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Title: Logistics Officer/Driver -Nairobi
General Position Summary:
The Logistics Officer/Driver will be primarily responsible for overseeing and ensuring all logistics and transport needs of the Regional Office are being met. Reporting to the Regional Coordinator, he/she will provide support to regional support staff, country offices, and visitors. He/she will be instrumental in the provision safe transport services, timely procurement, asset management and XX. The Logistic Officer/Driver is the ultimate custodian of Regional vehicles and will adhere to all traffic and MC safety rules and follow the Mercy Corps transport guidelines/policies
Essential Job Functions:
- Prepares the required documentation for the procurement of goods/supplies and ensures all transactions are completed to Mercy Corps standards.
- Maintains proper inventory of Regional office supplies and ensure all equipment is in working order.
- Responsible for all aspects of asset inventory management of items in the Regional office in coordination with the MC Kenya logistics department.
- Adherence to all MC policies and procedures as outlined in MC logistics policies and procedure manuals;
- Assists staff as needed on creating clear and understandable purchase requests and other documentation;
- Collects quotations and bids from the market for PR-s as assigned– as per Mercy Corps policies and procedures;
- Maintains procurement files as outlined in the MC procurement policy;
- Assists when required with the processing and facilitation of Mercy Corps banking transactions
- Ensure that there are no conflicts of interests between Mercy Corps staff and suppliers and vendors.
- Bring to senior management team’s attention if any conflicts of interest exist or may exist.
- Assist with all property management, including: process of identifying, negotiating and maintaining agreements for offices, houses, vehicle leases.
- When driving, maintains vehicle log-sheets in accordance with MC policies/regulations. Keep the vehicle ready, clean and on standby – ready for use at all times
- Check the vehicle conditions after each trip/routinely – report needs and problems to Regional Coordinator. Responsible for the safekeeping of all vehicle equipment, tools, first aid kits, spares etc.;
- Adhere to all safety and communication protocols;
- Cooperate and be of assistance to staff and visitors – assist in troubleshooting potential problems during daily business;
- Undertake field assignments as assigned;
- Helps to ensure that the office portrays a professional image.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
- Any other duties as assigned by your supervisor
Knowledge and Experience:
- A minimum of 3 years experience in logistics or administration.
- Demonstrated understanding of and / or experience with governmental, non-governmental, or commercial administration, procurement and management issues, protocols and associated systems/apparatus.
- Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
- Effective verbal and written communication, organizational skills – Fluency in both written and spoken English.
- Basic computer skills (Word, Excel) and knowledge of and experience in inventory, procurement procedures, etc.
- Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members and a proven ability to solve problems independently without direct supervision.
- Valid driver’s license and experience driving 4×4 vehicles. Must respect and adhere to all traffic rules.
- A demonstrated ability to multi-task and process information into action as to not delay program activities.
- A clear understanding of procurement ethics and donor compliance is a plus.
Interested candidates who meet the above required qualifications and experience
Should submit on or before October 31st, 2013 at 4.00 p.m. a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to: hr@ke.mercycorps.org
Applicants must clearly indicate on the email subject the position and location they are applying for i.e "Logistics Officer/Driver -Nairobi" Applications without the right subject heading will be automatically disqualified.
Please do not attach any certificates. ONLY Qualified short-listed candidates will be contacted
