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Title: RECEPTIONIST / ADMINISTRATIVE ASSISTANT
The African Population and Health Research Center (APHRC) seeks to recruit a Receptionist/Administrative Assistant. The successful candidate must have good interpersonal skills, be self-motivated, flexible and a team player. He/she will be responsible for providing receptionist and administrative duties to the office as well as disseminating information to staff.
Duties and responsibilities:
Reception and interface with visitors at the office
Basic accounting duties including maintenance of office petty cash
Basic secretarial duties e.g. taking minutes during staff meetings
Processing of Local Purchase Orders and Purchase requisitions
Receives, signs for and oversee sorting out and delivery of mail to appropriate offices.
Book meeting rooms for use during meetings and logistical requirements
Make annual subscription of Center’s newspaper supply
Receiving & verification of office of stationery and stock-taking of the same
Processing of staff business cards
Preparation of APHRC monthly taxi schedule
Reconciliation of monthly statements for APHRC flight bookings
Qualifications and experience:
A Bachelor’s degree in Business Administration or related field
Good computer skills, knowledge of MS Office programs and at least one desktop publishing package
At least 3 years of similar experience in a busy office, preferably an international NGO
Strong interpersonal, organizational and communications skills
Ability to assess priorities and manage competing demands with minimum supervision
Dependable, responsible, reliable and attentive to detail
Knowledge of French and experience in handling finances is desirable and will be an added advantage. If you possess the above qualifications and experience, please apply enclosing a detailed CV, quoting current and expected salary and providing contact details of three referees to (jobs@aphrc.org) or to the address below by 19th November 2013.
The Human Resources Officer
African Population and Health Research Center
APHRC Campus, 2nd Floor
Manga Close, off Kirawa Road
P.O. Box 10787-00100 GPO
Nairobi
www.aphrc.org
