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Title: Personal Assistant
Summary
Our client, one of the largest law firms in Kenya and part of a leading multilateral grouping of law firms in Africa is seeking to recruit a Personal Assistant.
The firm has a staff base of 150-200, retains the services of consultants, associates and trainee advocates and has specialist teams advising on mergers and acquisitions, private equity, finance and property.
Job Purpose
The purpose of this job is to provide support to Partners, Associates, Trainee Lawyers, management and the Firm through discharging secretarial and administrative duties and activities.
Key Responsibilities
- Prepare and modify documents including correspondence, reports, drafts and emails
- Maintain all calendars/diaries, schedule appointments and take responsibility for meeting room management and ensure that the team members are well prepared
- Maintain an adequate inventory of office stationery supplies
- Ensure that office cleanliness and hygiene are maintained
- Handle and distribute all incoming and outgoing correspondences
- Co-ordinate all pertinent travel arrangements for the team including booking of hotels, flights and other associated arrangements
- Handle requests for information and data including file location, retrieval from Registry and closing files
- Maintain correspondence files – document control and maintain client records through filing, retrieval, retention, storage, compilation and updating
- Perform human resource duties as may be required
- Any other duties that the job holder may be asked to do from time to time
Requirements
- A minimum of a diploma/certificate in secretarial studies;
- Demonstrated high skill level in MS Office
- Must have at least three (3) years experience preferably in secretarial/admin role
- Exceptional interpersonal and communication skills (both written & spoken)
- Attention to detail and able to work with minimum supervision
- Must have flexibility, initiative and be reliable
- Effective time management and organizational skills
- High level of integrity, tact and confidentiality.
How To Apply:
Send your application including a cover letter indicating your desire to work with our client; a detailed CV highlighting relevant experience, details of current and expected salary, a day time phone contact, email address, and the names of three professional referees by close of business Thursday 20th March 2014.
Adept Systems
MANAGEMENT CONSULTANTS
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Please note that we do not charge fees for receiving or processing job applications, only
shortlisted candidates will be contacted.
