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Title: Human Resource and Administration Officer
The Micro Enterprises Support Programme Trust (MESPT) is an autonomous Kenyan organisation whose Founders are the Government of the Republic of Kenya and the European Union.
MESPT evolved from a bilateral Programme implemented by GoK/EU between 1997 and 2002. MESPT was established to continue with the activities carried out under the bilateral Programme.
MESPT is governed by an independent board of Trustees that oversees a management team charged with implementation responsibilities.
MESPT has over 40 staff members and wishes to recruit a Human Resource and Administration Officer
Reporting to the Finance and Administration Manager and working closely with the Managers and the staff of MESPT, the Human Resource and Administration Officer is expected to carry out the following among other duties:-
- Administrative Duties;
- Oversee effective Administration of the organisation by supervising the Administrative Assistants;
- Conduct routine administration of staff medical, pension and gratuity schemes;
- Coordinate insurance of MESPT assets and maintain contracts for all insurance;
- Co-ordinate the filing of MESPT records;
- Oversee the utilization of MESPT assets and protection of the assets by the staff to whom they are entrusted;
- Oversee the procurement role in MESPT and ensure proper management of all supplies at head office and in field offices;
- Provide administrative support to the organisation;
- Comply with all data protection requirements with regards to the access and dissemination of personal data;
- Liaise with providers of various services (courier, security, water, electricity, medical, insurance, staff meals and other services), to ensure the needs of MESPT and staff are met;
- Coordinate with Managers to plan and finalize field travel arrangements for staff;
- Provide guidance and leadership to staff on administrative issues.
- Implement and monitor support services, including procurement of supplies and services, transport, communications and information technology support;
- Oversee legal, safety, security, and other compliance requirements;
- Work with Management and others to develop and implement operating policies and procedures for MESPT;
- Analyze administrative problems and make recommendations for new or revised policies and procedures;
- Human Resource Duties;
- Co-ordinate and support staff recruitment and orientation, including preparation of employment contracts, confirmation and contract renewals;
- Prepare HR reports such as staff leave, turn-over, confirmation status, etc;
- Maintain and update personnel information;
- Oversee the annual appraisal of staff members, review of performance benchmarks and preparation of the performance benchmarks for the new period;
- Ensure that the staff files are complete in every respect;
- Lead in staff recruitment; this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, participating in interviews and selection of candidates when necessary;
- Develop and implement policies on issues such as working conditions, performance management, equal opportunities and absence management;
- Advise MESPT Management on pay and other remuneration issues, including promotion and benefits;
- Undertaking regular salary and benefits reviews;
- Interpret and advise on labour and employment laws and ensuring that MESPT complies to them;
- Deal with grievances and implement disciplinary procedures;
- In consultation with line Managers, develop strategies which consider immediate and long-term staff requirements;
- Analyze training needs for staff in conjunction with Managers and ensure that staff participate in identified training programmes;
- Recommend any other improvements that need to be made and any other aspects that will make MESPT the employer of choice;
- Other duties; Any other duties as may be assigned by the Finance and Administration Manager from time to time.
Desired Skills and Ability
- Good communication, presentation and analysis skills
- Pro-active and self motivated
- Excellent interpersonal skills
- Team player
- Good team building and people skills
- Analytical and problem solving skills
- Able to demonstrate excellent organizational skills
- Ability to handle pressure and work with minimum or no supervision
- Strong leadership skills
- Decision making skills
- Effective verbal and listening skills
- Time management skills
- Ability to maintain strict confidentiality
Qualifications
- A degree from a recognized University.
- A minimum of 12 years post qualification work experience in a commercial environment.
- Must be computer literate.
- Membership to the Institute of Human Resource Management (IHRM) an added advantage.
How to Apply
Qualified Candidates interested in the post should send their application by post, courier or hand delivered to our offices by to be received by 14th March 2014 and include; detailed CV, email address, daytime telephone contacts, current and expected remuneration package, names and email contacts of three referees and the academic certificates and other testimonials to the following address:-
The Chief Executive Officer
Micro Enterprises Support Programme Trust (MESPT)
MESPT Plaza, 01 Tausi Road, (between Westlands & Muthithi Roads)
P. O. Box 187,Sarit Centre 00606,
Nairobi, Kenya
