Posts
RE-ADVERTISEMENT – POSITION
UPGRADED
PROGRAM ACCOUNTANT
BASED IN MOGADISHU AND NAIROBI
REF: HR005/SOM
Organization brief
Humanitarian Initiative
Just Relief Aid (HIJRA) is a humanitarian and development organization that
aims to positively contribute towards improving the living standards and
conditions of those adversely affected by disasters and conflict in the East
and Horn of Africa. Our work involves provision of clean and accessible water
supply, sanitation facilities, promotion of health/hygiene, food security and
education programs. HIJRA is dedicated and committed to reconstruction of
community livelihoods through its direct contacts with the communities.
Position
background
The incumbent reports
to the Officer in Charge and will maintain proper coordination in the Finance
and Administration and effectively provide leadership in the implementation of
strategic objectives of Finance and Administration within the organization. The
incumbent will
also work closely with the Procurement and Logistics Officer to ensure that
those activities are carried out within the set parameters. S/he/ will be
expected to achieve utmost efficiency by constantly reviewing work processes
and work flow within the finance office.
Key responsibilities
Post holder will be
responsible for:
1. Manage financial
accounting, monitoring and reporting systems
2. Produce accurate
financial reports generated from the financial management systems to specific
deadlines
3. Ensure the
project reports are accurate and timely and they are provided to the supervisor
on a timely manner for further review and submission to the management and
donors/partners
4. Effectively
participate in the budget preparation and manage the monitoring and approval of
budgets versus expenses thereby ensuring accurate accounting, authorization and
internal control procedures
5. Co-ordinate the preparation of the monthly financial
results and ensure effective communication of results to the management
6. Manage the
reconciliation of the bank accounts within the system, confirm the accuracy and
clarity by the 5th of every month
7. Coordinate the
documentation of all the project implementation information and ensure
submission of the relevant documents together with weekly reports to Nairobi.
8. Manage Accounts
Payables and Receivable including the inter-office offset (customer) accounts
9. On weekly basis,
reconcile all the ledger accounts to confirm the accuracy, and appropriateness
of the transactions
10. Monitor and interpret
cash flows and predict future trends
11. Ensure all
financial documents are correct and in line with partner agreements
12. Confirm the
accuracy and relevance of the data posted within the procurement/logistic
system and liaise with the procurement and logistics section to ensure accuracy
and timeliness of relevant reports.
13. Ensure that
reports generated from the financial management systems are in line with the
specific project BMRs and the Narrative reports prepared by the program staff.
14. Confirm the accuracy
of the receipt and movement of the procured items in coordination with the
Logistics Officer.
15. Keep an updated
supplier file that shows the current pre-qualified suppliers, their profile,
contracts and other related information
16. Conduct weekly
comprehensive checks to ensure that the documents from the various projects are
received within the time required and the supporting documents are in line with
the set policies and procedures
17. Develop a reporting schedule
and ensure all monthly reports are completed and submitted to the OIC for
further review and subsequent submission
to the Kenya office
18. Performs all the
year-end functions on the accounts and participate in the Audit facilitation
19. Supervise the
staff in the finance department
Qualifications & Requirements
Essential
- Bachelor of Commerce(BCOM) degree with a major in Accounting or Finance
- Certified Public Accountant Part 2 (CPA 2) or its equivalent
- At least 3 years’ experience in Finance , Procurement and Logistics in a busy International NGO
- Wide experience in the use of computer applications; clear understanding on the usage of Navigation (ERP) Soft wares, and other financial software systems
- Demonstrated experience managing donor funds and ensuring compliance with donor requirements;
- Understanding of risks and related relevant controls primarily in the overall grant cycle including program, financial and procurement cycles
- Supervisory skills
Desirable
- Ability to work effectively
and harmoniously with colleagues from varied cultures and professional
backgrounds; high degree of sensitivity toward others
- Personal commitment and
drive for results, and adaptability in the workplace; ability to work long
hours under difficult conditions while maintaining security awareness;
- Strong
written and spoken communication skills, in English
- Ability to
plan ahead and meet deadlines
- Treat information with the confidentiality it deserves
Applications from qualified
candidates are hereby invited to fill the above position. If you
believe you are the candidate we are looking for, please submit your letter of
application and CV indicating daytime telephone contact. Include telephone and
email contacts of three references including your current/most recent
employer. Send
an email to: vacancies@hijra.or.ke:
The subject line should read Program Accountant: Applications
must be submitted no later than close of business 15th July, 2013
NB: Those who had
applied for the earlier position reference: (Program Accountant Ref: HR004/SOM), do not have to submit
another application since their application is still valid
Only
successful applicants will be contacted
For
more information regarding the organization please visit our website: www.hijra.or.ke;
HIJRA
is an equal opportunity employer
