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Monday, 21 July 2014

Administrative Assistant (Jobs in Kenya, August 2014)

Position Title: Administrative Assistant 

Position Number : TTRKENYA 0020 

Publishing Date: June 2014 

Reports To: Business Development Executive 


INTRODUCTION 
Top Talent Resources Ghana Limited is a leading Human Resource service company with rich experience in providing 
quality Human Resources Services to businesses and institutions across Africa. Our key objective is to transform 
businesses to be more productive and profitable, giving them right persons for work and helping businesses manage 
their Human Capital efficiently. Our services include recruitment, executive search, outsourcing and training. 
We provide quality consulting services in Human Resource and Labour issues. 
Our Mission is to be the most trusted and valued consultants, providing quality Human Resources, services that 
contribute to achievement of corporate goals, growth, and profitability. We offer services that will ensure that gains 
are sustained. Our Values: Four shared core values underpin and dominate our operations namely: Relationship, 
People, Community and Innovation. 

 ROLES: 
 Sort and distribute incoming mail to areas and staff within the organisation and dispatch outgoing mail 
 Write business letters, reports or office memoranda using word processing programmes 
 Answer telephone enquiries from customers, attend to visitors and assist other staff in the organisation with their enquiries 
 Operate a range of office machines such as photocopiers, computers and faxes 
 File papers and documents 
 Undertake other duties such as banking, or payroll functions. 
 Provide general administrative and clerical support including mailing, scanning, faxing and copying to management 
 Maintain electronic and hard copy filing system 
 Open, sort and distribute incoming correspondence 
 Perform data entry and scan documents 
 Assist in resolving any administrative problems 
 Run company’s errands to post office and office supply store 
 Answer calls from customers regarding their inquiries 
 Prepare and modify documents including correspondence, reports, drafts, memos and emails 
 Schedule and coordinate meetings, appointments and travel arrangements for managers  Maintain office supplies for department
 Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. 
 Prepares and maintains database of clients 
 Register job applicants onto database 
 Assist in filling vacant positions 

ESSENTIAL SKILLS, KNOWLEDGE AND COMPETENCE 
 Must have office and client management experience 
 Working experience with a human resources consultancy firm/competitor. 
 Good oral and written communication; communicate ideas, thoughts and issues clearly. Exceptional writing and 
public speaking skills 
 Ability to network and make valuable contacts 
 Attention to details 
 Ability to apply tact and diplomacy 
 Excellent organisational skills, ability to multi task and manage time effectively 
 Ability to work in a pressurised work environment 
 Proficiency in MS Word, MS Excel and MS Outlook a must 
 Knowledge of operating standard office equipment 

EDUCATION AND EXPERIENCE: 
 Bachelor's degree in Business Administration, Business, Sales and Marketing or related field. 
 Knowledge and understanding of the issues and processes involved in the delivery training, recruitment and outsourcing services 
 Track record of meeting set performance targets 
 Experience with payroll administration 
 1-3 years of successful application of management experience 

INTERACTS WITH: 
Clients of Top Talent Resources


Application details:
Human Resources Manager
Top Talent Resources Ghana
Email: jobs@toptalentgh.com

Deadline: 31st July 2014