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Title: Human Resource Manager
Location: Mombasa
Reports To: Group HR Manager
Liaison Relationship With: Business Head Units, Ceos & Directors
Company Profile:
Our client is a wholly owned subsidiary of a Group of Companies, started operations in Kenya in 1978. The company manufacturers Cold Formed Steel Sections, Hot Dipped Galvanised Pipes, Plates, UPVC Pipes, HDPE Pipes and PP-R pipes and fittings.
The company has attained ISO 9001:2000 certification and is bent on continuous improvement and innovation for sustainability.
Job Purpose
The Human Resource Manager is responsible for providing support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and employee counselling to ensure that there is positive employee engagement, motivation, development and retention.
Specific responsibilities and accountabilities
The HR Manager will be responsible for suporting the company in all the HR matters in Steel Division in liaison with the Head of Human Resources. Specific duties will include but not limited to:
Recruitment & Induction
- Provide support to supervisors and staff to develop the skills and capabilities of staff. Main activities:
- Ensure accurate JDs are in place
- Provide advice and assistance when conducting appraisals
- Identify Training and Development needs and opportunities
- Process trainings and follow up approvals and reimbursement from DIT
- Coordinate staff recruitment and selection process
- Prepare adverts for vacant positions
- Guide in short listing and schedule interviews
- Conduct reference checks
- Co-ordinate orientation and induction programs
- Manage the separation process i.e Dismissals, Termination, Retirement and Redundancy procedures.(Including exit interviews)
Performance Management & Staff Development
- Coordinating the performance management system and analysis of results
- Implementation of the training plan and co-ordination of training and development programs in the company
- Monitor staff attendance and prepare weekly reports on the same.
- Staff Welfare & Records
- Promote workplace safety and ensure compliance with OHS legislation
- Provide basic counseling to staff on work related issues and concerns
- Maintain and update accurate staff records.
- File pension claims for employees exiting employment
- Administration of leave and leave records (Sick offs, annual etc)
- Accurate documentation for injuries, preparing case files, and custodian of legal records related to WIBA.
Employee and Industrial Relations
- Manage disciplinary procedures and grievances
- Interface with union office bearers and oversee implementation of the CBA
- HR Policy Adminstration
- Assisting in the implementation and interpretation of HR policies and procedures
- Implement the HR information system
- Payroll and HR Compliance
- Provide guidance in the disciplinary process
- Implementing the HR work- plan through specific activities
- Ensure compliance of ALL statutory requirements for the company i.e. NSSF, NHIF, PAYE, DIT, HELB, and filling of tax compliance form.
- Consolidate payroll input for processing of payroll.
- Staff loans and advances reconciliations and deductions
Administrative Roles
- Monthly filing of staff statutory returns to NITA,PAYE, NHIF,NSSF, HELB
- Administration of employee related insurance covers and liaise with Insurance Company on routine issues.
- Liaising with DOSH on occupational injuries and claims on WIBA
- Filing case files with GA on litigation against the Company on Motor Vehicle Accidents
- Opening files, updating and custodian of all personnel files
- Registration of staff to NSSF and NHIF
- Application and reimbursement of grants for attachees
- Application and follow up of compliance certificates for NSSF,NHIF AND Tax Compliance on quarterly basis
- Processing single business permits, branding and parking tickets quarterly with Municipal
Council
- Occupational Health and Safety Compliance
- Maintaining and retrieval of company documents for tender purposes etc ( logbooks, permits, certificate of incorporation, PIN Certs, Directors documents )
- Payment of land rates and rent
- Organise for inspection of commercial vehicles
- Preparation of sales agreement for vehicles and application of transfers
- Renewals of contracts for vendors of outsourced services and payment of services
- Management of clock in system and time attendance
- Ensuring general cleanliness of the office block
Requirements and Essential Skills
- Degree in HR Management or related field
- 7 years’ experience in an industrialized environment
- Member of a professional body
- Positive and self-motivated
- Upholds integrity
- Good interpersonal and communication skills
- Ability to positively influence
How to apply
To apply for this position send your CV to mycv@myjobseye.com quoting the position in the subject line. Kindly also mention your current/ last salary and benefits. Only shortlisted candidates will be contacted
