Posts
DEPUTY
FIELD COORDINATOR, Ref. 1186
Médecins Sans
Frontières
Closing
date: 01 Aug 2013
General Purpose of the Job:
The
Deputy Field Coordinator is in charge of day-to-day project management and
follow-up, in support of the Field Coordinator. The position will be initially
focussed on Mogadishu, and may extend to other project areas.
The
Deputy Field Coordinator mainly provides support in the following areas:
programme management; context & security analysis; field visits;
representation and networking.
The
Deputy Field Coordinator is a Nairobi-based position, with regular field visits
inherent to the position (particularly in the current situation where field
visits are not possible for international staff). Due to the remote management
modus operandi, the Deputy Field Coordinator is a key position within the
mission and will integrate the senior capital coordination team.
Specific Responsibilities and
Tasks:
Project management
- In Collaboration with the Field Coordinator, ensure design, planning, implementation, monitoring & evaluation of the project activities in accordance with mission’s annual plan and MSF tools / policies / principles.
- Ensure up to date evaluation of the population’s needs from the humanitarian perspective, proposing changes in the objectives, planning or implementation strategy of the activities.
- Together with the Field Coordinator, is responsible of the management of day-to-day activities and supervision (different departments).
- Support the project-based FC Asst, in particular with regular field visits.
- In Collaboration with the Field Coordinator, prepare project proposals, project budget and other reports when needed.
- Ensure proper follow up and monitoring of possible alerts/emergencies in and outside our area of intervention.
Context & Security
Analysis
- Proactive context follow-up (humanitarian situation, political situation, conflict dynamics).
- Analyse context and provide timely feedback to the Field Coordinator; advise on possible impact (real or anticipated) for programmes and security based on contextual developments.
- Sparring with the Field Coordinator on Context & Security analysis.
- Support with periodical context briefings and briefings to team members (new and existing).
- Active networking and stakeholders analysis (i.e. composition of the different actors and administrations at local, regional and national levels).
- Assist the Mogadishu Field coordinator assistant establish constant contacts with actors and counterparts (NGOs and Local Authorities).
- Raise the project staff awareness towards needs for context analysis. Also raise awareness to all mission staff (national and international) on context & security awareness.
- Assist the FieldCo in the management and implementation of security issues and personnel.
- Participate in context and security report preparation, analyses the threats for the national and expat staff and the project.
- Participates in the updating of the project security guidelines in line with the general Security Policy and Security Management Manual.
- In collaboration with the Mogadishu Field Coordinator Assistant, create context and security related documents as requested by the Field Coordinator (Actors mapping/analysis, Who is who)
- Update on a monthly basis the contact list.
- Update on a monthly basis the actors mapping / Who Is Who
- Ensure that all MSF staff in the project are adhering to the project secu rity rules in place Networking, Representation and external Communications
- Represent MSF and ensures regular information about MSF and its operational principles and activities are understood by relevant actors
- Observe and defends ethical principles and neutrality of MSF internally and in meeting with external actors. Raise awareness on MSF identity (internally and externally).
- In Coordination with the Field Coordinator, negotiate with relevant actors (community leaders, elders, officials, other stakeholders, aid actors and NGOs, women groups), both inside Somalia and in Kenya.
- Together with the Mogadishu Field Coordinator Assistant, ensure that a regular contact is made with the community (elders, community leaders, women groups…)
- In collaboration with the Mogadishu Field coordinator assistant, ensure that all media request are always transferred to the Field Coordinator. Constantly remind to MSF teams the importance of not communicating directly to the media and to report any request from them. As per specific HoM delegation, may participate in contact with journalists and may act as spokesperson for Somali-speaking media (being the exception, not the rule).
Team & staff management
- Assist and support, if necessary, the team members and the field Coordinator in their activities in order to ensure smooth and effective set up and running of the project.
- In Collaboration with the Field Coordinator, ensure proper project management by providing necessary contacts, analysis and participating in meetings when needed.
- Participate in the induction of the new staff (national and international), ensuring all are properly briefed on the context and security risks incurred in the area of MSF intervention.
- Assess general training needs for the staff within the project; suggest training courses to the Field Coordinator in coordination with the field supervisors.
- Assist the Mogadishu FC Asst in promoting communication and active participation of all project staff in the development of the project as well as MSF values and philosophy.
- HR planning, recruitment, evaluation and management of the staff in collaboration with the field supervisors, Mogadishu FC assistant and Field Coordinator
- In cooperation with the Field Coordinator, intervene in team dynamics analysis. In cooperation with the Field Team, intervene in conflict prevention and resolution in the project.
- Ensure efficient and fluid communication with the Mogadishu FC Asst and the field supervisors.
- Participate/Animate team meetings and in Collaboration with the Field Coordinator and Moga FC Asst ensure cohesion and involvement of the team.
- Support the FC Asst to guarantee the correct implementation and follow up of MSF financial, administrative and HR policies and procedures.
- Cover short-term FC Asst gaps in the field.
Reporting
- Keep documents in a database updated, properly filed and easy to access for internal users
- Daily phone and e-mail reporting, as deemed necessary
- Helps compiling all reports as defined in Operations Manual and other MSF internal reports when needed.
- Assist the Mogadishu Field coordinator assistant in the compilation and sending of weekly/monthly reports of the project
- Security (incidents reports when occurs, weekly mvt plan, monthly security log book)
- Operations (Monthly sitrep ) , weekly and Monthly reports
- Exploratory Assessment reports
- Objectives of the next month
- And any other reports requested by the Field Coordinator.
Field Visits
- Make routine and ad hoc visits to the project location(s) (as requested by the Field Coordinator) to Somalia, 40-50% of the time.
- Support the Mogadishu FC Asst during the field visits (as per ToR).
- Participate in emergency interventions when required.
- Accomplish requested actions in line with the Terms of reference of the visit.
- Adhere to the field security rules, and ensure that all MSF staff (local and visitors) are adhering to the security rules
- Reporting / Policies
- Field Visit report expected after every field trip describing activities done, main conclusions and recommendations. Prior to field visits, the Deputy Field Coordinator will propose a ToR to be reviewed with the Field Coordinator.
- Weekly project sitreps
- Periodical reports summarizing the most important events (context & security), their impacts on MSF, analyzing trends, etc.
- Periodical contextual dossiers to be developed (i.e. humanitarian situation report), upon Field Coordinator directions.
- Contribute to maintaining an institutional memory in the mission, directly relating to interventions (current and past), main contextual events and key contacts.
- Other reports as requested by the Field Coordinator, including those that might be of interest for the MCT.
- Translation and interpretation
- Translate documents - or cross-checks translations - for the Field Coordinator (within reasonable limits).
- Participate in Somali-speaking meetings (physical, telephonic) with Field Coordinator and translate for her/him.
Additional Tasks:
- Ad hoc similar support to Head of Mission, within lines of responsibilities and in agreement with Field Coordinator.
- Perform other tasks as required; so long those remain within the lines of responsibilities.
Requirements:
Nationality: Kenyan
Education:
- University degree; additional specialization in humanitarian project management is an asset
- Formal context & security management training is an asset
- Good knowledge of Microsoft office and windows (Excel, Word, PPT).
Experience:
- Previous MSF or other relevant aid work experience
- Proven project management skills
- Good knowledge of Somali context (Somalia in general and Mogadishu in particular)
Language:
- Fluent in speaking and writing English
- Fluent in speaking and writing Somali (a must)
Personal qualities:
- Strong organizational skills, with ability to prioritize work
- Resourcefulness, flexibility, negotiation and problem-solving skills
- Transparent, honest, clear and straightforward communicator
- Good communication skills and multi-cultural approach
- Initiative, dynamic, proactive
- Courtesy and diplomacy (within and outside MSF)
- Ability to manage sensitive information, maintain confidentiality
- Sound reporting skills
- Proven negotiation skills
- Availability to work long hours and nights/weekends
- Availability to regularly travel to Somalia, sometimes for extended period of time
- Ability to work under stressful situations
- Ethical behavior, in line with MSF principles and code of ethics
How to apply:
msfsrecruitment@gmail.com:.
Please state clearly the job title and the reference number 1186 in the subject
line of your application email. Application
must be received on or before the 1st August 2013
