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Title: Office Administrator.
A start-up company offering career guidance services would like to fill the position of an Office Administrator. The ideal candidate is mature, self-driven and passionate about working for and with young people.
Position Function: To implement administrative systems, procedures and policies and monitor office assignments.
Duties & Responsibilities
Office Management;
Maintain efficient operations at the front office and all administrative functions while liaising with all units such as Marketing and Finance.
Respond to customer enquiries and complaints; resolve them promptly or escalate as when the need arises
Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place orders and verify receipt of supplies.
Manage the petty cash, cheque book and issue payments within authorization levels based on approved quotations and supporting documentation.
Handle bank deposits within authorized limits, VAT payments and basic bookkeeping.
Correspondence/Reports/Writing;
Document meeting meetings and take the lead for effective internal and external communication.
Handle mass mailings to external clients on behalf of the CEO.
Collate and generate monthly reports such as consumer trends in counties, peak and low sales periods, most effective advertising/marketing channels etc.
Information/Record Management;
Set up and manage the electronic filing system for easier and more efficient retrieval of records
Maintain and update database of external clients such as institutions, and walk-in clients for quick reference and effective communication.
Event Management;
Coordinate career related events in collaboration with institutions, corporate organizations, etc, to ensure DYC representation in the said events
Organize and manage business meetings, seminars, social functions; negotiating competitive rates and managing related costs
Prepare invitations for official and social functions and follow up on acceptance/regrets for planning purposes.
Coordinate domestic and international travel and support all travel logistics including visa related issues.
Review travel reimbursement vouchers for accuracy and ensure all supporting documents are attached to process claims.
Research;
In collaboration with the marketing team, gather information from institutions on career related activities in institutions/churches/government across the counties and develop an annual calendar for planning purposes
In collaboration with the ICT Consultant, actively participate in writing two career related articles for publication in the website per month.
Academic / Professional Qualifications & Work Experience
Possess a relevant Diploma; Bachelor degree is an added advantage
Have a minimum of two (2) years progressive experience in a similar position
Possess relevant professional certification(s)
Superior communication skills – oral and written
Must be a team player
Excellent analytical and report-writing skills
Excellent organizational, planning and decision making skills are required
Starting salary: Monthly gross of Kshs 13,000 – 20,000/- per month depending on experience and qualifications
Application Process:
Interested candidates should send their CV and application letter to jobs@discoveryourcareer.co.ke by end of day Friday, 29th November.
Kindly include details of your current salary, references, and certificates. Only the shortlisted candidates will be invited for an interview. The successful candidate will be required to take a career test to ensure that the job tasks align to his/her areas of interest. Please visit www.discoveryourcareer.co.ke to learn more about the career test.
