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Based in Tharaka Program
Unit
Plan is an international
humanitarian child centered community development organization, without
religious, political or government affiliation. Plan started its operations in
Kenya in 1982 and is committed to protecting and promoting child rights, and to
improving the lives and futures of poor children, their families and
communities through a child-centered community development approach.
Plan International (In Kenya) is seeking to recruit an Office Administrator based
in the Tharaka Program Unit. The purpose of this position is to coordinate
logistical and administrative support at the Program Unit. The job holder will
report to the Program Unit Manager. S/he directly supervises the 1 PU Office
Assistant and 2- 3 Drivers. The post holder will also manage the PU petty cash.
The position indirectly reports to the Administration Manager on fixed assets
management.
- Key responsibilities
- Ensure efficient and effective management of petty cash
- Ensure timely coordination of logistical support for PU staff and visitors
- Maintain and coordinate PU documentation and communications
- Ensure cheques and cash received are well recorded and banked or dispatched promptly
- Provide supervision, coaching and motivation to PU Office Assistant and Drivers to enhance and manage their performance and development
- Ensure the office and compound are well maintained
- Run PU front office in an effective and efficient manner
- Keying in of Purchase Requisitions into the Plan System-SAP
Specific Skills
- Ability to pay attention to details
- Proactive and an excellent time keeper.
- High degree of integrity and professionalism to meet demands of a dynamic and sometimes unpredictable program environment.
- Relates to people in a friendly, open and accepting manner
- Telephone operation skills
- Computer Skills
Communications and Working
Relationships
The post holder will be
required to maintain working relationship with visitors to the Program Unit and
have effective working relationship with the PUM, PU staff and other Plan staff
in Kenya.
Educational Qualifications, Skills and Experience
- Diploma in Administration, secretarial or other related field.
- 2 years’ experience in administration preferably in an NGO
Plan Kenya is a development
organization uniting people to advance the rights of all children. Accordingly,
employment is subject to our child protection standards including appropriate
background checks and adherence to our Child Protection Policy.
If you meet the requirements of
the above position, please apply online through
http://plan-international-kenya.org/jobs/ . In case of difficulty, you may contact the telephone numbers provided on our
website. The closing date of applications is 2nd August,
2013. Vacancy open to Nationals Only.
You are invited to read more
about Plan in our website www.plan-international.org.
We regret
that only short listed candidates will be contacted.
