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Title: Finance Officer
Purpose: To support RedR UK in Kenya with a range of Financial and Administrative support.
Responsible to: Head of Support Services
Location: Musa Gitau Road off waiyaki way, Nairobi, Kenya
Period: Fixed term till 31st December, 2014.
Hours: 5 days per week
Salary 1,148,884/-KES per annum (Grade 4, Step 1).
Closing date: 4th November, 2013
Each year millions of people around the world feel the effects of
natural disaster and conflict. RedR
is an international charity that improves the effectiveness of disaster relief,
helping save and rebuild the lives of people affected by disaster worldwide. We
do this by delivering essential training and support to relief organisations
and their staff, and by supplying skilled professionals to humanitarian
programmes.
Job Description
The Finance Officer will provide support to
the Head of Support/Country Director on the day-to-day finance and liaison
functions for Nairobi office.
Finance:
- Record
financial transactions in line with RedR UK & donor requirements.
- Process
timely payments for goods and services received.
- Managing and reconciling bank/cash books,
preparation of monthly financial accounts for submission to RedR UK,
ensuring financial and resource accountability and effective management of
records as required for auditing.
- Adhere to the Head of Support/Country
Director instructions (as Budget Holder) to ensure that expenditures are
in line with RedR UK policies and financial procedures.
- Coordinate any interim and annual audits.
- Ensure proper accounting of project
recoveries and income recognition.
- Check and
monitor the field office sub-account transactions and incorporate in
reports.
- Maintain,
at all times, accurate and up-to-date financial record and provide
information when required.
- Establish and prepare accurate and timely
information for financial monitoring and progress of programme funds and
grants.
- Prepare
monthly cash flow projections, assisting the HOS in preparing monthly cash
forecast according to donor requirements, as requested.
- Maintain
collection and storage of regular financial reports and budget records.
- Ensure
adherence to the RedR UK and Nairobi offices finance and administration
guidelines at all times.
- Provide
soft and hard copies of monthly financial reports on deadline.
- Assist in
the preparation of donor reporting, interim and final.
- Preparation of Statutory remittance to concerned bodies as provided
for in the payroll – NHIF, NSIF, NSSF, Consultants withholding tax
remissions and Annual returns. This
needs to be done within the deadlines given.
- Issuance and monitoring of Local Purchase Orders (LPOs) for goods
and services.
- Be responsible for the posting of the
monthly finance pouch to UK, to include all necessary documents, as
outlined by line manager.
Other tasks:
- Follow any procedures and guidelines as laid out by RedR UK and
provide comments on where it can be more effective for the programme.
- Work in
close collaboration with other staff members, and provide back up support
where necessary.
- Liaise
and communicate through line management with the UK.
- Develop an understanding of RedR courses and an ability to
communicate and market the courses to local and international NGOs.
- Any other
duties specified by the Head of Support or Country Director as appropriate
for the role.
Person Specification
- Kenyan national
- BSc or MSc in Business Finance,
Finance or other related fields preferred
- CPA qualified preferred section 6 or
CPA K.
- Proven experience in financial
accounting of not less than 5 years
- Excellent computer literacy in Excel
and Word
- Strong financial management experience
with admin experience a strong advantage
- Experience in liaising with
Government, NGOs, UN and other organisations.
- Experience in financial reporting on
ECHO, DFID, OFDA, USAID grants
- Experience in preparing, reporting
against and reforecasting budgets
- Experience in QuickBooks
- Strong commitment to humanitarian work,
preferably with more than 2 years’ experience of working with an NGO
- Good interpersonal and team working
skills, within a multicultural setting
- Strong organisational and time
management skills
- Good spoken and written English
- Proactive approach to work and able to
work with limited supervision at various points
- Flexibility and a can-do approach to
tasks and the ability to adapt to a changing and challenging environment.
- Familiarity with and commitment to RedR’s vision and mission, and willingness to promote this in the field.
To
Apply
Please submit your Updated C.V.
and cover letter indicating the position on the subject line to HR.kenya@redr.org.uk before close
of business on 4th November, 2013.
