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Title: Human Resources Assistant
The United Nations Office at Nairobi
(UNON) is the UN headquarters in Africa and the respective office of the
Secretary-General.
UNON supports programme
implementation of the UN Environment Programme (UNEP) and the UN Human
Settlements Programme (UN-HABITAT) globally, as well as other UN offices in
Kenya, by providing administrative, conference and information services
(www.unon.org).
This post is located in the United
Nations Office at Nairobi, Human Resources Management Services, Recruitment and
Planning Section (RPS).
Responsibilities
Under the general supervision of the
Chief, RPS and the direct supervision of the Human Resources Officer, the
incumbent will be responsible for the following tasks:
Recruitment and Placement: Process
applications for vacancies, including preparing and maintaining case files for
candidates;
Assist in the filling of posts,
including initiating and following-up on reference checks and academic
verifications, ensuring the completion of the pre-recruitment formalities,
calculating salaries and related benefits, and preparing and dispatching offers
of appointment and Statement of Emoluments;
Evaluate and screen applications of
candidates; Review and edit draft job openings;
Oversee the electronic maintenance
of job opening files, tracking status of job openings, web posting of UN system
vacancies, and other electronic reports;
Maintain Recruitment and Central
Review Body related databases containing Human Resources related statistics and
prepare periodic reports;
Maintain selected aspects of
internal Recruitment workflow tracking system, preparing periodic reports.
Central Review Bodies (CRB):
Support the CRB Secretary in
managing the deliberations of the respective CRBody.
Recruitment and administration of
consultants and individual contractors: Process consultants' and individual
contractors' contracts including evaluation and fee determination; ensuring
that medical clearance is obtained, when necessary.
General: Provide general office
support services, process, draft, edit, proofread and finalise for
signature/approval a variety of correspondence and other communications; Set up
and maintain files/records (electronic and paper); Schedule
appointments/meetings, monitor deadlines, etc.;
Prepare written response to queries
concerning Human Resources related matters; Undertake research on a range of HR
related issue and assist in the preparation of notes/reports; Maintain
automated database containing HR related statistics and prepare periodic
reports; Assist in the preparation of necessary documentation for distribution
to various offices, departments and overseas offices; Provide guidance/training
to junior staff.
Perform other related duties as
required.
Competencies
Professionalism: Knowledge of the
human resources policies, procedures and practices and ability to apply them in
an organizational setting.
Demonstrates use of initiative and
makes appropriate linkages in work requirements and anticipates next steps.
Shows pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with
colleagues to achieve organizational goals; solicits input by genuinely valuing
others' ideas and expertise; is willing to learn from others; places team
agenda before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position;
shares credit for team accomplishments and accepts joint responsibility for
team shortcomings.
Planning & Organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority activities
and assignments; adjusts priorities as required; allocates appropriate amount
of time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently.
Client Orientation: Considers all
those to whom services are provided to be 'clients' and seeks to see things
from clients' point of view; establishes and maintains productive partnerships
with clients by gaining their trust and respect; identifies clients' needs and
matches them to appropriate solutions; monitors ongoing developments inside and
outside the clients' environment to keep informed and anticipate problems;
keeps clients informed of progress
or setbacks in projects; meets timeline for delivery of products or services to
client.
Education
Completion of secondary education.
Additional technical training in the field of administration, especially in
Human Resources is desirable.
Work Experience
Five years of experience in the
field of administration, preferably some within the UN System.
At least one year experience in
Human Resource Management is required.
Familiarity with HR applications
(e.g. INSPIRA and Integrated Management Information System) is desirable.
Languages
English and French are the two
working languages of the United Nations Secretariat.
For the post advertised, fluency in
oral and written English is required.
Knowledge of a second official UN
language is an advantage.
Assessment Method
Evaluation of qualified candidates
for this position may include a substantive assessment which will be followed
by a competency-based interview.
Special Notice
Appointment against this post is on
a local basis. External candidates will be considered only when no suitable
internal candidate from the duty station is identified.
The candidate is responsible for any
travel expenses incurred in order to take-up the appointment.
Staff embers are subject to the
authority of and assignment by the Secretary-General. All staff are expected to
move periodically to new functions.
All applicants are strongly
encouraged to apply on-line as soon as possible after the job opening has been
posted and well before the deadline stated in the job opening. On-line
applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail
acknowledgement within 24 hours of submission, your application may not have
been received. In such cases, please resubmit the application, if necessary. If
the problem persists, please seek technical assistance through the Inspira
'Need Help?' link.
Closing Date: Wednesday, 27 November
2013
To apply for this position, click
on: Human Resources Assistant Jobs in Nairobi Kenya
