Finance Manager (Kenyan Jobs, Jobs in Kenya March 2014)

Title: Finance Manager 

ISK seeks to employ and retain professionals of the highest quality. Faculty with overseas experience, demonstrated collaboration skills, a commitment to their own professional growth, and a deep enthusiasm for providing a challenging nurturing environment within which our students will thrive will likely be a good match for ISK and its programs.

ISK is especially interested in dynamic educators comfortable with data-driven systems for ensuring student learning, and who thrive in a collaborative professional environment focused on continuous improvement.

Finance Manager

ISK Mission: ISK provides an exemplary education offering both the International Baccalaureate and the North American diploma.We prepare students within a culturally diverse community to become informed, independent thinkers and responsible world citizens.

ISK Vision: Empowering students to create solutions for tomorrow’s challenges

Reports To: Business Manager

Scope of Responsibilities:

• The Finance Manager’s role encompasses oversight of the school’s financial systems, along with outsourced non-educational services.
• The primary mission of this role is to manage the business affairs of ISK to provide the best possible educational services with the financial resources available.
• Within the parameters of Board Policy and ISK’s Strategic Plan, the Finance Manager works closely with the Business Manager to align support systems with the school’s educational Mission, Vision and Aims.
• The Finance Manager is a senior administrator with a key role in the Administrative Team, and a non-voting position on the Board’s Finance Committee.

Specific Responsibilities:

• Financial planning, management and control.
• Prepare and interpret financial information.
• Oversee an annual audit – Local and ISKF.
• Ensure that all statutory requirements of the organization are met.
• File the company returns annually.
• Liaise with and coordinate legal services for the School.
• Submit and monitor A/OS grant applications.
• Manage the cash flow and prepare cash flow forecasts in accordance with policy.
• Monitor risk management policies and procedures to ensure that program and organizational risks are minimized.
• Prepare and manage annual budget.
• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
• Process and submit statutory and benefits remittances on time.
• Produce accurate financial reports to specific deadlines including monthly financial statements for the Board of Directors.
• Advise the Director in the management of school investments within the guidelines set by the Board
• Advise the Board of Directors in development of a Long Term Financial plan and monitor its progress.
• Ensure accurate and timely billing of parents and collection of fees
• Ensure accurate management of the fixed asset register.
• Keep abreast of changes in financial regulations and legislation.
• Develop external relationships and liaise with appropriate contacts, e.g. ISKF, auditors, solicitors, bankers and statutory organisations such as the KRA, NSSF, and NHIF
• Liaise with auditors to ensure annual monitoring is carried our.
• Supervise Business Office staff.
• Performing other duties as may be reasonably assigned by the Business Manager

Required Qualifications, Skills and Qualities:

• A fully Qualified ACCA.
• Have a successful track record, of no less than 3 years as a Finance Manager in a non-profit institution.
• Possess a working knowledge of organizational management.
• Strong analytical, decision-making and planning skills.
• Have excellent organizational and managerial skills and the ability to work collaboratively with faculty and the administration team to ensure the goals and plans of ISK are achieved.
• Experience in the preparation of financial statements, budgets and forecast.
• Firm foundation in accounting principles and financial reporting standards.
• Excellent general management skills particularly in facilitation, team building and coordination.
• Effective communicator with ability to communicate organization’s direction and ability to motivate others with strong, honest leadership.
• Ability to walk on water…with a smile.

Preferred Qualifications, Skills and Qualities:

• MBA
• High level of integrity, commitment and professional responsibility.
• Experience in the business office of a large, culturally diverse international school.

All employees must present evidence of a police clearance from their current country of employment or a Certificate of Good Conduct from Kenya that is provided to the end of the year prior to accepting employment at ISK.

All teacher applicants must complete and submit this form Please print, fill, scan and email to hrmanager@isk.ac.ke together with your complete application.

Required for Employment

Applicants seeking employment at the International School of Kenya must have the following qualifications:

Mandatory for all applicants

• A minimum of a Bachelor’s degree or its equivalent.
• an understanding of, and commitment to, the philosophy, mission and goals of ISK.
• An exemplary personnel record.
• Reference contact information both email and phone numbers
• from current and recent supervisors.
• Evidence of professional commitment to continuous growth.

What you need to apply

• A relevant certificate.
• A minimum of two years’ relevant experience within the last five years.
• See the appropriate recruitment profile.

If you feel that you are the right candidate for this position, please send your application letter together with a detailed CV, letter of interest, and three recent references and their contacts to hrmanager@isk.ac.ke before April 10, 2014.

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Secretary to the Managing Director (Kenyan Jobs, Jobs in Kenya March 2014)

Title: Secretary to the Managing Director

Industry: Engineering.

Location:Nairobi.

Salary:    50,000

Our client, a leading provider of complete boreholes, water pumping, water treatment, and waste water management solutions that offers point-of-entry to point-of-discharge solutions is seeking to fill the position of a secretary to the managing director

Key Tasks and Responsibilities

• Maintain MD’s schedule by maintaining his calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
• Provide administrative and secretarial support in various office environments.
• Responsible for the MD’s efficient processing of bulk mailings
• Process orders, enter and retrieve data
• Facilitate spreadsheet and database management
• Maintain accurate, up to date comprehensive and confidential files and records.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Open and route mails to appropriate departments within the company.
• Answer busy telephones, direct and route calls, and schedule appointments.

Skills and Qualification Required.

• CPS or CAP certification
• Must have an accounting background
• Degree/Diploma in business administration/management
• Reporting  skill and knowledge of  graphic designing
• Honest, God fearing, sharp and aggressive
• Quick with decision, naturally well-organized
• Ready to work under pressure and able to multitask
• Show sense of responsibility
• Very good competency in  a computer packages
• Proficiency in oral and written communication

To apply, send your CV and Cover letter ONLY to jobs@flexi-personnel.com before 12th April, 2014. Clearly indicate the position applied for and the minimum salary expectation on the subject line.

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Marketing Executive (Kenyan Jobs, Jobs in Kenya March 2014)

Title: Marketing Executive

Duties & Responsibilities

• Planning, developing, implementing, and evaluating advertising and trade promotion programs;
• Developing field sales action plans
• Contributing marketing and sales information and recommendations to strategic plans and reviews, preparing and completing action plans, customer-service standards, resolving problems, identifying trends, determining system improvements; implementing change.
• Meeting marketing and sales financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Identifying marketing opportunities by identifying customer requirements; defining market, competitor’s share, and competitor’s strengths and weaknesses; forecasting projected business; establishing targeted market share
• Improving product marketability and profitability by researching, identifying, and capitalizing on market opportunities; improving product packaging; coordinating new product development
• Sustaining rapport with key accounts by making periodic visits; exploring specific needs; anticipating new opportunities.
• Provides information by collecting, analyzing, and summarizing data and trends.
• Accomplishing marketing and organization mission by completing related results as needed.
• Maintaining constant contact/ touch with existing and new customers and customers database
• Increasing sales line and image building

Requirements and skills

• University degree in sales and marketing from a recognized institution
• Proven knowledge in online marketing
• At least 3 years’ experience in sales and marketing field
• Ability to communicate ideas and strategies clearly
• Ability to make strategic marketing decisions
• Financial Planning and Strategy
• Marketing Concepts, Positioning, People Management, Territory Management, Sales Planning, Competitive Analysis, Understanding the Customer, Product Development, Client Relationships, Creative Services

If you have met the above requirements send your cover letter and resume to vacancies@fep-group.com on or before 10th April 2014.

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Nutrition Program Manager (Kenyan Jobs, Jobs in Kenya March 2014)

Title: Nutrition Program Manager

Country: Kenya

Base: West Pokot

Direct line manager: Nutrition Head of Department

Line management of:Nutrition Program officers

Founded in 1979, ACF International (Action Against Hunger) is an international humanitarian organization that delivers programs in over 40 countries. Recognized worldwide as a leader in the fight against hunger, our mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts.

From crisis to sustainability, ACF tackles the underlying causes of malnutrition and its effects. By integrating our programs with local and national systems, we further ensure that short-term interventions become long-term solutions. With Head Offices in France, the United Kingdom, Spain, the United States and Canada, our international network shares its combined resources, breadth of experience and technical expertise in pursuit of a world without hunger.

ACF is present in Kenya since 2001. Currently the mission is implementing program activities in West Pokot, Isiolo, Tana River, Garissa and Dadaab refugee camps.

Summary

Action Against Hunger is looking for an enthusiastic, result oriented and experienced candidate to take on the position of a nutrition program manager West Pokot County. The nutrition program manager will be based in Kapenguria office in West Pokot County. He/she will be under the supervision of the Head of Nutrition Department.

The manager will be directly responsible for overseeing the implementation of ACF nutrition activities in West Pokot County while working closely with MoH and key stakeholders in the county to ensure linkages between nutrition sensitive and specific interventions. Key activities of the manager will include; provision of technical support and oversight, representation of ACF in necessary fora, proposal formulation/writing, capacity building, monitoring, evaluation and reporting, budget management and staff management.

Objectives and detailed activities for the assignment include:

Objective 1: Program implementation and oversight

• Ensure adherence of all ACF activities to national and international guidelines
• Ensure and supervise directly the technical work of the nutrition team in West Pokot County
• Supervise and manage the implementation of capacity building activities through OJT in HINI and trainings in close liaison with the county health management teams.
• Ensure integration of IYCN activities to the component of the nutrition program in the camps.
• Ensure monthly meetings with the staff based in the field to review implementation progress.
• Participate and ensure the implementation of sporadic assessments, and actively participate to nutritional surveys and program coverage surveys, according to the needs.
• Ensure frequent  visits to the field to monitor activities, supplies, and general running of the programs
• In collaboration with the Nutrition Head of Department; Propose and initiate improvements according the analysis and findings of sporadic assessment that will contribute ACF strategy reviews and advocacy.
• In collaboration with Nutrition Head of Department adjust the program to any change in the context (location of the centers, number of staffs, and communication with the field…)
• Identify and participate in the nutrition and other related meetings with key stakeholders in the county
• Overall review of program performance as per stipulated standards and development of feasible action points thereafter

Objective 2: To coordinate activities within ACF and between partners/stakeholders

• Oversees the coordination of all the components of the HINI program in collaboration with the ACF team
• Coordinates nutrition activities, with other nutrition sensitive stakeholders in the county
• Plan field movement on a weekly basis and coordinate with logistics and finance department on purchase orders, cash forecast and BFU/PFU on a monthly basis.
• Works closely with logistics and administration to ensure timely delivery of supplies.
• Coordinates the orders and supply of food and non-food items with the organizations in charge of the supplies in collaboration partners if need be.
• Work closely with the Advocacy PM in follow up of relevant advocacy issues in the county

Objective 3: Reporting and documentation of all related nutrition activities

• Develop monitoring and evaluation plan as per ACF guidelines and follow up implementation of the same
• Develop and follow up on activity progress reports, evolution and monthly narrative report. This will entail monthly review of statistics and changing dynamics at the county level and advise coordination on any specific issues for consideration in West Pokot County
• Write the first draft of the proposals, project procurement plans and donor reports based on donor guidelines and timeframes. This will be shared by the line manager for further review and follow up till the final version is developed
• Review activity reports of staff and provide necessary feedback to the staff in West Pokot County.
• Actively contribute to surveys and assessments process and report writing
• Participate in the analysis and drafting of activity reports and evaluation of the project.
• Contribute in defining technical strategy and country strategy when required.
• Work closely with ACF team in West Pokot and Nairobi to include the advocacy PM in documentation of key activities, development of lesson learnt documents and other related advocacy issues

Objective 4: Budget management

• The Nutrition PM will be directly responsible for monitoring of project activities in the area. He/She is the budget holder and will be responsible for the following specific issues with close liaison and authorization where necessary from the Nutrition Head of Department.
• Preparation of budget and budget narrative and project inception phase
• Development of spending plans based on activity plan
• Closely monitor project expenditure against stipulated deliverables and budget agreements/donor guidelines
• Have monthly review meetings based on budget follow up from finance departments and advise where necessary
•  Closely liaise with the finance and logistics unit  to follow up expenses
• Prepare cash forecasts on monthly basis

Objective 5: Staff management 

• This will be in line with ACF HR manual to include:
• Staff management of all nutrition staff in the area of operation to include identification of staff training needs, staff supervision, capacity building  and follow up
• Undertaking of staff evaluations
• Launch of staff requests, call for applications and recruitments of nutrition officers
• Staff motivation in close liaison with HR

Objective 5: Relations and others

• Representation of ACF in various meetings as stipulated above, to include creation of awareness of    what ACF does in the region.
• Problem solving of any matters arising in the area related to the project in close liaison with the head of base and national team
• Adherence to ACF security guidelines and sensitization of staff on the same as per ACF SOP in close liaison with HOB

Objective 5: Any other duties 

• The job description is flexible as per existing duties and project needs. Various or additional duties may be assigned by the supervisors as per project needs

Qualifications

• Master of Science or Bachelor of Science (Foods, Nutrition and Dietetics) or a closely related field  (must be registered with the Kenya National Dietetics Institute)
• 2 years’ experience in HINI related  nutrition programs
• Over 3 years field experience as a Program Manager
• Experience working with national, county and local authorities in Kenya
• Previous experience with ACF preferred though if not available strong experience with an international humanitarian agency would be acceptable.
• Knowledge on basic computer applications such; excel, word, power point presentation.
• Knowledge on Maternal Infant Young Child Feeding
• Knowledge on surveys and assessments and data analysis.
• Fluency in English with good verbal and written communication skills.  Ability to communicate and negotiate effectively.  Communication skills ( written, oral and cross cultural)

What ACF will offer:

• Start date: 1stMay 2014
• Duty station: West Pokot
• Remuneration package: Very Competitive salary package with additional benefits to include:
• Career development opportunities with ACF including expatriation
• Comprehensive medical cover for self and dependents
• Opportunity to work in a nice  and friendly environment with a dynamic and motivated team
• Individual training and capacity building budget

Closing Date:  Friday 11th April 2014 by Close of Business 5pm.

Applications sent after the closing date and time will not be considered.

Interested candidates should forward their applications including a cover letter, curriculum vitae and telephone contacts and email addresses of 3 referees preferably former/current supervisors (certificates will be required later on in the recruitment process) to:

EMAIL: recruit.ke@acf-international.org  indicate the position on the subject line of the email. Position opened to Kenyan Nationals only.

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Nutrition Program Officer –(Micronutrient Program- MNP) (Kenyan Jobs, Jobs in Kenya March 2014)

Title: Nutrition Program Officer –(Micronutrient Program- MNP)

Country: Kenya

Base: Garbatulla and Merti Sub-counties

Direct line manager: Nutrition Program Manager

Line management of:None

Founded in 1979, ACF International (Action Against Hunger) is an international humanitarian organization that delivers programs in over 40 countries. Recognized worldwide as a leader in the fight against hunger, our mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts.

From crisis to sustainability, ACF tackles the underlying causes of malnutrition and its effects. By integrating our programs with local and national systems, we further ensure that short-term interventions become long-term solutions. With Head Offices in France, the United Kingdom, Spain, the United States and Canada, our international network shares its combined resources, breadth of experience and technical expertise in pursuit of a world without hunger. ACF is present in Kenya since 2001. Currently the mission is implementing program activities in West Pokot, Isiolo, Tana River, Garissa and Dadaab refugee camps.

Under the supervision of the Nutrition Program manager the incumbent will be part of the team implementing High Impact Nutrition Interventions program (HiNi) in Isiolo County (Garbatulla and Merti).

His/her support will focus on integrating Micronutrient programming to the mainstream HiNi program. General objectives include: Strengthening of systems to ensure sustainability;Strengthening planning and coordination; Strengthening service delivery by ensuring scale-up and integration and joint support supervision and monitoring with MoH and partners.

The Nutrition Program Officer (MNP) will be tasked to:

• Ensure that MNP is appropriately incorporated into the ongoing HiNi program
• Oversee Community mobilization and sensitization of the MNP program including  planning sensitization meetings for  local leaders
• Oversee registration of beneficiaries according to the laid out procedure
• Ensure proper beneficiary documentation in the MNP registers
• Coordinate the activities of community health workers  in collaboration with the Nutrition Staffs to  enhance increased uptake of the MNPs
• Ensure increased uptake and utilization of MNPs through conducting home visits with CHWs, documenting experiences and having feedback sessions with the beneficiaries.
• Together with link facilities oversee training of MTMSGs on use of MNP and appropriate IYCN practices
• Conduct on job training of CHWs and Health workers on use of MNP
• Ensure that facilities have monthly health education sessions at  the community level including promotion of proper IYCN practices
• Ensure that home visits are conducted by CHWs and document the experiences among household using MNP
• Liaise with local leaders to have frequent Barazas to get feedback from the beneficiaries on the MNP Program
• Prepare monthly, progress and Quarterly reports for presentation to WFP.
• Monitor stocks of the MNP in all the health facilities and advice the program on procurement to ensure no stock-outs at any time
• Attend and participate in coordination meetings with partners and the MOH and report on progress
• Plan and conduct Post Distribution Monitoring together with MOH and WFP
• Assist the Deputy Program Manager to work with the logistic and admin departments to plan, procure appropriate supplies and follow up community based activities

Qualifications

• Qualifications and Skills required
• Degree in Nutrition or any closely related field
• At least 2 years’ experience in nutrition programming preferably in Arid and Semi-Arid Areas (ASAL). HiNi experience will be an added advantage
• Computer skills with excellence in Microsoft Word and Excel
• Previous experience with an international relief humanitarian agency and a demonstrated humanitarian motivation.
• Proven ability to work in a team and proven skills in capacity building and community development (including community participation).
• Good communication skills, particularly with Health Workers, children and mothers and general community members.
• Must be a leader who is organized, motivated, autonomous and able to take initiatives, courteous and must have the ability to interact with a wide variety of people and communities.
• Good level of spoken and written English and Kiswahili.  Understanding of local languages will be an added advantage.
• Good report writing skills and a fast learner
• Ability to work within deadlines, follow security rules and be flexible.

What ACF will offer:

• Start date: May 2014
• Duty station: Garbatulla and Merti
• Remuneration package: Very Competitive salary package with additional benefits to include:
• Career development opportunities with ACF including expatriation
• Comprehensive medical cover for self and dependents
• Opportunity to work in a nice  and friendly environment with a dynamic and motivated team
• Individual training and capacity building budget
• Duration of contract: One year contract, renewable depending on funding availability and performance

Closing Date:  Friday 11th April 2013 by Close of Business 5pm. Applications sent after the closing date and time will not be considered.

Interested candidates should forward their applications including a cover letter, curriculum vitae and telephone contacts and email addresses of 3 referees preferably former/current supervisors (certificates will be required later on in the recruitment process) to:

EMAIL: recruit.ke@acf-international.org  indicate the position on the subject line of the email. Position opened to Kenyan Nationals only

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