Assistant Manager - Procurement (Jobs in Kenya, October 2014)

Title: Assistant Manager - Procurement

AIC Kijabe Hospital a church based hospital is seeking to fill the following position: Assistant Manager - Procurement

 Purpose: Under the general direction of the Supply Chain Manager, provide procurement and logistics services, including but not limited to, procuring goods and services in accordance with KH policy and standards; providing guidance, advice and support to ensure procurement processes are effective, efficient, and ethical and provide the best possible value to KH;  supporting the Supply Chain Manager in the discharge of her/his responsibilities and development of new tools; and performing other duties, as assigned.

• Develop organizational procurement capacity.

• Ensure procurement activities support the delivery of Kijabe Hospital’s strategic objectives.

• Develop monitor and update contracting and procurement systems and processes so staff have access to information and advice which is effective, meets probity standards and complies with relevant legislation, regulation and best practice.

• Facilitate expenditure reviews to identify opportunities to add value through improved procurement.

Main Responsibilities:

• Ensure competent quality execution of all regular purchasing duties and administrative works.

• Maintain complete updated purchasing records/data and pricing in the system.

• Execution and monitoring of all regular purchasing duties.

• Support relevant departments with quotations for the purpose of tenders.

• Coordinate with suppliers to ensure on-time delivery.

• Responsible for the preparation and processing of purchase orders and documents in accordance with KH policies and procedures.

• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.

• Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.

• Source for new parts, suppliers or sub-contractors when the need arises.

• Provides required written authorizations, and prepares/issues instructions and  import/export documentation to suppliers, freight forwarders, and/or carriers, to ensure timely and safe arrival of goods, and compliance with domestic and international shipping regulations, Customs regulations etc.,  and  takes necessary action to resolve problems/disputes.

• Establish and maintain a contract register

• Develop and maintain a preferred supplier database and ensure information is available to staff.

• Managing the record keeping requirements of the tender and contracting processes.

• Develop and maintain a reporting system for contractor and supplier performance.

• Develop and maintain a reporting system which measures the contribution of the procurement process.

• Other duties within the scope of the employee’s skills, competence and training as directed.

Minimum acceptable qualifications & experience:       

• First degree in Purchasing and Supplies or any other business related degree.

• Professional certification in Purchasing and Supplies.

• 3 years purchasing experience in a busy organization.

• Strong organizational skills and focused on service delivery.

• Integrity and attention to detail.

• Be able to work unsupervised and meet set deadlines.

• Good communication skills.

• Computer literacy essential.

• Working knowledge of ERP.

How to Apply
Send your application letter and CV and state how your experience matches the specifications via Email: recruit.kh@kijabe.net on or before 23rd October 2014. Only shortlisted candidates will be contacted.

Categories: PROCUREMENT