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Title: Financial Manager (1 Position)
In Kenya, SI is implementing a WASH and Food Security/LVH program in Marsabit and Mandera Counties (pastoral north of Kenya), and a Food Security program in the Nairobi slums (currently suspended sue to funding constraints).
The Kenya program strategy is DRR orientated, while maintaining a significant emergency response component.
SI has been implementing projects in Sothern Somalia since 2007. SI’s program in Somalia focuses on resilience and emergency response in the sectors of WASH and Food Security/Livelihoods.
The resilience program includes rehabilitation and construction of water points, agricultural training and inputs (drought resistant seeds etc.), rehabilitation of infrastructure, training/inputs for livestockhealth, food/cash for work and various livelihoods interventions.
Position Objective
- The Financial Manager supports the Administrative Coordinator in processing accounting and financial transactions.
- He/She is in charge to implement and to monitor in close collaboration with the Administrative Coordinator, administrative and Financial procedures on the different bases.
- He/She manages the cash processes (cash transfer, donor payment etc) at the mission level under the supervision of the Administrative Coordinator.
- He/She takes on the functions of the Administrative Coordinator in case of absence.
Line manager: Administrative Coordinator
Duration: 6 months(with possibility of extension)
Start date: 1st February 2014
Key responsibilities
List of primary activities:
Financial and budgetary management:
- Elaborate and import budget parameters in SAGA after validation of the Desk Financial Officer
- Check the monthly projects budget follow ups according to Solidarités format
- Prepare the monthly global budget follow up document
- Prepare the financial reporting requested by authorities (government, ministries…) to be validated by the Administrative Coordinator and/or the HoM before submission
- Supervise the monthly closing, review and integration of the accounting for his/her mission
- Supervise the Verification of the accounting files before they are sent to HQ
- Prepare for and support audits or possible inspections
Accounting management:
- Control of the enforcement of cash payments rules and of good registration of the transactions in Saga
- Send the monthly accountancy package to the Headquarter after validation with the Administrative coordinator and direct manage the monthly integration at Headquarter level with the Desk Financial Officer and his/her assistant
- Centralise the bases accountancy in Saga software
- Supervise the check of the bases accountancy (descriptions, accounting codes, financial lines, lettering, monthly exchange rate),
- Supervise the physical check of the invoices and cash inventories in each Balzac,
- Management of the mission bank Balzacs
- Send Saga after integration to the different bases
- Supervise the control of the vouchers and other back up documents to be sent to Headquarter on a 6 months basis
- Lead the semi-annual and annual accountancy closure with his administrative team and under the supervision of the Administrative coordinator and/or the Desk Financial officer(accrual expenses, balance of holidays, situation of the debts, assets purchases, donation in kind, etc)
Cash Management:
- Centralize the monthly cash forecast of each base and prepare the consolidate document under the supervision of the administrative coordinator
- Proceed and follow the cash transfer done from the Headquarter in Paris
- Manage the cash-flow at mission level and ensure that banks and cash boxes are well supplied for each base
- Monitor the security of funds and propose improvement of the internal cash transfer process at mission level to the Administrative Coordinator
- Follow the donor instalment at the field level (if any)
Administrative follow up
- Monitor the implementation of the administrative, financial rules and procedures,
- Monitor the respect of the administrative calendar by him and the administrative team.
- Follow up the lease agreement
- Ensure completion of paper and digital filing, as well as securing administrative documents on all bases
- Supervise the back up of all files at coordination level on a regular basis and ensure the filling of these documents
Legal follow up
- Follow the evolution of the national laws and policies
- Prepare and control the tax payment (income taxes, VAT…)
Team management
- Training of the base administrators
- Do regular field visits on the different bases
Reporting/Communication
- Help the Administrative Coordinator with creating operations proposals and drawing up financial reports
- Establish and maintain relationships with the administrative authorities at the national level
- Maintain relationships with other NGO & INGO, authorities and other partners on request
- On request, participate in meetings (donor, authorities, NGO forum…) and workshops relating to his/her field of activity and write up minutes to the Administrative Coordinator.
Qualifications and experience required:
Qualification:
- Minimum “O” level with a Business/Bachelors of Commerce degree or equivalent with a strong financial background
- Workshop training on financial procedures and reporting to donors such us the EC and UN will be a strong advantage
- Member of ICPAK professional body a must
Experience:
- 3 years minimum experience in similar capacity with INGOs
- Experience in development and implementation of administrative and financial procedures
- Experience in financial budgetary reporting to international donors such as EC, UN and French donors
- Experience in managing and assisting in coordination of teams in a cross cultural environment
- Experience in financial team planning, management and control.
Person Specification:
Skills and competences
- Financial budgetary control and management
- Strong arithmetic accuracy and analytical skills
- High professional integrity
- Hard working under pressure
- Leadership and management skills
- Problem solving skills
- Innovative skills for the development of administrative and financial procedures
- English and Kiswahili oral and written, French is an added advantage
- Excellent Computer skills (Word, Excel, Outlook and SAGA).
Personality traits
- Good stress resistance
- Keen attention to details
- Rigorous and autonomous
- Calm and diplomatic
- Strong working capacity
- Sense of initiative and autonomy
- Ability to work and manage in a multicultural team
How to apply:
Send a cover letter and CV with 3 referees to the following email address: jobapplication@solidarites-kenya-som.org
Please indicate the job title and location in the email subject line. Deadline for applications: 6th January 2014. Please note that only shortlisted applicants will be contacted for interview. Solidarités International is an equal opportunity employer
