Posts
Title: Program Accountant
Department: Finance
Reports To: Finance and Administration Manager
Purpose of the Job:
Financial Planning
Financial Reporting
Financial Accounting for Business units.
Payment approvals
Cash flow management
Donor Reporting
Key Responsibilities/ Accountabilities:
Financial Planning:
Preparation of the programs Budgets on an annual basis.
Preparation of donor budgets for proposals in collaboration with the programs Team.
Maintain budgets within the system for the business arm of GBM
Prepare and submit donor budget for proposals to FAM within set deadlines.
Preparation of Annual Budgets for programmes & the organization in collaboration with the FAM
Financial Reporting
Preparation of Management Accounts in collaboration with the FAM on a monthly & Quarterly basis.
Preparation of Management Accounts for the business arm of the organization on a Monthly & quarterly basis.
Grant Accounting
Prepare and submit donor reports to FAM within set deadlines.
Ensure that all income received is reported on a timely basis.
Ensure that all cost are within the donor budget
Follow up on donor receipts.
Budget uploads for all new grants for 2013
Clearance of the due to and due from accounts.
Payment disbursements
Timely approval of payments
Timely Review and approval of payroll
Cost control Appraisal of Admin & Finance requests to ensure cost effectiveness
Payroll
Ensure proper calculation of payroll
Time generation of payroll calculation and reports
Ensuring Full recoveries are made i.e. Management of staff debtors
Performance of accurate payroll reconciliations
Timely remittance of statutory deductions from payroll and vendors.
Cash Management Conduct daily cash counts.
Timely preparation and processing of all bank reconciliations.
Fixed assets
Up to date fixed asset register.
Calculation of monthly depreciation charge.
Ensure that all assets are adequately insured.
Carry out biannual asset count.
Preparation of Assets disposal list and forward to FAM for Board Approval on an annual basis.
Key Technical Skills Required to fulfil the Job:
Bachelor’s Degree
Minimum CPA 2 Qualification or Equivalent
Project Accounting Experience
Financial Accounting Experience
Hands on experience of systems dynamics and/or quick books desirable.
Competencies
Financial Management – Ability to prepare budget documents and reports
Adaptability/Flexibility: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, or requirements
Information/Records Administration: Ability to compile, assimilate, organize, and store printed and electronic information. Ability to review, compile and analyze information to prepare reports.
Building Trust: Ability to create a work environment that encourages staff to practice respect, demonstrate open communication and promote accountability
Multitasking – Ability to handle multiple tasks and priorities with calm and resolve and exude confidence and assertiveness
Communication: Ability to listen and respond appropriately to others.
Strategic thinking: Effectively envision, develop, and implement new strategies to address competitive, complex business issues
Consulting: Able to influence people, policy and processes.
Analytical & problem solving: Excellent problem solving abilities
Attention to Detail: Ability to accomplish tasks and processes accurately and completely.
Understanding the Business: Perceives the impact and implications of decisions on the value chain and on the competition.
Application Process:
Send your application letter and a detailed CV INDICATING current and expected salary to jobs@greenbeltmovement.org by close of business on 6th December 2013. Applications without the minimum requirements will not be considered and only shortlisted candidates with be communicated to. GBM is an equal opportunity employer
