RECEPTIONIST

Our client, a leading Interior design Company in Kenya is seeking to fill a position of a Receptionist. Reporting to Administration & Human Resource Officer, The Receptionist will perform a variety of administrative duties, bearing responsibility for general office support and ensuring that stationery and kitchen supplies are replenished.

She also has responsibility for the firm’s library and coordination of the delivery schedule.

Key Responsibilities

• Managing the front office, ensuring that reception duties are handled in an efficient, professional and courteous manner. This includes primary responsibility for handling incoming and outgoing communication including calls, faxes and mail.
• Providing internal staff with professional administrative support including taking accurate and properly detailed messages, word processing duties, attending to routine correspondence and when required prepare written reports.
• Coordinating purchasing and issuing of stationery and other office supplies as appropriate, including ensuring that the kitchen supplies are replenished regularly.
• Ensuring that the office keys are always available at the designated place.
• Arranging transport for employees’ site visits and external meetings.
• Coordinating Driver/Messenger’s delivery schedule and oversee his day-to-day duties.
• Safe custody and issuing of the camera, general office laptop.
• Overall responsibility for maintenance of client files/folders.
• Ensuring approved subscriptions to magazines are kept up to date and new ones taken out as appropriate, and circulating the materials to staff as appropriate.
• Maintaining an accurate record of books, catalogues, periodicals and magazines; and ensure that all the periodic magazines and books are securely locked up; and issuing them to staff members whenever they need to use them.
• Carrying out any other duties as required from time to time commensurate with the role.

Professional Qualifications

• Higher National Diploma in Office Management/Secretarial studies.
• 3 years’ relevant work experience.

Skills Required

• Team Player
• Analytical and problem solving skills
• Decision making skills
• Effective verbal and listening communication skills
• The candidate must have a pleasant demeanor, respectful and also be presentable (both in dress and on the phone while dealing with Clients).
• Goals and results oriented.
• Be proficient with relevant computer software, especially but not limited to Microsoft packages.

How to apply

Kindly send your cv and cover letter to receptionist@mialebusiness.com

Categories: RECEPTIONIST