Assistant Committee Clerk (1 Post), Assistant Secretary (1 Post)

University of Nairobi

 

Applications are invited for the following positions:-

 

Assistant Committee Clerk 

Grade AB

1 Post

Administration Division

AD/2/42/15

(R&T)

Applicants should be holders of at least a KCSE C or equivalent with credits in English and Mathematics or equivalent, Certificate in Records Keeping or Office Management, KATC final or ACNC or its equivalent and at least three (3) years of service as Records Clerk Grade IV. 

Applicants with a Diploma in Archives & records Management will have an added advantage.

 

Assistant Secretary 

Grade A

Centre for Translation & Interpretation

1 Post

AD/2/43/15

(CHSS)

Applicants should be holders of a KCSE Grade C or KCE Div. III or its equivalent qualification with a Credit in English language. 

In addition they must have passed the following subjects offered by the Kenya National Examinations Council or equivalent examining body:-

• Business English II
• Commerce II
• Secretarial Duties II
• Office Management III
• Shorthand 80 wpm or Audio Typing III
• Typewriting 50 wpm

They must be computer literate.

Please note that the appointment is on a one year contract term renewable on mutual agreement.

Note:

 

1. Applicants for academic posts (AC) should forward ten (10) copies of their application letters accompanied by similar number of certified copies of certificates and C.Vs giving details of their qualifications, experience, research activities and publications they appear in.

Applicants for non-academic posts (AD) should submit seven (7) of the above supporting documents and applications letter.

2. In both cases, applications and related documents should be forwarded through the applicants’ heads of departments and applicants should state their current designations and salaries and other benefits attached to those designations. 

They should quote post reference codes as shown for each posts in the advertisement.

3. Applications should be addressed as per the codes below:-

 

Codes

 

R&T: The Deputy Registrar, Recruitment & Training Section, P.O Box 30197-00100 Nairobi

 

CHSS: The Principal, College of Humanities & Social Sciences, P.O Box 30197-00100, Nairobi.

 

Please note that the University of Nairobi is an equal opportunity employer. 

Only shortlisted applicants will be contacted.

Closing Date: Friday, March 6, 2015.

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Administrative Assistant- Yniversity of Nairobi (Jobs in Kenya, March 2015)

University of Nairobi

 

Applications are invited for the following positions:-

 

Administrative Assistant 

Grade CD

Academic Registrar’s Office

1 Post

AD/2/41/15

(R&T)

 

Applicants should be holders of a Bachelor’s (at least lower 2nd class Hons.) degree from a recognized university. 

They must be Computer literate. Applicants with at least four years’ administrative experience in handling admission issues, deferment of students, re- admission of students and thorough knowledge of handling public address systems in an institution of higher learning will have a definite advantage.

The successful candidate will be expected to service university committees among other duties.

Please note that the appointment is on a three year contract term renewable on mutual agreement.

Note:

 

1. Applicants for academic posts (AC) should forward ten (10) copies of their application letters accompanied by similar number of certified copies of certificates and C.Vs giving details of their qualifications, experience, research activities and publications they appear in.

Applicants for non-academic posts (AD) should submit seven (7) of the above supporting documents and applications letter.

2. In both cases, applications and related documents should be forwarded through the applicants’ heads of departments and applicants should state their current designations and salaries and other benefits attached to those designations. 

They should quote post reference codes as shown for each posts in the advertisement.

3. Applications should be addressed as per the codes below:-

 

Codes

 

R&T: The Deputy Registrar, Recruitment & Training Section, P.O Box 30197-00100 Nairobi

 

Please note that the University of Nairobi is an equal opportunity employer. 

Only shortlisted applicants will be contacted. Closing Date: Friday, March 6, 2015.

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Administrative Assistant - Front Office (Jobs in Kenya, March 2015)

Title: Administrative Assistant - Front Office

ICAP of Columbia University is working in partnership with the Ministry of Health, Kenya to strengthen HIV Care and Treatment services at County, Sub County and Level 1 health facilities. 

This program is part of a US Government initiative against HIV in Kenya that receives funding from PEPFAR through the Centers for Disease Control and Prevention (CDC). 

Applications are invited for the following position:

 

Position: Administrative Assistant - Front Office

 

Location: Kisumu

 

Overall Function: Reporting to the Office Administrator, the Administrative Assistant- Front Office will be the entry point of ICAP in Kisumu office responsible for coordinating all in-coming and out-going communication/records with key attention to both internal and external customers.

Key Responsibilities

• Deal with all in-coming and outgoing telephone calls and mails and ensure the same are delivered to respective employees
• Work in collaboration with the Staff members to develop a database for ICAP Kenya project clients in Nyanza
• Market the culture of ICAP Kenya to the public by communicating well about ICAP Kenya; the business objectives, vision, Mission and Core Values.
• Assist in the provision of secretarial services& transfer of telephone calls
• Order and log courier and taxi services & handling hotel bookings
• Help the Office Administrator to coordinate with all staff to ensure timely submission of monthly reports & Time Sheets

Requirements:

• Diploma in Business Administration/Human Resources Management/ Public Relations/ Marketing
• Basic degree in relevant field will be an added advantage
• Proficiency in MS Office is mandatory
• Effective communication skills both oral & written
• Good inter-personal & team playing skills are key.

All applications including a current CV, telephone number and 3 professional referees (preferably current/previous supervisors with their Telephone numbers and Email addresses) should be sent to the HR and Administration Manager, ICAP icap.vacancies@gmail.com on or before 4th March 2015.

 

Only shortlisted candidates will be contacted. ICAP is an equal opportunity employer

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Support Staff (1 Position) and Rider (1 Position) (Jobs in Kenya, March 2015)

Title: Support Staff (1 Position) and Rider (1 Position)

Support Staff 

1 Position

Ref: VA/6/2/2015
 

Major Duties and Responsibilities

• General cleaning.
• Messengerial duties
• Other routine work as may be assigned
• Technical duties as may be assigned

Key Qualifications

• Kenya Certificate of Secondary Education (KCSE) grade C- (minus) or its recognized equivalent.

Rider

1 Position

Ref: VA/7/2/2015
 

Major Duties and Responsibilities

• Drive the assigned motor cycle ensuring the safety of parcels, motor cycle and other road users for the transport of authorized parcels.
• Responsible for the day to day maintenance of the assigned motor cycle.
• Responsible for the cleanliness of the motor cycle including arraigning it for repair using the prevailing procedure
• Log official trips as per government procedure and policies including mileage, consumption, route etc.
• Ensure motor cycle documents are current including display of insurance cover at all times observe traffic rules and regulations
• Report accidents or incidents immediately to the supervisor and ensure that steps required by rules and regulations are taken in case of involvement in accident.

Key Qualifications

• Passed suitability Rider test Grade test III
• Basic knowledge in minor motor cycle repairs and maintenance
• Capable of defensive riding
• Defensive Rider’s license from the Automobile Association of Kenya or a recognized institution will be an added advantage.
• Have First aid certificate from St. Johns Ambulance or Kenya Highway and Building Technology

How to Apply

Interested and qualified individuals should forward CVs, copies of academic and professional certificates and national identity card to:

D/NA 1776, 

P. O. Box 49010 - 00100 GPO 

Nairobi;
 

Only shortlisted candidates will be contacted.
 

Potential candidates from marginalized communities and persons with disabilities are encouraged to apply.

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Graduate Teacher (Jobs in Kenya, March 2015)

Title: Graduate Teacher
 

Industry: Primary School
 

Location: Athi River
 

Our Client a fast growing Christian Oriented Private Primary School in Athi River area is seeking to recruit Graduate Mathematics and Kiswahili teacher who will assist in the running of the day to day activities of the institution. 

The ideal candidate must be mature and with a heart for mission and a personal Christian faith and active spiritual life which is sustaining and fresh.

The successful candidate would ideally have:

• Broad, solid foundations or knowledge of teaching upper primary school.
• Leadership experience.
• Experience and understanding of the Kenyan National Curriculum.
• An emotional intelligence which allows him/her to appreciate people of many ages and cultures, and to enjoy working with them.
• The insight to immediately grasp and relate to the particular culture, educational principles and true purpose of the School.
• An energy, imagination and vision for how this Christian school should develop and the ability to convey this to a team of colleagues and other stakeholders in the school community.

Qualification and Experience

• Bachelor of Education (Early Childhood Education) from a recognized institution.
• Should be able to teach both Maths and Kiswahili in upper primary.
• Strong administration and organizational skills.
• The ability to work as part of a team.
• Strong verbal and written communication skills.
• Ability to work in a highly confidential environment.
• Ability to work effectively under pressure.
• The resilience and sense of humor needed to deal with complex issues of types which are beyond any one person’s strengths.

To apply, send your CV ONLY to applications@flexi -personnel.com before Friday 6th March 2015.  Clearly indicate the position applied for and the minimum salary expectation on the subject line.

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Administrator (Jobs in Kenya, March 2015)

Reporting to: Retail store manager

 

Job Description

• Consistently creates a welcoming environment for the customer by greeting and assisting; as well as quickly responding to customer inquiries and needs
• maintaining awareness of market trends in the industry and monitoring what local competitors are doing
• Receiving inventory from supplier
• Handling cash - making change
• Determining customers’ needs
• Having a keen awareness of product knowledge
• Having knowledge of in store merchandising
• Keeping the store tidy and clean, including counters and seating areas
• monitoring and updating the stores online platform
• Other duties as assigned by manager
• Dealing with sale of products as and when required

Qualifications:  

This position requires a person whom:

• Enjoys customer interaction
• Has strong verbal and communication skills
• Has a strong team spirit
• Has strong leadership skills
• Has strong organizational skills

If you are interested in this position send your cv to mercy@abin.co.ke

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Finance and Admin Intern

Main Focus: Finance and Administration

 

Areas of responsibilities:
 

Finance

• Overall management of office petty cash
• Preparing internal and external payments for staff and suppliers
• Preparing monthly balance sheet reconciliation with the guidance of Finance Officer
• Preparing monthly bank reconciliation-FS main bank account and project bank accounts
• Preparing payment vouchers & journal for all Forum Syd accounting transactions
• Assist in Quarterly financial reporting to donor on project outcome
• Monitoring and reporting on staff advances on a monthly basis
• Assist Finance Officer in carrying out audits-both Project & Institutional audits
• Daily posting of financial transactions is Forum Syd accounting system (Agresso)

Administration

• Assist in maintaining an updated fixed asset register for all office assets and the ones transferred to partners for project implementation
• Coordinate procurement of office goods and services in line with Forum syd procurement policy & procedures
• Coordinate issuance of air ticket and use of contracted taxi services by staff
• Ensure recovery mileage used by Forum Syd vehicles
• Other general admin duties in the office.

Duty Station: Nairobi-Kenya
 

How to Apply:
 

Kindly note this is a non-remunerated position, local position. Forum Syd will cover all costs related to the intern’s work assignments and other logistic costs within this role. 

The duration of the internship will be six (6) Months.

Send your application to: info.africa@forumsyd.org Email Subject Should Read- FINANCE INTERN

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Administrative Assistant (1 Position), Front Office Receptionist (1 Position), Office Assistant (2 Positions)

A State Corporation in the Agriculture Sector invites applications from qualified Kenyans for the following positions:

Administrative Assistant

1 Position

Ref: VA/2/2/2015
 

Major Duties and Responsibilities

• Provision of general administrative duties
• General office administration
• Registry operations

Key Qualifications

• Diploma in Human Resource Management or Business Administration or other relevant course from a recognized institution
• Computer literacy especially in Human Resource Management systems

Front Office Receptionist 

1 Position

Ref: VA/4/2/2015
 

Major Duties and Responsibilities

• Provide exceptional customer care services by attending to visitors/clients and directing them accordingly.
• Directing all enquires to the right office
• Ensure effective management of incoming/outgoing calls and maintaining a daily record of calls made
• Receiving any hand delivered mails and forwarding them to the right office

Key Qualifications

• KCSE certificate C plain or its KNEC accepted equivalent
• Professional certificate in secretarial studies or related field
• Training in telephone operations/reception or front office management in a recognized institution
• Fluency in both oral and written English and Kiswahili

Office Assistant 

2 Positions - Mombasa & Embu Office

Ref: VA/5/2/2015
 

Major Duties and Responsibilities

• Making appointments and reservations for the office
• Handling and filing confidential information or any other documents
• Receiving, sorting, registering and distributing incoming mails for the assigned office for action
• Handling office files and maintaining an effective filing system
• Maintaining high standards of cleanliness/hygiene and tidiness within the office
• Handling all typing duties as may be required
• Performing basic office administrative duties
• Attending to all incoming and outgoing calls in office deployed

Key Qualifications

• Diploma in Secretarial studies and trained in telephone operations/reception or front office management from a recognized institution.
• Fluency in both oral and written English and Kiswahili.

How to Apply

Interested and qualified individuals should forward CVs, copies of academic and professional certificates and national identity card to:

D/NA 1776, 

P. O. Box 49010 - 00100 GPO 

Nairobi;
 

Only shortlisted candidates will be contacted.
 

Potential candidates from marginalized communities and persons with disabilities are encouraged to apply.

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