FINANCE ASSISTANT

Job Title: Finance Assistant

Location: Lokichar, Turkana

Job Family: Accounting

Contract: Fixed Term of 9 Months

Organization: Alemun Pastoralists Empowerment Initiative (APEI)

Organization Background

Alemun Pastoralists Empowerment Initiative is CBO working with Vulnerable community groups in Turkana South Sub County to enhance and strengthen their capacities for sustainable, improved   and secure socio-economic livelihoods.

The organization has secured funding from USADF for EEI Poultry Social Enterprise for Neema women group in Lokichar

Job Purpose:

• To work with Neema Women Group (and a focal group of Alemun Pastoralists Empowerment Initiative, APEI) team to successfully implement a Poultry Enterprise Expansion and business support component in order to establish and support  a viable and sustainable group businesses managed by a Self Help Women Group.
• Then ultimately, the Women group are expected to create wealth opportunities to increase household food and income security.
• To help develop and implement the financial and procurement systems in Neema Poultry Social Enterprise for effective and efficient accountability of Venture Capital investment for realization of high profits for secure and improved social-economic  livelihoods of beneficiaries and community.

Dimensions:

• Set up effective financial reporting systems for Business venture.
• He/she will be expected to produce well organized, reports and/or records with accurate information, put together independently with only general guidance.
• Ensures the effective and effective accountability systems in Business enterprise.

Major Duties and Responsibilities:

• Set up proper accounting procedures and systems, develop and implement financial policies and internal controls to ensure proper monitoring mechanisms in place; identify weaknesses and address them immediately
• Ensure bank and sub imprest reconciliations are done regularly on daily basis.
• Monitor the local bank accounts and keep track of balances to ensure that there are sufficient funds; prepare requests for replenishment of the Imprest Account(s) whenever necessary;
• Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.
• Verify procurement documents for accuracy and conformance with APEI/USADF finance rules and regulations; perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;
• Set up proper procedures to account for all miscellaneous revenue from Poultry products.
• Provide information related to financial transactions including calculation of personal entitlements such as hazard & DSA, expense claims etc
• Brief/debrief staff members on issues relating to financial transactions; Prepare periodic financial and statistical reports;
• Ensure that inventory in the Poultry Farm are accounted for, report any losses of assets and conduct a physical count for the assets.
• In liaison with the inventory team in Poultry Farm, conduct asset disposal from time to time.
• Supervise all salespersons and Marketing Officer on transport of products to market..
• Supervise outsourced service providers ensuring that they carry out their services in line with contract specifications and evaluate their services.
• Travel management, involving the calculations of travel expenses, prepare trip documents, ensuring they are approved and sent to finance for payment.
• Raise purchase requisitions for approved purchases for Business Enterprise.
• In liaison with the security officer ensure there is adequate number of guards in the farm and ensure work sheets are signed on daily basis.
• Maintain staff attendance and leave records and report to APEI Office on timely basis.
• Perform other related duties as required.
• Production of financial quarterly reports according to ADF reporting formats.

Skills and Competence:

• Secondary School Education supplemented by commercial or related courses in Finance and/or Business Administration.
• CPA (K) certification will be an added advantage.
• At least four years of progressively responsible clerical work experience in general administrative work including at least two years in the field of finance, accounting, audit, administrative services or other related field.
• Knowledge of ADF Financial regulations and (NGOs) organization financial policies in the area of finance and/or budget. Ability to review a variety of data, identify and adjust data discrepancies.
• Identify and resolve operational problems with substantial independence.
• Ability to obtain or give factual information of a non-routine nature involving interpretation of facts and requiring clarity of expression.
• Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively and accurately.
• Ability to train other staff regarding relevant work responsibilities.
• Ability to work in a team environment and coordinate assignments to achieve common goals.
• Ability to deal patiently and tactfully with people of different national and cultural backgrounds.
• Experience utilising computers, including word processing, spread sheet and other organization standard software packages and systems.
• General knowledge of NGO system financial policies, rules, regulations and procedures.
• Excellent written and spoken English, good spoken Kiswahili.

Deadline: 11th September 2013

Send your applications, CVs & testimonials, to address:

HR & Recruitment Panel

APEI –Kalapata building

P.O.Box 540-3500

Lodwar, Kenya

Email: apeicbn@yahoo.com

Categories: ASSISTANT, FINANCE