Human Resources Manager (Kenyan Jobs, Jobs in Kenya March 2014)

• TITLE: Human Resources Manager 
• 
  
• Our client recruiting for the following position:

  JOB PURPOSE 

  To develop and deliver people management strategies which support the company’s overall strategic aims and objectives. The jobholder will be expected to contribute at both a strategic and operational level in order to identify HR priorities and recommend appropriate people management solutions which support business aims, in addition to providing a customer- focused HR service. The jobholder will provide expert professional advice and support to managers and staff on all aspects of people management, which fully reflects the Company’s desire to be an employer of choice, current employment legislation and best practice. 

  DIMENSIONS 

  Working with approximately 230 staff, the jobholder will help direct a HR budget and will be expected to provide guidance and support to all staff on the full range of HR activities including policies and procedures, terms and conditions of employment, absence management, restructuring of services, recruitment, retention, performance management, employee relations, employee reward, learning and development and internal communications. 

  PRINCIPAL DUTIES AND RESPONSIBILITIES 

  1. Strategic HR Management 

  1.1. In consultation with the Chief Executive and Finance and Administration, prepare and implement the annual HR Plan to support the overall strategic aims and objectives of the company. 

  1.2. Identify, design and implement strategic HR projects, as and when required. 

  
  

  2. Resourcing 

  2.1. Provide support to managers in the recruitment of all staff.

  2.2. Participate in the selection of staff, as appropriate.

  
  

  3. Employee Relations

  
  

  3.1. Work closely with senior and line managers, providing them with expert guidance, coaching and support on the full range of HR activities (including policies and procedures, terms and conditions of employment, absence management, restructuring of services, performance management, redundancy planning etc.), in order to ensure consistent and fair approach to people management throughout the Company

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  3.2. Keep up to date with legal developments and advise management on compliance and risk factors.

  
  

  3.3. Manage investigations, disciplinary and grievance matters in conjunction with the other department heads/chiefs.

  
  

  3.4. Provide advice and guidance on individual employee relations cases, ensuring that these are well managed and meet the requirements of the Company’s policies,

  Best practice and employment Legislation (Kenyan Employment Act).

  
  

  3.5. Develop, implement and maintain HR policies and procedures to ensure effective, fair and consistent management of staff throughout the organization, and ensure that the staff handbook is comprehensive and up-to-date.

  
  

  3.6. Ensure that managers and staff are aware of the policies and procedures and able to operate them effectively.

  
  

  3.7. Provide support to staff on HR issues, as and when required.

  
  

  3.8. Monitor and review the system of performance appraisal and continually develop as necessary, ensuring that annual appraisals are carried out in a timely manner and followed up.

  
  

  3.9. Develop and maintain an effective partnership with the Staff Forum ensuring consultation and communication practices are routinely adopted to enable management to make effective decisions and successfully implement proposals.

  
  

  3.10. Ensure that staff are informed and updated on key business and organisational issues.

  
  

  4. Learning and Development

  
  

  4.1. In consultation with line managers, follow up individual development needs and source external training provision as and when required, monitoring training costs against budget.

  
  

  4.2. Administer the evaluation of all learning and development activities.

  
  

  4.3. Make recommendations on a cost – effective management development programme to support the Company’s people management strategies

  
  

  .4.Maintain training records for all staff and assist with any training initiatives, as required.

  
  

  5. Compensation and Benefits

  
  

  5.1. Gather and analyze market data to measure the competitiveness of the Company’s compensation and benefits package, and make recommendations as appropriate.

  
  

  5.2. Assist with the annual salary review process, as and when required.

  
  

  6. Other

  
  

  6.1. Monitor sickness and absence levels and provide monthly management reports to the management.

  
  

  6.2. Represent HR and participate in various internal groups and committees across the organization.

  
  

  6.3. Review and manage new starter and leaver processes, including conducting exit interviews for all staff.

  
  

  6.4. Manage maternity leave administration and flexible working requests.

  6.5. Monitor HR trends throughout the organization and provide management information on Key Performance Indicators.

  
  

  6.6. In consultation with the Chief Executive and Finance and Administration, manage the implementation of HR systems and develop where necessary.

  
  

  6.7. Manage health issues and medical referrals.

  
  

  6.8. Manage the information held on the HR database and personnel files to ensure it is updated in a timely and accurate manner and complies with any legal or data protection policies.

  
  

  6.9. To undertake other tasks as agreed with the Chief Executive. This is not a complete statement of all duties and responsibilities of this post. The jobholder may be required to carry out other duties as directed by the Chief Executive, the responsibility level of which should not exceed those outlined above.

  
  

  NATURE AND PURPOSE OF INTERNAL AND EXTERNAL CONTACTS

  
  

  Internal 

  
  

  The job holder will be expected to maintain close and effective personal working relationships at all levels of the organization. 

  
  

  The communication skills required include the ability to communicate complex, sensitive and contentious information.

  
  

  External

  • External agencies, including recruitment agencies, recruitment advertising agencies, trainers and suppliers of other HR products and services.

  
  

  Employment lawyers, occupational health professionals and medical Practitioners & Insurance companies.

  
  

  KNOWLEDGE AND SKILLS REQUIRED

  •Degree in HR (or equivalent)

  
  

  •Proven generalist experience including the ability to work at both strategic and operational levels

  
  

  •Fully conversant and up-to-date with all aspects of Kenyan employment law and HR best practice

  
  

  •Experience in the development and implementation of employment policies and procedures

  
  

  •Experience at recruitment interviewing and assessment at a senior level

  
  

  •Ability to work autonomously and flexibly

  
  

  •Influencing, persuading, coaching and negotiating skills

  • Excellent interpersonal, written and verbal communication skills

  • Ability to prepare and present reports to director level

  •Pro-active and self-motivated

  •Excellent planning and organization skills to meet deadlines

  •Proficient in the use of MS Office applications, email and the Internet

  •Excellent attention to detail

  •Co-operative and supportive team player

  • A good working knowledge e of HR systems

  •Ability to create HR communications appropriate for the audience

  JOB CONTEXT

  
  

  The job holder reports to the Chief Executive Officer who has overall responsibility for Human Resources matters within the Company.

  
  

  LIMITS OF AUTHORITY

  
  

  The jobholder’s day-to-day delivery of HR services will be autonomous, within the context of the priorities agreed with the Chief Executive.

  
  

  ALLOCATION, REVIEW AND APPROVAL OF WORK

  
  

  The job holder will determine the day to day activities to be undertaken in regular consultation with the Chief Executive. The priorities for the work will be determined in agreement with the Chief Executive.

  
  

  If you meet the above requirement kindly send your Resume to hrkenya@globalcareerscompany.net citing the job position as your subject.

Categories: HUMAN RESOURCE MANAGEMENT