Head of Finance and Administration

Head of Finance and Administration Job in Kenya

Maryland Global Initiatives Corporation (MGIC) is an affiliate of University of Maryland, Baltimore (UMB). 

UMB has a Global Health Program which is delivered through the Maryland Global Initiatives Corporation (MGIC) and housed by various institutes among them the Institute of Human Virology (IHV). 

Since 2004, IHV has partnered with the governments of Kenya, Guyana, Haiti, Nigeria, Rwanda, Tanzania, Uganda and Zambia to address each country’s growing HIV and AIDS epidemics. 

The Institute has led efforts to build National Health Systems in each country via strategic international, national, and local collaborations through the design and implementation of unique education, training, and treatment programs addressing each country’s complex HIV/AIDS epidemics. 

In Kenya, UMB through the Institute of Human Virology started operations in 2004 under the AIDS Relief Project consortium funded by Presidential Emergency Plan for AIDS Relief (PEPFAR) through HRSA/CDC. 

This was the beginning of UMB’s work in Kenya which has seen implementation of 11 grants to-date.

MGIC seeks candidates for multiple positions for an anticipated $22,000, 000 health service delivery program that will support implementation and expansion of comprehensive HIV prevention, Care & Treatment programs; establish systems for quality assurance and improvement; and support strengthening of county and sub county systems for sustainable HIV service delivery.
 

“These positions are subject to project award and funding”
 

Head of Finance and Administration

 
The overall purpose of this position is to plan and coordinate all finance and compliance activities under an anticipated CDC funded Comprehensive HIV Prevention, Care and Treatment Project in Nairobi and Machakos Counties. 

The Director of Finance will oversee all financial management, accounting and administrative functions for the project. 

The Head of Finance and Administration will work with the Program Director to ensure efficient functioning of administrative and financial processes. 

S/he will be responsible for directing activities of the project support staff and ensuring sufficient assistance is given to the staff in the project offices. 

S/he will be directly involved in the budget planning and tracking. 

Reporting to the Program Director, the Head of Finance and Administration will have primary day-to-day responsibility to ensure programmatic compliance with MGIC Kenya standard operating procedures as well as compliance requirements with donor rules and regulations. 

The existence and adherence to fundamental principles of financial management, financial accountability, internal controls, record keeping, compliances, financial integrity, planning, budgeting, cash-flow management and financial reporting.
 

Supervisory Responsibility: Direct supervision of Project Accountant, Grants Officer, and Logistics & Administration Officer. Facilitate smooth cooperation between the project finance team and other departments including the HO project management team. 

Duties and Responsibilities

• Assist the Project Director with overall project financial planning, annual financial planning, and finance management, reporting and agreement compliance.
• Oversee the financial management and accountability requirements of the project.
• Ensure that effective internal controls are in place to safeguard financial assets of the project, and ensure records systems are maintained in accordance with generally accepted accounting standards.
• Ensure that all financial management is handled according to USG rules and regulations and that records are kept and financial reports submitted in a timely manner.

Manage the sub award contract management ensuring donor compliance.

Compile, review, and prepare financial reports required by CDC and UMB headquarters, Baltimore.

Preparation of timely management and financial reports, expenditure, reviewing and forecasts

Assessing compliance and facilitate dissemination to staff of all Financial and Accounting policies, rules, laws, regulations and standards.

Responsible for efficient and effective organization, co-ordination, control and supervision of all financial functions in the office.

Review of the financial systems of the sub grantees and provide ongoing capacity building, training and mentoring support to partners making sure established standards are being followed.

Ensure that annual program audit is conducted according to procedures, the timely closure of audit recommendations, documentation and preparation of a plan of action and audit corrective measures are followed.

Provide overall supervision of the processes of recording, classifying and summarizing financial transactions and interpreting the results, ensuring that all transactions of the project are recorded, and that there is easily accessible supporting original documentation for all the transactions and provide necessary approvals for transactions and processes within set policies.

Analyze costs and expenses and guide the Program Manager, as well as analyze financial statements to pinpoint trends and potential problem areas.

Review and process procurements, vendor invoices, consultant agreements for payment

Process and oversee advances issued in the Field Office for field activities and staff travel, ensuring proper process for disbursement of funds, correct documentation and settlement of advances in a timely manner that is in accordance with UMB procedures.

Oversee the management and inventory recording of all project assets including procurement review and valuation.

Provide financial advisory on overall strategic program decisions.

Other financial and administrative tasks as required and assigned by the Program Director 

Qualifications

• A Bachelor’s Degree in Accounting, Finance or related field relevant to the position requirements.
• Be a CPA (K) holder or equivalent. Membership to a relevant professional body is required.
• An MBA in relevant field will be an added advantage
• At least eight (8) years of professional experience managing financial and administrative aspects of large international development projects, preferably USG funded projects
• Demonstrated skills in financial oversight of USG funded projects
• Understanding of the rules and regulations related to USG project funding and reporting requirements
• Be proficient in computer applications with strong emphasis on data and financial management software and Microsoft applications.
• Proven experience in the financial aspect of Grants Development and Management will be considered an asset
• Significant experience managing and supervising financial and administrative personnel
• Commitment to excellence in financial systems and management, and commitment to identifying and combatting fraud and corruption, and ability to train staff in the same
• Strong analytical and computer skills, with emphasis on budget and financial analysis
• Fluency in the English Language, excellent communications and interpersonal skills
• Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.
• A strong team player, with good communication and diplomatic skills.
• Excellent analytical and information management skills.
• Good organizational skills and ability to work under pressure to meet competing project demands.
• Attention to detail, ability to follow procedures and meet deadlines and work independently and cooperatively with team members.
• Proven excellence maintaining professional internal and external relationships.
• A focus on building staff capacity.
• Proven ability to manage competing priorities
• Able to solve complex problems and to exercise independent judgment
• Strong problem solving skills, and the ability to provide sound advice based on accurate and timely analyses.
• High level of integrity and dependability, with a strong sense of timeliness and results orientation.

How to Apply
 

If you meet the above mentioned qualifications, you are requested to send your cover letter and CV to hr@mgickenya.org by January 13, 2016. 

Candidates are requested to indicate the title of the position being applied on the subject line of the email. 

Only shortlisted candidate will be contacted.

Maryland Global Initiatives Corporation is an equal opportunity employer.

Categories: ADMINISTRATION, FINANCE