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Location: Nairobi, Industrial Area
Industry: Engineering Instrument
and Supplies
Our client, a leading provider of water and waste water
management services for industrial and municipal sectors seeks to recruit an
Administrative Secretary.
Salary: Kshs. 20,000
Key Tasks and Responsibilities
- Receiving incoming telephone calls providing answers to routine inquiries and/or referring them to other personnel
- Screening and greeting visitors and directing them accordingly
- Opening, sorting and delivering mails as required
- Typing a variety of routine documents from handwritten drafts, reports, complicated documents and also preparing spreadsheets
- Proofreading typed materials for accuracy and correcting punctuation, spelling and grammar.
- Maintaining records, files, office equipments and also order supplies
- Transporting confidential materials when necessary from location to location
- Assisting in preparing large mailings as necessary
- Responding to more complicated inquiries or requests for information or determines which requests should be handled by another staff
- Composing correspondence for supervisors reviewing and signing
- Acting as liaison with other offices, departments and outside agencies
- Assisting in maintaining legal collection(s) within the office
- May be called on to provide secretarial assistance to other Department Heads
Qualification and Experience
- Diploma in Secretarial or equivalent 2 years of secretarial or administrative experience in a busy office
- Knowledge of clerical and office procedures
- Ability to type accurately and proficiently with a speed of 50wpm
- Ability to operate standard office equipment, including photocopier machines, calculators and personal computers and terminals
- Ability to communicate effectively and tactfully with the general public
- Ability to set up and maintain filing systems.
- Ability to work independently and follow oral and written instructions
- Proficiency in use of MS OFFICE and also basic knowledge of accounting software e.g. Sage, Pastel, QuickBooks, Tally and any other accounting software
- Leadership qualities of discipline, patience, good communication, ability to keep confidentiality when required, among other abilities
- Ability to maintain the company website when required
- Experience with graphic design although optional, will be an added advantage
To apply, send your CV only to info@flexi-personnel.com before Tuesday
24th September 2013. Clearly indicate the position applied for and minimum
salary expectation on the subject line. Only
serious candidates needs to apply
