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Grade: G5
Reports to: Projects Development Officer
Duration of Contract: 2 Years, Renewable subject to satisfactory
performance and availability of funds;
Station: LVBC Secretariat Headquarters – Kisumu, Kenya
Background
The East African Community (EAC) through the Lake Victoria Basin
Commission (LVBC) Secretariat is coordinating the implementation of Partnership
Agreement for sustainable development of Lake Victoria Basin (LVB). The
Agreement was signed in April 2001 between the East African Community and five
Development Partners namely the Government of Sweden, Norway and France; and
the East African Development Bank and the World Bank. The Government of Finland
acceded to the Agreement in 2010. The overall goal of the Partnership Agreement
is to promote sustainable development in LVB.
To facilitate implementation of interventions envisaged under the
Agreement, the Parties to the Agreement establish a Partnership Fund which is a
contributory kitty aimed at supporting the implementation of
projects/programmes in line with the purposes of the Agreement. The day to day
management of the Fund is vested with the Lake Victoria Basin Commission
Secretariat.
The EAC/LVBC has received funding for the implementation of intervention
under the Agreement from the Government of Finland and intends to apply part of
the funds to strengthen the administration of the Fund currently under the
Office of the Projects/Programmes Development Office.
LVBC Secretariat therefore invites applications from suitably qualified
citizens of the East African Community (Burundi, Kenya, Rwanda, Tanzania and
Uganda) for the following vacancy position.
Duties and Responsibilities:
a) Keep records of communications of the Fund between LVBC and
stakeholders and documents of the Fund including agreements, payment records,
disbursement records, etc. in a system ensuring efficient filing and retrieval
b) Assist in planning and organizing meetings, workshops, conferences
and other events relating to the Fund;
c) Assist the Projects Development Officer in the day-to-day operations
of the Fund; ensuring that related disbursements to the Fund are submitted in
time and in compliance to the Regulations governing the Fund;
d) Assist the Projects Development Officer in preparing monthly,
quarterly and ad hoc progress reports especially financial management reports.
e) Assist in monitoring the execution of the procurement plan and
maintain a database on the status of procurement of goods and services done
under the Fund;
f) Assist in monitoring the progress and timeliness of consultancies
and assist the Projects Development Officer in managing them in accordance with
the EAC reporting guideline and the requisite contracts. Prepare reports or
minutes for various activities of the Fund and at each stage of each
consultancy in accordance with the EAC reporting guideline;
g) Assist in preparation and facilitation of the Fund’s audits;
h) Maintain fixed asset register for the Fund;
i) Maintain financial documentation and records; and
j) Perform any other duties as may be assigned by the Projects
Development Officer
Qualifications and Experience:
a) Diploma in Business related field such as Business Administration,
Project Management, or any related field;
b) Minimum 3 years relevant working experience, at least 1 of which
should be in Donor funded projects.
Skills and Competencies:
i) Working knowledge of accounting systems, event planning and
organisation, project administration with executive secretariat skills/experience,
public relations,
ii) Ability to work as a team player.
iii) Ability to work under pressure and to deliver on the set deadlines
iv) Working knowledge of procurement procedures as applied by
international organizations and major development partners.
v) Ability to work in a multi-cultural and multi-lingual environment.
vi) Dynamic, innovative, flexible, and able to work with minimal
supervision.
vii) Excellent communication & analytical skills.
How to apply
Interested candidates should submit their applications by registered
mail, courier service, e-mail or dispatch together with Curriculum Vitae,
copies of both academic and professional certificates and testimonials, names
and addresses of three referees, and day time telephone contact to:
The Executive Secretary,
Lake Victoria Basin Commission Secretariat,
P.O. Box 1510-40100 Kisumu, Kenya.
Tel +254 57 202 6344
Fax +254 27 202 6324
Email: recruitment@lvbcsec.org
To be received not later than 6th Septemper 2013.
The East African Community is an equal opportunity employer. Female
candidates are encouraged to apply. We shall only respond to those candidates
who strictly meet the set requirements.
