Posts
Title:
Budget Assistant
Category and
Grade Level: GS-6
Type of
Contract: Fixed Term
Post Number
57036
Length Of
Contract: One year
Duty
Station: Garowe, Somalia
Date of
Issue: 11th July 2013
Closing date
of Application: 25th July 2013
VACANY ANNOUNCEMENT REF: UNSOM/2013/035
If you are
qualified Somali national and looking for a chance to make a real difference in
the lives of vulnerable Somali children while gaining opportunities for career
growth, you are invited to apply for the post of Budget Assistant with UNICEF
Somalia to be based in Garowe.
The
incumbent will work under the general supervision of the Chief of Field Office,
performs a variety of specialized tasks in support of the preparation,
monitoring, and control of the programme budget, involving several different
sources of funds and several programmes. In addition, the incumbent performs front
office functions for Head of Zone office.
If
successful, you’ll be part of a dynamic and passionate team in Somalia and
Nairobi that works together to improve the health, nutrition, water,
sanitation, hygiene, and basic education of Somali girls and boys and protect
them from violence, exploitation and abuse.
The
successful candidate will be offered a Fixed Term Appointment for one year.
Further extensions will be based on organizational needs, availability of funds
and satisfactory performance.
Major duties and responsibilities:
- Maintain and run zone office budget systems with special focus on budget monitoring and preparation of monthly reports on programme budget utilization for use by programme manager and project officers for management and decision making.
- Review agreements and programme budgets including certifying the use of the applicable rates while developing agreements by programmes. Maintain office standard rates for reference as and when sections planning/budgeting for training/workshop/PCA/SSFSA.
- Maintain an updated list of all zone office DCTs and status of reporting/liquidations and reimbursements. Forward documents and follow up with USSC on DCTs above the zone office ceilings to ensure timely liquidations.
- Review all agreements for consistency with agreed format and process and then register, and transmit partner profile checklist and power of attorney to USSC – PCU for PROMs Registration and completes all relevant documents including LCC for filing.
- Maintain overall files of the coordination section, including the central filing system of the unit
- and front office, containing information on NGO and CBO profiles, agreements, partner assessments and check lists, LCC minutes relating to PCAs and other relevant files relevant for programme coordination.
- Receives incoming mail and correspondences to the front office and for other sub –offices, log and screen and provide background information. Coordinate meetings -ZMTs, reviews and takes minutes as appropriately prepare-elated background information for external visits in collaboration with liaison officers. Maintain calendar of the head of the office and updated list of contacts and counterparts.
- Arranges appointments and maintains supervisor’s calendar, receives high-ranking visitors, places and screens telephone calls and answers queries with discretion.
- Maintains policy, confidential and general management files.
- Keeps lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.
Qualifications, experience & Skills
- Completion of secondary education. Knowledge of automated budgeting and accounting systems and of the budget preparation and implementation processes in the organization.
- Six years’ experience in budget or financial-related work. Good aptitude for working with figures.
- Knowledge of the English language and the local working language of the duty station is a requirement. Knowledge of another UN working language is an added advantage.
- Good writing and communication skills.
- Good knowledge of computer management and applications.
- Ability to organize and prioritize work
- Commitment to meeting deadlines
- Ability to establish harmonious working relations in an international and multicultural environment.
Interested
and qualified candidates should send their applications with an updated UN
Personal History Form (P.11), CV and copies of academic certificates to the
email below. UN staffs are requested to provide the last two Performance
Evaluation Reports (PERs). Please quote the vacancy number in the email subject
of your application. Only short-listed applicants will be contacted
Email to:
somaliahrvacancies@unicef.org
Please note
that documents submitted along with your applications will not be returned.
Ensure you send copies of your testimonials. Only short-listed applicants will
be contacted
QUALIFIED
FEMALE CANDIDATES ARE ESPECIALLY ENCOURAGED TO APPLY
UNICEF IS A
NON-SMOKING ENVIRONMENT
