Administration Assistant (Kenyan Jobs, Jobs in Kenya March 2014)

Title: Administration Assistant

Reference: AA_2014

Recruiter: Altima Africa Ltd

Contract: Permanent

Location: Nairobi

Available: ASAP

Profile Introduction: Our Client, a leading Insurance Company in East Africa is seeking to recruit a self driven individual to the Administrative Assistant – Reporting to the General Manager (Operations)

Minimum Requirements

• University Graduate;
• Have at least 2 years work experience in Office Administration Work;
• Be proficient in MS Word, Excel and PowerPoint
• Excellent verbal and written communication skills;

Job Specification

• Receive and respond to all incoming calls for the department and maintain detailed records of all the issues, especially those not addressed satisfactorily;
• Attend to all incoming clients and refer them on who should assist;
• Prepare general correspondence i.e memos requesting for cheques and follow-up with finance for payment
• Collect all incoming mail from the mailroom and distribute for further action;
• Organize departmental meetings and ensure minutes of the meeting are sent to the departmental members on time;
• Maintain the Head of Department’s diary and book appointments as well as travel arrangements for the HOD;
• Manage departmental stationery re-order levels and request for departmental equipment’s when need arises including branches (Brochures);
• Maintain Departmental cleanliness and tidiness;
• Assist in compiling monthly/quarterly report
• Assist in compiling and maintaining departmental leave days;
• Ensure all machinery are operational i.e. printers, extensions
• Maintain departmental files so that information is easily accessed;
• Perform other duties as instructed by Management;

Competencies

• Excellent communication skills;
• Reliable and Dependable;
• Honesty;
• Great Interpersonal Skills;
• Speed and Accuracy;
• Customer Focused;

How to Apply

If you are qualified and up to the challenge visit www.altimaafrica.com/careers.php and apply online by 5pm 31st March 2014

Please note that only qualified candidates will be contacted

Our client is an Equal Opportunity Employer

Categories: ADMINISTRATION, ASSISTANT, RECEPTIONIST