Administrative Officer (Jobs in Kenya, August 2014)

Title: Administrative Officer

Reporting to: Senior Associate Operations

Working with :All Evidence action staff and Dispenser for Safe Water Staff Members

Duty Station: Nairobi

Duration: Temporary

Starting Date: Immediately

ORGANIZATIONAL CONTEXT:

Evidence Action is a new organization created to scale proven interventions to improve the lives of the poor in Africa and Asia. We believe

there is a gap between what research shows is effective in development and what happens in practice, and only tackle cost-effective

interventions whose efficacy is backed by substantial rigorous evidence. We identify innovative, appropriate financing mechanisms and build

best practice operational models. We voraciously self-evaluate, learn, and improve our models for scaling with a commitment to transparency

on progress, impact, and value for money.

We are seeking a self-motivated, administrator to provide exceptional support to a busy team for a temporary, short term assignment in

Administration and office support.

The successful candidate will be highly motivated and organized, with some experience relevant to administrative and office support work.

ROLE SUMMARY

To assist with the day-to-day operations of the office environment, to ensure all aspects of administration are completed.

RESPONSIBILITIES

 Carry out general administration as accurately as required

 Identifying project needs and responding to them quickly.

 Using initiative at all times and taking new information relevant to the job summary.

 Provide administrative support to Evidence Action programs.

 Supporting the Finance and Administration team.

 Work with programs on a day to day basis.

 Coordination of transport, airport transfers.

 Process payments for vendors.

 Management of office reception ensuring security at the main door

 Answering calls and taking messages politely.

 To perform general administrative work and any other assigned tasks.

SKILLS

 Enthusiastic and performs all office tasks to the highest standard.

 Excellent customer service to staff and guests.

 Good writing and communication skills

 Ability to harmonize working relations in a multicultural environment

 Analytical skills and good judgment

 Ability to work independently and collaboratively as part of a team in a busy office

 Demonstrated attention to detail, including ability to follow procedures, meet deadlines and cooperate with team members.

 Demonstrate flexibility in order to meet various program needs.

 Basic knowledge in computer applications such as word processing, spreadsheets and google docs.

 Previous experience in a relevant field.

QUALIFICATIONS

- Higher diploma in any Social Science

- Bachelor’s Degree with 3 years’ relevant work experience

 Must have a flexible approach to working hours i.e.: Able to work reasonable additional hours in line with organization activities.

APPLICATION PROCESS

This is an opportunity for a dedicated and highly motivated individual.

Please submit your application to operations@evidenceaction.org , quoting the position “ADMINSTRATIVE OFFICER” in the email subject matter by 20TH July, 2014.

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IT Officer (Jobs in Kenya, August 2014)

Job Title:                   IT Officer

Department:             Administration

Location:                   Marsabit with frequent travels to other field sites

Reports To:               HR & Admin  Manager

Closing Date:           1^st August 2014

MISSION STATEMENT

Motivated by Christ's love, this position plays a role in promoting the holistic ministry of Food for the Hungry through the framework of the organization’s vision, mission and values.  Food for the Hungry seeks to walk with churches leaders and families in overcoming all forms of human poverty by living in healthy relationship with God and His creation.

SUMMARY

As a member of Food for the Hungry’s Information Technology (FH IT) team, the IT Officer will be responsible in supporting the staff of FH Kenya, as well as assisting daily operations of the IT infrastructure including but not limited to software installation and upgrades, system builds, creating and maintaining organizational databases for assigned project sites; managing all ICT equipment and electronic communication devices, facilitating repairs and maintenance of ICT equipment, preparing periodic ICT reports and organizing ICT related trainings, as well as providing general end user and desktop support which are critical to the operations of FH Kenya.

REPORTING STRUCTURE

This position will report to the Human Resources / Administration Manager. There will be dotted line technical reporting to the Global IT Administrator, Africa region.

FUNCTION AND ESSENTIAL RESPONSIBILITIES:

Key Result Area #1 - Infrastructure Maintenance and Support (60%)

l  Provide IT management support for all FH staff including hardware, software, network, connectivity issues, support tools, and other systems

l  Provide maintenance and security of all network systems, servers, computers, and all other ICT related equipment

l  Provide day-to-day guidance and management on technical activities for other IT associates office and field sites

l  Work in close collaboration with the Global IT office to maintain a secure network, identify and recommend any change in IT that might be required to improve organization performance

l  Test systems and applications including installations and repairs of operating systems (Win XP/Vista/7/8, Ubuntu Linux), Office suite packages (MS Office/OpenOffice/LibreOffice), network monitoring and other software applications

l  Maintain and regularly update thorough documentation relating to the network configuration and its administration, update/register inventory of all computer equipment including software used in all sites

l  Provide quick response to users' requests for help, diagnose problem, provide resolution to staff using email, phone, remote access software or in-person when available

l  Provide users with information on how to avoid the same issue in the future and how to troubleshoot issues for themselves

l  Ensure that users' systems are ready and able to accomplish the goals of the user, including connecting to all centrally provided tools and services

l  Manage and implement a data backup system with standard procedures and ensure all precautions are taken concerning sensitive information

l  Maintain updates of antivirus software on all computers for protection and follows the standard maintenance check list for periodic checks of machines

l  Produce reports of work and activities to be reviewed by supervisor

Key Result Area #2 - Suggest and document best practices for technology users (15%)

●     Listen to understand users' ministry goals and technical needs

●     Suggest more effective ways for users to accomplish their ministry goals by utilizing technology

●     Document and update technology policies, procedures and "How-To" guides

Key Result Area #3 - Communicate to increase end-user awareness and ability to use technology tools and resources (25%)

●     Ensure that all users have up to date information about how to utilize their technology most effectively

●     Monitors proper implementation of FH Kenya’s ICT Policy

●     Organize and train staff on computer care, usage and new technologies

●     Proactively engage with end-users, asking if they need help

●     Assist and equip end users in finding appropriate training resources 

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

●     Has a vibrant personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous Christ-like attitude in dealing with people within and outside of Food for the Hungry

●     Must be able to work in a cross cultural environment

●     Strength and discipline to refuse requests and temptations to cheat, abuse the policies of FH, FH equipment and/or government regulations.

●     Strong analytical ability to resolve complex technical issues in addition to effective communication and customer care skills

●     Must be goal-oriented and proactive with a relentless focus on results

●     Must have demonstrated ability to quickly and independently get tasks done on short deadlines with attention to details and quality

●     Ability to reason logically and make decisions in difficult situations.

●     Ability to define problems, collect data, establish facts, and draw valid conclusions

●     Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

●     Ability to sit at a computer for 8 hours a day doing repetitive motions on a keyboard

●     Ability to travel to the field with sometimes limited resources and housing

●     Must be flexible in work schedule and willing to be availabe sometimes at non standard hours

EDUCATION and/or EXPERIENCE

Hold a university degree (or equivalent) in Computer Science, Information Technology or a related technology degree is preferred; or four years experience with extensive knowledge in networking, system administration, computer maintenance and user support or directly related training; or a combination of education and experience. 

             

TECHNOLOGICAL SKILLS

l  Strong working knowledge in installation, repairs and maintenance of operating systems (MS Windows XP/Vista/7/8) and Office application suites (MS Office 2003/2007/2010)

l  Experience or expertise in Ubuntu Linux, Mac OS X, LibreOffice, Openoffice is an advantage

l  LAN administration experience, system administration, including maintenance and installation of all network equipment including switches, routers, gateways, firewalls

l  Cisco CCNA/CCNP, MCSE or other certifications/trainings in Information Technology, Trainings on advanced/specialized computer applications are advantages

l  Experience in other desktop, web based software and tools, email systems, open source, customized applications are all advantages

Interested and qualified candidates should send their applications, details of current salary, updated CV with three referees  and day telephone contacts, not later than 1^st August 2014 to: Human Resources Manager, P.O Box 14978 - 00800 Nairobi or email address hr_fhkenya@fh.org.

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M & E Officer (Jobs in Kenya, August 2014)

Job Title: M & E Officer 

Department: Administration

Location: Marsabit

Reports To: M & E Manager

Closing date: 1^st August, 2014

MISSION STATEMENT

Motivated by Christ's love, this position plays a key role in promoting the wholistic ministry of Food for the Hungry (FH) through the framework of the organization’s vision, “God called and we responded until physical and spiritual hungers ended worldwide.” In order to accomplish this vision, FH’s mission is to “walk with churches leaders and families in overcoming all forms of human poverty by living in healthy relationship with God and His creation.”

PURPOSE OF THE JOB

To support programs in FH Kenya through the development, implementation and monitoring of a sound M&E frame work.

ESSENTIAL TASKS AND RESPONSIBILITIES

Key result # 1 – Monitoring and evaluation needs assessment 

1. Determine information needs of project management, implementing partners and primary stakeholders, and funding agencies.

2. Identify and design performance questions, key indicators and targets for each project component. 

3. Review the relevance of existing social and economic data for the project area. 

4. Create the TOR, designing and costing out a baseline survey and a needs assessment survey (as appropriate); 

5. Review existing M&E and management information systems of each project and identify needs for support. 

Key result # 2 - Data management and reporting

1. Collect, compile and analyze data and reports and create consolidated progress reports.

2. Support establishment of data collection systems within programs when requested/review existing data collection tools on regular basis. 

3. Review monitoring reports and assess interim impacts and causes of potential bottlenecks in implementation.

4. Support teams review and reflect on project implementation processes to enhance learning and replication of best practices 

5. Support staffs to comply with set M&E systems and ensure timely update of M&E software.

Key result # 3: M&E information sharing

1. Guide and supervise organizations/individuals that are sub-contracted to implement special surveys or studies required for evaluating project effects and impacts.

2. Provide training on M&E and facilitate M&E design and implementation processes with implementing partners and primary stakeholders.

3. Provide support to implement the M&E plan, revise and update performance questions, indicators, methods, formats and analytical processes.

4. Verify performance information provided by program teams to ensure accuracy

5. Enhance community M&E mechanisms/structures through participatory processes

6. Follow up on project quality implementation through regular project field visits 

Key result # 4: Capacity strengthening of communities and staff on M&E

1. Strengthen the capacity of project implementing staff on M&E.

2. Assess the capacity of communities in implementation of M&E activities

3. Strengthen the capacity of local implementing committees and partners on Participatory Monitoring and evaluation.

QUALIFICATIONS

• A strong Christian committed to serving the poor. 

• Experience in community participatory methodologies such as PRA, PUA, Rapid Appraisals, Barrier analysis Gender analysis etc.

• Strong facilitation skills 

• Strong analytical and report writing skills

• Good understanding of project planning, implementation, Monitoring and Evaluation processes.

• Good contextual knowledge of local issues, community priorities, organizational relationships, social and cultural constraints and realities, and environmental condition. 

• knowledge of statistical computer packages e.g. SPSS, EPI-INFO etc.

• Knowledge on GIS is an added advantage and excellent written, verbal and presentation communication skills. 

• Proficient in MS Office Suite and highly organized and able to multitask. 

EDUCATION AND EXPERIENCE 

Bachelor’s degree – in Social Science, Statistics, project management, community development or a related field, and at least three years’ experience in an NGO set up

Interested and qualified candidates should send their applications, details of current salary, updated CV with three referees and day telephone contacts, not later than 1st August 2014 to: Human Resources Manager, P.O Box 14978 - 00800 Nairobi or email address hr_fhkenya@fh.org.

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Sales Representative (Kenyan Jobs, Jobs in Kenya June 2014)

Title: Sales Representative

Location: Nairobi.
Industry: Manufacturing.

Our client, an International Manufacturing firm, is looking for a sales representative with good sales and marketing skills and who has worked in the bed and mattresses industry.

Key duties and Responsibilities

• Adjust content of sales presentations by studying the type of sales outlet or trade factors
• Focus sales efforts by studying existing and potential volume of dealers
• Submits orders by referring to price lists and product literature
• Keep management informed by submitting activity and results reports, such as daily call reports, weekly work plans, and monthly annual territory analysis
• Contribute to team effort by accomplishing related results as needed
• Services existing accounts, obtains orders and establishes new accounts by planning and organizing daily work schedule to call on existing or potential sales outlets and other trade factors

Qualifications

• Have an experience in selling goods with a long sales cycle
• Good presentation skills and ability to through and maintain customer relationships is important
• Candidates must be from bed and mattresses industry
• Diploma or degree in sales and marketing
• Relevant working experience of 2 years

To apply, send your CV and cover letter only to cvs@flexi-personnel.com before 28th June, 2014. Clearly indicate the position applied for and the minimum salary expectation on the subject line.’

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Customer Care Manager (Kenyan Jobs, Jobs in Kenya June 2014)

Title: Customer Care Manager

Industry: Manufacturing

Location: Nairobi

Our client, an International Manufacturing firm, is looking for a Customer Service Manager with firm leadership skills and abilities to supervise a small team of employees.

This being a supervisory position the candidate will be required to;

• Providing leadership and support to his team
• Innovating customer experience at a high level
• Training staff to deliver a high standard of customer service
• Provide administrative and operational assistance to ensure smooth product delivery to customers
• Develop standard procedures and policies to better serve customers
• Perform business market analysis to determine customer needs and new opportunities
• Implement strategic plans to improve customer service and company’s revenue
• Evaluate customer support results and prepare action plan for improvements
• Create and run reports as necessary to discover or track customer ordering trends, manufacturing lead times, testing timetables e.t.c

Skills and Qualifications

Should support high IT skills

Degree in Business Management

Must have used an ERP to manage customer care activities

Should have at least 5 years experience in customer care supervisory position.

Have firm leadership skills and abilities

An extra customer care course is an added advantage

To apply, send CV only to cvs@flexi-personnel.com by 28th June 2014. Kindly indicate the position applied for and minimum salary expectation on the subject line.

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Industrial Sales Manager (Kenyan Jobs, Jobs in Kenya June 2014)

Title: Industrial Sales Manager

Location: Nairobi

Industry: Manufacturing

Our client, an International Manufacturing firm, is looking for an Industrial Sales Manager with firm leadership skills and abilities and knowledge in the paint industry.

Key duties and Responsibilities

• Supervise all industrial sales
• Analyze all requirements of individual market areas and recommend strategies to increase revenue and profitability
• Analyze all market trends and ensure optimal level of customer satisfaction
• Develop an implement various sales programs to facilitate sales and assist to retain customers to organization
• Execute various market strategies to reach all budget objectives and provide support to all teams and ensure compliance to all customer standards
• Analyze all information and ensure confidentiality for same and ensure compliance to all management activities.
• Prepare reports for all competitor sales activities and maintain knowledge of all state and federal regulations.

Skills and Qualification Required

• A Degree or Diploma in sales & marketing, or business related course.
• Excellent communication and Interpersonal skills.
• Must have worked in the paint industry
• Must have sold paint products.
• 5 years work experience.
• Proactive, motivated and aggressive personality

To apply, send your CV and cover letter only to cvs@flexi-personnel.com before 28th June, 2014.

Clearly indicate the position applied for and the minimum salary expectation on the subject line.

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Security Supervisors (4 POSITIONS) (Kenyan Jobs, Jobs in Kenya June 2014)

Title: Security Supervisors (4 POSITIONS)

Kenya Fluorspar Company, based in the Kerio Valley, is a progressive and well established private corporate entity involved in Mining. The Company invites applications from qualified persons for the position of:-

Duties/tasks/Responsibilities:

• Reporting to the Human Resource Manager
• Reporting any violation of security regulations by staff.
• Investigating accidents / Incidents.
• General Supervision of Company security guards in line with company policies
• Identifying any potential risks / dangers and recommending corrective measures
• Maintaining records and preparing reports on daily, weekly and monthly security activities.
• Must be between 30 – 40 years of age
• Proven track record of good performance and with a minimum of form 4 C+ qualification
• Must have undergone some security training
• Those who have previously worked and honourably discharged from Kenya Police( Regular) will have an added advantage
• Must be able to drive, Possess a valid driving license and certificate of good conduct

All applications with detailed CVs and copies of certificates must reach the undersigned on or before 24th June, 2014 through e-mail: security@kenyafluorspar.co.ke.

Ensure you use “Security Supervisor” on the subject line of the email.

Managing Director

Kenya Fluorspar Company,

Private Bag

Eldoret

KENYA FLUORSPAR COMPANY LTD

KIMWARER, KERIO VALLEY

P O PRIVATE BAG, ELDORET

Mobile: 0722208571/0722208569

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Management Trainees (Kenyan Jobs, Jobs in Kenya June 2014)

Title: Management Trainees

An organisation with service delivery points spread across the country, is seeking to enhance capacity of its human resource, to achieve it’s obligations of service delivery to all Kenyans.

The organisation seeks to recruit experienced and energetic Kenyans to serve in a highly challenging environment with targets and deadlines in its field of operations.

1. Officers - Field Operations

Key Responsibilities

·                     Visiting clients premises to ensure adherence with the relevant laws

·                     Required Qualifications

·                     A Bachelors Degree in Business Administration/ Social Sciences or its equivalent from a recognised institution

·                     A Postgraduate Diploma/Diploma in Management or its equivalent will be an added advantage

·                     A minimum of three (3) years in a similar organisation

Competencies

·                     Attentive to details and well developed problem solving skills

·                     Proactive with the ability to work under pressure and to meet deadlines

·                     Good interpersonal and communication skills

2. Management Trainees

The trainees will join a diverse team of professionals in delivering high quality service to customers.

Initially, successful candidates will undergo a six (6) months intensive training in all departments in the organisation.

This involves inter-departmental rotation in order to develop familiarity with the organisation and its functions.

At the end of this period, the Trainees will be evaluated for permanent employment within the organisation.

Required Qualifications

·                     Have attained a first degree from a recognized university

·                     Must be aged 28 years or below

·                     General IT Skills with good working knowledge of MS Office Suite and ability to use the internet will be an added advantage

Competencies

·                     Intellectually curious and a self-starter

·                     Excellent interpersonal and communication skills

·                     Team player and leadership qualities

If you consider yourself qualified for the post, forward your handwritten application, copies of academic, professional/testimonial and detailed Curriculum Vitae with day time telephone contact, e-mail address and copies of certificates to reach the Advertiser by 24 June 2014.

Please indicate clearly on the envelope the position you are applying for.

DN.A/ 1676

P. Box 49010 - 00100

GPO Nairobi

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