Executive Assistant
Duma Works is recruiting an Executive Assistant for one of our clients, a grower and exporter of over 100 varieties of spray and single head roses with farms located in Northern Kenya on the slopes of the Great Rift Valley.
Position Overview: The Executive Assistant will be tasked to provide administrative and executive assistance to the CEO / Founder of the organization while maintaining high levels of confidentiality and integrity.Duma Works is recruiting an Executive Assistant for one of our clients, a grower and exporter of over 100 varieties of spray and single head roses with farms located in Northern Kenya on the slopes of the Great Rift Valley.
Qualification
- A Degree in a Business related field – Business Management / Business Administration / Commerce/ Communication etc
Experience
- At least 5 years’ experience working in a similar position.
Desired Competencies
- 3+ years in high-performing professional environments, ideally within high growth businesses
- Outstanding attention to detail and exceptional organizational skills
- Previous demonstration of persistence and utilizing networks to get tasks done
- Ability to adapt to a fast-moving, challenging environment and to learn rapidly
- A team player with outstanding integrity.
- Strong leadership and management skills,
- Sound problem solving abilities, creativity and innovation
- High levels of integrity
- Confidentiality
- Good communication skills, both verbal and written
- High level thought process
Key Performance Areas:
Executive Coordination
Executive Coordination
- Co-ordination of all travel and accommodation arrangements, both domestic and international, for CEO/Founder
- To take minutes of any minutes attended by the CEO/FOUNDER,
- Responsible for the circulation of CEO/Founder meeting minutes and follow up on action points by the next CEO/Founder meeting;
- Coordinates leave planning and scheduling for any positions reporting to the CEO/Founder
- Liaise with the teams reporting to the position to obtain individual progress reports for various projects and / or tasks as agreed upon during meetings with the CEO/Founder;
- Coordinates preparation of the agenda, organizes for the meeting venue, communicates meeting dates, venue and time details to all involved;
- Maintaining the CEO/Founder meeting schedule and / or diary and providing him with daily briefings on the daily schedule;
- Provide information by answering questions and requests directed to the CEO/ Founders office.
Office Management and Administration
- Developing, implementing, and maintaining efficient administrative systems, such as record management
- Provide leadership in the development and implementation of administration plans and budgets, outlining activities to be undertaken and resource requirements.
- Oversee the preparation of all correspondence affecting the department/section and ensure that the same is done in an efficient and effective manner.
- Oversee proper maintenance, storage and security of assets and records to ensure integrity of data and information related to administration as well as administrative support services.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
- Ensure office equipment are in proper working condition by conducting preventive maintenance requirements, coordinating for repairs, maintaining equipment inventories and evaluating new equipment in liaison with the respective owners/departments.
- Provide leadership to the administrative staff (if any) both employed and outsourced by Subati Flowers
- Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Proactively manage the office cleaning services and other logistical requirements
Location: Nairobi
How to Apply
Applications letters and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “ 1896”, Your Full name & Phone number e.g. 1896, Barack Obama, 07xxxxxxxxx.
How to Apply
Applications letters and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “ 1896”, Your Full name & Phone number e.g. 1896, Barack Obama, 07xxxxxxxxx.
If you don’t follow these instructions, your application will not go through
Deadline for receiving applications: 15th October 2015
N.B. * When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over SMS. The SMS with the test may not arrive immediately. Please be patient. The SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.
Deadline for receiving applications: 15th October 2015
N.B. * When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over SMS. The SMS with the test may not arrive immediately. Please be patient. The SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.