Posts
Title: Financial Accounting Assistant -Payables – Kenya Country Office
Reports to: Finance Manager
TEAM/PROGRAMME: Finance
LOCATION: Nairobi
GRADE: TBC (Competitive Package)
POST TYPE: National or International
Child Safeguarding: Level 3 -
the responsibilities of the post may require the post holder to have regular
contact with or access to children or young people
ROLE PURPOSE:
The Financial Accounting Officer, Payables is responsible for the
day-to-day bank payables in the Nairobi office, while assisting in the
operation of SCI accounting systems to ensure the finance team meets its
responsibilities.
SCOPE OF ROLE:
Dimensions: Save the Children has supported children in Kenya since
before its Independence in 1963 and has had a consistent operational presence
in the country since 1984. We provide support to children through developmental
and humanitarian relief programmes delivered both directly and through local
partners. Current programming focuses on child protection, child rights
governance, education, Health, HIV/AIDS, Livelihoods, Nutrition and WASH. Save
the Children has an operational presence in Dadaab Refugee Camp, Garissa,
Mandera, Meru and Wajir. Currently, we have a staff complement of approximately
260 staff and a confirmed budget of approximately US$18 million this year.
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Make various payments
• Make payments
through Accounts Payable module in Agresso through the remittance process
• Supplier payments
by cheques and through electronic banking as per the authorization, approval of
Budget Holders and in accordance with Save the Children’s financial management
policy
• Maintain a bank
Monitoring report and ensure there are sufficient funds before payments are
released
• Make payments
against serially pre-numbered payment vouchers and on a timely manner.
Ensure that payments made on behalf of other SC Programmes have the
necessary authorization and approved budget codes.
• Maintain a schedule
of regular utility bills and follow-up on bills to ensure they are paid before
the due date
• Update the schedule
regularly
• Escalate any
unresolved issues or pending queries
• Maintain creditors
invoices record for ease of reconciliation
Recording of Receipts
• Income or any
receipts though the bank are properly recorded against serially pre-numbered
receipt vouchers.
• Such receipts are
properly coded for processing
• Recording of any
debts received using appropriate finance records
Processing and transferring Field offices Cash requests
• Ensure prior
approval from relevant Managers and necessary reviews in line with the monthly
forecasts
Assist the wider finance team in
in meeting its responsibilities in:
• Audit preparation –
tracing documentation
• Ensure internal
controls are maintained within the programme
• Working with other
teams (HR, Logistics, etc)
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• Holds self
accountable for making decisions, managing resources efficiently, achieving and
role modelling Save the Children values
• Holds the team and
partners accountable to deliver on their responsibilities - giving them the
freedom to deliver in the best way they see fit, providing the necessary
development to improve performance and applying appropriate consequences when
results are not achieved
Ambition:
• Sets ambitious and
challenging goals for themselves (and their team), takes responsibility for
their own personal development and encourages others to do the same
• Widely shares their
personal vision for Save the Children, engages and motivates others
• Future orientated,
thinks strategically
Collaboration:
• Builds and maintains
effective relationships, with their team, colleagues, members and external
partners and supporters
• Values diversity,
sees it as a source of competitive strength
• Approachable, good
listener, easy to talk to
Creativity:
• Develops and
encourages new and innovative solutions
• Willing to take
disciplined risks
Integrity:
• Honest, encourages
openness and transparency
Qualifications and Experience
• Full or part
qualified in a recognized professional qualification in Accounting (CPA, ACCA).
An undergraduate degree in Finance or Accounting will be highly desirable.
• Recommended a
minimum of 3 years’ experience within a busy working environment such as INGOs
• Highly developed
interpersonal and communication skills including influencing, negotiation and
coaching
• Highly developed
cultural awareness and ability to work well in an international environment
with people from diverse backgrounds and cultures
• Excellent computer
skills especially in MS Excel spread sheets and MS Word.
• Strong results
orientation, with the ability to challenge existing mindsets
• Experience of
solving complex issues through analysis, definition of a clear way forward and
ensuring buy in
• Ability to present
complex information in a succinct and compelling manner
• Ability and
willingness to dramatically change work practices and hours, and work with
incoming surge teams, in the event of emergencies
• Fluency in English,
both verbal and written, preferred
• Commitment to Save
the Children values
The application process is now open and will close on 11th October 2013
at 5.00 p.m. To apply for this position, please send a short cover letter and
CV to Kenya.jobapplications@savethechildren.org
indicating the position title on the
subject line.
