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Title: Administrative Officer
Reporting to: Senior Associate Operations
Working with :All Evidence action staff and Dispenser for Safe Water Staff Members
Duty Station: Nairobi
Duration: Temporary
Starting Date: Immediately
ORGANIZATIONAL CONTEXT:
Evidence Action is a new organization created to scale proven interventions to improve the lives of the poor in Africa and Asia. We believe
there is a gap between what research shows is effective in development and what happens in practice, and only tackle cost-effective
interventions whose efficacy is backed by substantial rigorous evidence. We identify innovative, appropriate financing mechanisms and build
best practice operational models. We voraciously self-evaluate, learn, and improve our models for scaling with a commitment to transparency
on progress, impact, and value for money.
We are seeking a self-motivated, administrator to provide exceptional support to a busy team for a temporary, short term assignment in
Administration and office support.
The successful candidate will be highly motivated and organized, with some experience relevant to administrative and office support work.
ROLE SUMMARY
To assist with the day-to-day operations of the office environment, to ensure all aspects of administration are completed.
RESPONSIBILITIES
Carry out general administration as accurately as required
Identifying project needs and responding to them quickly.
Using initiative at all times and taking new information relevant to the job summary.
Provide administrative support to Evidence Action programs.
Supporting the Finance and Administration team.
Work with programs on a day to day basis.
Coordination of transport, airport transfers.
Process payments for vendors.
Management of office reception ensuring security at the main door
Answering calls and taking messages politely.
To perform general administrative work and any other assigned tasks.
SKILLS
Enthusiastic and performs all office tasks to the highest standard.
Excellent customer service to staff and guests.
Good writing and communication skills
Ability to harmonize working relations in a multicultural environment
Analytical skills and good judgment
Ability to work independently and collaboratively as part of a team in a busy office
Demonstrated attention to detail, including ability to follow procedures, meet deadlines and cooperate with team members.
Demonstrate flexibility in order to meet various program needs.
Basic knowledge in computer applications such as word processing, spreadsheets and google docs.
Previous experience in a relevant field.
QUALIFICATIONS
- Higher diploma in any Social Science
- Bachelor’s Degree with 3 years’ relevant work experience
Must have a flexible approach to working hours i.e.: Able to work reasonable additional hours in line with organization activities.
APPLICATION PROCESS
This is an opportunity for a dedicated and highly motivated individual.
Please submit your application to operations@evidenceaction.org , quoting the position “ADMINSTRATIVE OFFICER” in the email subject matter by 20TH July, 2014.
