Posts
VACANCY
ANNOUNCEMENT NO. VA-044/2013 (Position Number: 13-0013943)
Contract
type: Fixed Term
Post
Grade: G6
Duty
Station: Mogadishu
Duration:
One Year (Initial)
Date
of issue:24th July 2013
Closing
Date: 6th August 2013
Organizational background
The
World Food Programme Somalia activities include food assistance for nutrition,
livelihoods, relief and emergency school feeding, while also supporting
humanitarian air and logistics services, food security coordination and
infrastructure rehabilitation projects.
This
position is open to qualified Somali candidates with good knowledge of the
local area. Female candidates in particular, are encouraged to apply.
Major Duties and Responsibilities:
- Under the direct supervision of the Deputy Country Director, the incumbent will be responsible for the following duties:
- Prepare and expedite office wide responses to sensitive telephone and written enquires on behalf of the Country Office;
- Screen, assess and refer telephone calls and enquires to appropriate staff; provide information on a variety of questions such as the programme’s activities as well as sensitive information;
- Maintain the Deputy Country Director’s calendar and schedule appointments and meetings and make tentative appointments on his/her behalf; brief the him/her on matters to be considered prior to scheduled meetings;
- Prepare informal translations and may act as interpreter;
- Assist in preparing briefing materials for use on official trips or special meetings;
- Maintain and update the office’s filing and reference system including confidential files, performance evaluation reports, and disciplinary actions;
- Draft correspondence on a variety of subject matters;
- Identify and extract information from various sources and prepare briefing notes in adherence to WFP procedures;
- Coordinate the secretarial services of the office, assign priorities, monitor work in progress and control deadlines; assess work performance and resolve problems;
- Provide procedural advice to professional and train new general service staff of the office methods and procedures, and on the use of various computer programmes;
- Maintain attendance and leave records of staff in the office;
- Receive, screen and log correspondence, reports, and forward to the appropriate officer; maintain a log in system and follow up to ensure that replies are timely or that action is taken within the established deadline;
- Prepare travel documents;
- Maintain policy, confidential and general management files;
- Perform other related duties as required.
Minimum Qualifications:
- Education: Secondary school education, preferably supplemented by additional training in Administration, Secretarial studies or other related field.
- Experience: At least five years of secretarial experience, some of which should have been at a senior secretarial level. At least one year at level 5 or equivalent.
- Language: Fluency in both written and spoken English and Somali language is a requirement.
- Knowledge: Proven ability to effectively use word processing and other technology equipment. Thorough knowledge of modern office methods. Knowledge of protocol.
Interested
and qualified candidates are requested to submit online applications only
according to the following procedures:
- Go to: : http://i-recruitment.wfp.org/vacancies/13-0013943
- Step 1: Create your online CV.
- Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.
NOTE:
You must complete Step 2 in order for your application to be considered for
this vacancy.
