• Carry out advocacy and information related tasks for project/programme activities;
• Participate in discussions on new/revised procedures and practices, assess the impact of changes and make recommendations on follow-up actions;
• Undertake field visits to project sites of various interventions periodically;
• Prepare field trip reports, and assist in compiling AO weekly and monthly management reports upon request and ;
• Perform other related duties as required.

Minimum Qualifications:

• Secondary school education, preferably supplemented by courses in human resources, public administration,
• development economics or other related field.
• At least five years of progressive responsible experience of which at least one year was closely related to
• programme functions. At least one year at the G5 level or equivalent.
• Fluency in both oral and written communication in English and Somali.
• Experience utilizing computers, including word processing, spreadsheet and other WFP standard software
• packages and systems. General knowledge of UN system administrative policies, rules, regulations and
• procedures.

Interested and qualified candidates are requested to submit online applications only according to the following procedures.

All applications must include an accurately filled in Personal History Form (P11) available at the following link http://www.unon.org/docs/P11.doc to be sent by e-mail to HR-SOM@wfp.org

Quote the Vacancy Announcement number and job title; Hand delivered applications will no longer be accepted; Applications that do not meet the above requirements will be disregarded; Only shortlisted candidates will be contacted.

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ADVOCACY ASSOCIATE

LOCATION:        New York, NY

SUPERVISOR:     International Advocacy Officer

DESIRED START DATE: February 2013

About the Position

Under the supervision of the International Advocacy Officer, the Advocacy Associate will support the coordination of IPPF/WHR’s global and regional advocacy efforts with the United Nations. S/he will provide administrative and logistic support to the international advocacy work at the UN, including the ICPD and the Beijing Conference monitoring and review processes, the Post-2015 Development Agenda process and MDG Review, and the follow up to Rio+20.

Responsiblilities

• Provide programmatic and logistic support to international advocacy initiatives

• Support monitoring and advocacy efforts at the Commission on Population and Development, the Commission on the Status of Women, the Post-2015 Development Agenda, and the Millennium Development Goals Review

• Assist in drafting briefing notes, reports, and training materials on international advocacy initiatives

• Serve as the focal point for youth-related advocacy initiatives with IPPF Member Associations (MAs) and other likeminded organizations; facilitate participation in relevant international meetings and collaboration with other youth networks

• Carry out research as needed to inform advocacy efforts on key advocacy issues

• Assist in liaising with MAs and UN Missions

• Provide additional assistance as needed

REQUIREMENTS:

• BA required, Masters’ degree or equivalent preferred

• Understanding of current key development trends in sexual and reproductive health and rights, gender equality, and youth and adolescents at the global level and in Latin America and the Caribbean

• Two years of experience in advocacy

• Ability to build and maintain alliances with key likeminded organizations

• Demonstrated commitment to IPPF/WHR mission

• Strong oral and written communication skills in English and good writing and oral communications skills in Spanish

• Well organized and ability to work well under limited supervision

• Excellent computer skills, including proficiency with Microsoft Office Suite (particularly Word, Excel, and Outlook)

COMPENSATION: Competitive salary and excellent benefits.

TO APPLY: Send cover letter and resume along with references and salary requirements to: bgoldklang@ippfwhr.org

Only shortlisted candidates will be contacted. No phone calls please.

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