Executive Personal Assistant

Our client a well – established Talent Agency, based in Nairobi is looking to fill the position of an Executive Personal Assistant. The successful candidate MUST have excellent impeccable written and verbal communication, administrative, and organizational skills and the ability to maintain a realistic balance among multiple priorities

Key Responsibilities:

• Maintaining heavy, complex and frequently changing calendars and coordinating meetings.
• Coordinating all aspects of appointments, meetings, and conference calls and travel arrangements.
• Handling all confidential business matters and work independently on special assignments.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Greet and assist all visitors with professionalism and tact.
• Create and modifies presentations, spread sheets and other various documents.
• Basic bookkeeping, coordinating with accountants, managing budgets, petty cash, bank transactions, invoicing, collections, ensuring MIS reports on time.
• Ensure the company is legally and financially compliant and risk of liability is minimal.

Qualification:

• Must have previous experience working with high level executives.
• Exemplary communication and interpersonal skills.
• Superior oral and written skills.
• Must be detail oriented/superior proofreading skills.
• Excellent Organizational skills.
• Excellent phone etiquette.
• Strong multi-tasker.
• Good judgment and discretion with highly confidential information.
• Must exhibit a high degree of motivation, sense of urgency and professional demeanor.
• Ability to interact diplomatically and professionally.
• Flexible on hours.

Monthly gross salary: Ksh. 120,000 - 150,000/= (Approx. 1,200 - 1,500 USD)depending on experience

Deadline: 15th April 2015

Applications:

To apply, please follow the link:  http://bit.ly/1MkqcPR 

Summit Recruitment & Training, Blixen Court, Karen road, Karen.

We endeavour to make contact with all of our applicants but unfortunately high volumes  of applications makes this unrealistic. If you do not hear from us within two weeks your application has not been successfully on this occasion. This does not mean you will not be consider for future roles so please keep an eye on our job board and apply for positions that match your skills and experience. 

****Please do not apply if you do not meet the requirements of the job****

Categories: ADMINISTRATION, MEDIA