Head of Finance, Strategic Information, Monitoring & Evaluation Lead, Senior Technical Advisor

Maryland Global Initiatives Corporation (MGIC) is an affiliate of University of Maryland, Baltimore (UMB).

 UMB has a Global Health Program which is delivered through the Maryland Global Initiatives Corporation (MGIC) and housed by various institutes among them the Institute of Human Virology (IHV). 

Since 2004, IHV has partnered with the governments of Kenya, Guyana, Haiti, Nigeria, Rwanda, Tanzania, Uganda and Zambia to address each country’s growing HIV and AIDS epidemics. 

The Institute has led efforts to build National Health Systems in each country via strategic international, national, and local collaborations through the design and implementation of unique education, training, and treatment programs addressing each country’s complex HIV/AIDS epidemics. 

In Kenya, UMB through the Institute of Human Virology started operations in 2004 under the AIDS Relief Project consortium funded by Presidential Emergency Plan for AIDS Relief (PEPFAR) through HRSA/CDC. This was the beginning of UMB’s work in Kenya which has seen implementation of 11 grants to-date.

MGIC seeks candidates for multiple positions for an anticipated $3,200,000 health service delivery program that will support the strengthening and sustainability of HIV/AIDS in-service training and mentorship of healthcare workers, patient support programs through national and county systems, including National HIV integrated training course in Kenya.

“This position is subject to project award and funding”

Head of Finance

 
The Head of Finance will have primary responsibility of preparing financial reports, offering operations and administrative support. 

The Head of Finance will be responsible for internal control improvement initiatives and provision of support to Sub-grantees.

Duties and Responsibilities

·                     Implement, review and drive adherence to accounting and administrative procedures and guidelines.

·                     Prepare accurate management reports, and ensure timely monthly closeouts as required.

·                     Coordinate, with the Program Director, for the submission of donor-related reports in a timely manner.

·                     Ensure project expenses are reasonable, allocable, prudent and spent in accordance with donor rules and regulations.

·                     In collaboration with the Program Director, manage all project-related sub-awards to local grantees ensuring sub-grantees' compliance and reporting to donor regulations.

·                     Responsible for account reconciliations and preparation of cash flow forecasts.

·                     Timely preparation and submission of program cash requests to HQ Finance office.

·                     Prepare pipeline reports, identify internal control weaknesses and implement improvements.

·                     Maintain thorough documentation of all financial transactions.

·                     Review and ensure proper filing of financial reports to the relevant authorities.

·                     Facilitate payment of the approved payroll.

·                     Ensure the organization is tax compliant(exempted based on the programs running), and ensure filing of the same where required.

·                     Work with program personnel to maintain their budgets during the project cycle.

·                     Ensure that accounts receivable/payable are properly monitored and managed.

·                     Maintain good relationship with vendors, creditors and bankers.

Qualifications

·                     Professional qualifications; CPA(K) / ACCA

·                     A master’s degree in business administration, finance or other relevant field.

·                     Strong finance background in financial management, budget development and analysis.

·                     A minimum of 5 years of experience supervising program operations, including human resources, procurement, subcontracts, grants and accounting/finance.

·                     Demonstrated experience in managing CDC grants and in depth knowledge of USG Cost Accounting Standards.

·                     Ability to use basic accounting software (i.e. QuickBooks).

·                     Possess excellent organizational, analytical, oral and written communications skills demonstrate supervisory skills and an ability to work well in a team.

·                     Fluency in English in both oral and written communication.

·                     Excellent interpersonal and communication skills.

·                     Analytical and cognitive skills

·                     Computer literacy

·                     Ability to work under pressure and meet deadlines

Strategic Information, Monitoring & Evaluation Lead
 

This position is responsible for guiding the overall M&E strategy, development of the project performance monitoring plan and reporting system to assess the impact of the project activities, designing and maintaining data collection systems to ensure that all necessary information is collected, analyzed and used in guiding internal project planning and informing external partners about project activities and accomplishments.

Duties and Responsibilities

·                     Coordinate the SI department across programs and advise on policy design and analysis.

·                     Develop program M&E plans and identify business ventures and expansion plans within SI.

·                     Develop and maintain project log-frame matrix, particularly in the areas of objective hierarchy, indicators and monitoring mechanisms.

·                     Develop and maintain the overall framework for project M&E, such as annual project reviews, participatory impact assessments, process monitoring, operations monitoring and lessons-learned workshops.

·                     Guide the process for identifying key performance parameters for monitoring project performance and comparing it to targets.

·                     Maintain M&E relationships with MOH and other stakeholders.

·                     Lead the baseline research and periodic monitoring of the project based on indicators and objectives outlined in the grant proposals.

·                     Coordinate quarterly reporting and provide feedback on information received.

·                     Advise on the establishment of a multifaceted M & E system in consultation with all key stakeholders.

·                     Contribute to the preparation and dissemination of analytical reports.

·                     Maintain a database to ensure all project outputs and results are accurately recorded and coordinated to inform program staff.

Qualifications

·                     Master’s degree in public health, program evaluation or equivalent, from a recognized University.

·                     Minimum 6 years work experience in the M&E field with development projects or international organizations. 

·                     Experience with PEPFAR or other US Government development programs preferred.

·                     Skills and experience in M&E capacity building for individuals and organizations.

·                     Previous supervisory experience, essential.

·                     Proficiency in project evaluation design and development of performance indicators essential.

·                     Excellent leadership, management, coordination, interpersonal and teamwork skills.

·                     Strong strategic, financial and analytical thinking with ability to communicate technical information clearly and effectively.

·                     Strong skills in MS Office, MS Project, at least one data management/statistics software (e.g. SAS, SPSS).

·                     Advanced verbal and written communication skills in English essential.

·                     Willingness and ability to be flexible to meet changing priorities and deadlines.

Senior Technical Advisor
 

This position is responsible for planning, monitoring and supervision of program activities undertaken under the grant / project. 

Core functions will include developing budgets and work plans, monitoring utilization, grant performance tracking and reporting.

Duties and Responsibilities

·                     Represent MGIC at meetings with donor agencies, government officials and other partners.

·                     Support technical interventions to improve health systems for the various projects.

·                     Provide strategic vision for the project, update and review annual work plans, promote synergies and ensure that project-specific deliverables and contract-specific terms are met.

·                     Oversee implementation of an indicator-based performance monitoring plan that encompasses both patient clinical outcomes and other programs.

·                     Review short-term operational plans to ensure that the finances and cash flow are adequate.

·                     Provide leadership, mentoring, and motivation to in-country teams.

·                     Review pipelines and develop forecasts and abroad-based financial picture for the grant.

·                     Prepare budgets, monitor budget burn rates and resolve grant invoicing/payment issues.

·                     Relationship building with the donor, government agencies, sub grantees and other stakeholders.

·                     Organization policy, strategy development and implementation.

·                     Resource management within specific grants.

·                     Preparing programmatic reports to donors and other relevant stakeholders.

·                     Reviewing and authorizing financial payments.

·                     Communication with the donor, principal investigators, government representatives and other stakeholder’s within the grant.

Qualifications

·                     Bachelor’s degree in Medicine or related field.

·                     Master’s degree in Public Health or related field.

·                     Over 6 years’ work experience.

·                     Significant experience in the Kenyan public health service, with experience related to health systems strengthening.

·                     Two (2) years’ work experience in a supervisory role.

·                     Demonstrated ability to work within multi-disciplinary and multi-cultural contexts with tact and diplomacy

·                     Proven experience in providing technical assistance to public health programs or projects.

·                     Excellent oral and written communications skills, with English strongly preferred.

·                     Strong initiative and self-motivation highly required.

·                     Excellent interpersonal and communication skills.

·                     Registration with Medical practitioners and dentists board.

How to Apply

 
If you meet the above mentioned qualifications, you are requested to send your cover letter and CV to hr@mgickenya.org by January 7, 2016. 

Candidates are requested to indicate the title of the position being applied on the subject line of the email.  

Only shortlisted candidate will be contacted.

“Maryland Global Initiatives Corporation is an equal opportunity employer”

Categories: NGO