Administrative Assistant - Front Office (Jobs in Kenya, March 2015)

Title: Administrative Assistant - Front Office

ICAP of Columbia University is working in partnership with the Ministry of Health, Kenya to strengthen HIV Care and Treatment services at County, Sub County and Level 1 health facilities. 

This program is part of a US Government initiative against HIV in Kenya that receives funding from PEPFAR through the Centers for Disease Control and Prevention (CDC). 

Applications are invited for the following position:

 

Position: Administrative Assistant - Front Office

 

Location: Kisumu

 

Overall Function: Reporting to the Office Administrator, the Administrative Assistant- Front Office will be the entry point of ICAP in Kisumu office responsible for coordinating all in-coming and out-going communication/records with key attention to both internal and external customers.

Key Responsibilities

• Deal with all in-coming and outgoing telephone calls and mails and ensure the same are delivered to respective employees
• Work in collaboration with the Staff members to develop a database for ICAP Kenya project clients in Nyanza
• Market the culture of ICAP Kenya to the public by communicating well about ICAP Kenya; the business objectives, vision, Mission and Core Values.
• Assist in the provision of secretarial services& transfer of telephone calls
• Order and log courier and taxi services & handling hotel bookings
• Help the Office Administrator to coordinate with all staff to ensure timely submission of monthly reports & Time Sheets

Requirements:

• Diploma in Business Administration/Human Resources Management/ Public Relations/ Marketing
• Basic degree in relevant field will be an added advantage
• Proficiency in MS Office is mandatory
• Effective communication skills both oral & written
• Good inter-personal & team playing skills are key.

All applications including a current CV, telephone number and 3 professional referees (preferably current/previous supervisors with their Telephone numbers and Email addresses) should be sent to the HR and Administration Manager, ICAP icap.vacancies@gmail.com on or before 4th March 2015.

 

Only shortlisted candidates will be contacted. ICAP is an equal opportunity employer

Categories: ADMINISTRATION, ASSISTANT, RECEPTIONIST