ADMINISTRATIVE ASSISTANT (KENYAN JOBS AND JOBS IN KENYA NOVEMBER 2013)

Title: Administrative Assistant

Organizational background

The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects. 

This position is open to qualified Somali candidates with good knowledge of the local area. Female candidates in particular, are encouraged to apply.

Major Duties and Responsibilities:

Under the direct supervision of the Senior Administrative/Finance Assistant and the overall supervision of the Administration/Finance 

Officer, the incumbent will be responsible for the following duties:-

• Extract and input data from various sources in administrative, human resource, procurement and other WFP corporate systems; 

• Acquaint with administrative standard Operating Procedures (SOPs) and ensure all administrative activities are conducted in accordance with administrative rules and regulations;

• Review supporting documentation, verify claims for action and conformance with administrative rules and regulations and liaise with other offices as appropriate;

• Reconcile suppliers’ invoices with the purchase orders and supporting documents, initiate purchase requests and follow up with payment to vendors. 

• Ensures that administrative services received are recognized on time as per IPSAS guidelines;

• Manage office vehicles fleet, including supervision of drivers; 

• Controls inventory items and maintains updated records on location and produce regular reports as necessary;

• Acts as the premises and guest house focal point for the office and guesthouse;

• Supervise the outsourced company for cleaning janitorial and guest house services;

• Ensure timely reservation of Guesthouse rooms and assist with follow-up on recoveries;

• Manages office stationary and supply stock and ensures consumption reports are submitted on regular basis;

• Respond to queries from a variety of sources by providing information, advice and guidance on rules and regulations 

related to area of work or direct to the most appropriate source;

• Draft vehicle hire contracts for field mission; 

• Draft correspondence relating to the area of responsibility;

• Distribute tender documents to suppliers and follow-up on the submission; 

• Coordinate and arrange facilities for meetings , workshops or seminars;

• Make travel arrangements in line with administrative rules and procedures;

• Maintains proper filing system for administrative documents;

• Initiate and modify automated transactions; 

• Perform other related duties as required. 

Minimum Qualifications:

Education: Secondary school education. 

Experience: At least four years of progressively responsible support work in general administrative work including at least 

one year in the field of accounting, human resources, administrative services or other related field. At least one year at G4 level or equivalent.

Language: Fluency in both oral and written communication in English and Somali is a requirement. 

Knowledge: Experience utilizing computers, including word processing, spreadsheet or other WFP software packages.

Interested and qualified candidates are requested to submit online applications only according to the following procedures:

• Go to: : http://i-recruitment.wfp.org/vacancies/13-0014669

• Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.

• NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.

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FINANCE OFFICER (KENYAN JOBS AND JOBS IN KENYA NOVEMBER 2013)

Title: Finance Officer

Purpose: To support RedR UK in Kenya with a range of Financial and Administrative support.

Responsible to: Head of Support Services 

Location: Musa Gitau Road off waiyaki way, Nairobi, Kenya

Period: Fixed term till 31st December, 2014. 

Hours: 5 days per week

Salary 1,148,884/-KES per annum (Grade 4, Step 1).

Closing date: 4th November, 2013

RedR and the work we do

Each year millions of people around the world feel the effects of natural disaster and conflict. RedR is an international charity that improves the effectiveness of disaster relief, helping save and rebuild the lives of people affected by disaster worldwide. We do this by delivering essential training and support to relief organisations and their staff, and by supplying skilled professionals to humanitarian programmes. 

Job Description

The Finance Officer will provide support to the Head of Support/Country Director on the day-to-day finance and liaison functions for Nairobi office.

Finance:

1. Record financial transactions in line with RedR UK & donor requirements.
2. Process timely payments for goods and services received.
3. Managing and reconciling bank/cash books, preparation of monthly financial accounts for submission to RedR UK, ensuring financial and resource accountability and effective management of records as required for auditing.
4. Adhere to the Head of Support/Country Director instructions (as Budget Holder) to ensure that expenditures are in line with RedR UK policies and financial procedures.
5. Coordinate any interim and annual audits.
6. Ensure proper accounting of project recoveries and income recognition.
7. Check and monitor the field office sub-account transactions and incorporate in reports.
8. Maintain, at all times, accurate and up-to-date financial record and provide information when required.
9. Establish and prepare accurate and timely information for financial monitoring and progress of programme funds and grants.
10. Prepare monthly cash flow projections, assisting the HOS in preparing monthly cash forecast according to donor requirements, as requested.
11. Maintain collection and storage of regular financial reports and budget records.
12. Ensure adherence to the RedR UK and Nairobi offices finance and administration guidelines at all times.
13. Provide soft and hard copies of monthly financial reports on deadline.
14. Assist in the preparation of donor reporting, interim and final.
15. Preparation of Statutory remittance to concerned bodies as provided for in the payroll – NHIF, NSIF, NSSF, Consultants withholding tax remissions and Annual returns.  This needs to be done within the deadlines given.
16. Issuance and monitoring of Local Purchase Orders (LPOs) for goods and services.
17. Be responsible for the posting of the monthly finance pouch to UK, to include all necessary documents, as outlined by line manager.

Other tasks:

1. Follow any procedures and guidelines as laid out by RedR UK and provide comments on where it can be more effective for the programme.
2. Work in close collaboration with other staff members, and provide back up support where necessary.
3. Liaise and communicate through line management with the UK.
4. Develop an understanding of RedR courses and an ability to communicate and market the courses to local and international NGOs.
5. Any other duties specified by the Head of Support or Country Director as appropriate for the role.

Person Specification

• Kenyan national
• BSc or MSc in Business Finance, Finance or other related fields preferred
• CPA qualified preferred section 6 or CPA K.
• Proven experience in financial accounting of not less than 5 years
• Excellent computer literacy in Excel and Word
• Strong financial management experience with admin experience a strong advantage
• Experience in liaising with Government, NGOs, UN and other organisations.
• Experience in financial reporting on ECHO, DFID, OFDA, USAID grants
• Experience in preparing, reporting against and reforecasting budgets
• Experience in QuickBooks
• Strong commitment to humanitarian work, preferably with more than 2 years’ experience of working with an NGO
• Good interpersonal and team working skills, within a multicultural setting
• Strong organisational and time management skills
• Good spoken and  written English
• Proactive approach to work and able to work with limited supervision at various points
• Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
• Familiarity with and commitment to RedR’s vision and mission, and willingness to promote this in the field. 

To Apply

Please submit your Updated C.V. and cover letter indicating the position on the subject line to HR.kenya@redr.org.uk before close of business on 4^th November, 2013.

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COMMUNITY MOBILIZER (KENYAN JOBS AND JOBS IN KENYA NOVEMBER 2013)

Title: Community Mobiliser Laisamis

Reporting to:Technical Field Coordinator

Duration: 15 months

Location: Marsabit County, Marsabit South District, Laisamis field office with frequent travel to project sides in same district

Organisation 

Caritas Switzerland is a non-governmental aid agency is and a member of Caritas Internationalis. Caritas works worldwide and adheres to international humanitarian principles (NGO code of conduct). Caritas encourages people to take charge of their own fate and does this by promoting local initiatives that sustainably improve the living conditions of the socially disadvantaged,

advocating the conservation of natural resources, supporting civil conflict resolution and

peace building, cooperating with local partners and strengthening their own commitments.

Caritas Switzerland works in Eastern Africa and the Horn of Africa with a focus on education,

strengthening of civil society, food security and water, hygiene and sanitation. We operate an

office in Nairobi; have Country Offices in Somaliland (Hargeisa) and South Sudan (Torit) and a Representative in Ethiopia (Addis Ababa).

During the 2011 Horn of Africa Crisis, Caritas Switzerland responded in Kenya with emergency

projects Marsabit, Wajir, Turkana, Dadaab, Kitui and Ngong. The interventions focussed on

WASH and Food Security to mitigate the impacts of drought on pastoralist communities. For

its follow-up WASH project in Marsabit, Kenya, Caritas is seeking to recruit two competent

Community Mobilisers for its Project Office in Laisamis.

Key tasks & responsibilities

 Lead community mobilisation process;

 Function as main liaison person between communities and CaCH;

 Become trainer of PHAST / CLTS / CHAST methodologies;

 Disseminate knowledge to community members;

 Participate in planning, implementation, monitoring and reporting of all project activities;

 Support in sensitising local authorities and other stakeholders on the ground on project

goals and objectives;

 Identify and register exact beneficiary households in operation areas;

 Participate in distribution of program inputs to communities identified;

 Prepare and submit monthly report on field activities.

Essential requirements & qualifications

 Samburu language fluent speaking is an added advantage;

 Diploma in Community Development or Project Management;

 At least three years progressive experience in community development desirably among pastoral communities;

 A thorough understanding of local cultures and pastoral community dynamics;

 Good knowledge and experience in implementing WASH projects;

 Familiar with participatory methodology skills for engaging and mobilising local communities;

 A self-driven person who takes appropriate initiatives to responding to project issues;

 A team player, commanding respect with high sense of personal integrity;

 Strong interpersonal and intercultural skills.

Application

If you feel you fit the required profile, please let us know how your qualifications, experience and career ambitions match the requirements of this position. Send your application latest by Monday, 4th, November, 2013 via email to jobs.nairobi@caritas.ch indicating ‘Community Mobiliser Laisamis’ in the subject line.

Please provide a Curriculum Vitae (CV) that contains details of your qualifications, experience, present position, and current remuneration, earliest date of availability, names and telephone contacts of three referees. Qualified women are especially encouraged to apply. Contract start: November 15, 2013

Only shortlisted candidates will be contacted. 

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PROJECT OFFICER- REGAL IR (KENYAN JOBS AND JOBS IN KENYA NOVEMBER 2013)

Title: Project Officer- Regal IR

Organizational Context

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

Project Summary

Resilience and Economic Growth in Arid Lands-Improving Resilience (REGAL-IR) is a 5-year program sponsored by USAID/Kenya and Feed the Future (Ftf) to reduce hunger and poverty, increase social stability and build strong foundations for economic growth amongst pastoralists and transitioning pastoralists in Kenya’s arid and semi-arid lands (ASALs). The program is designed to empower communities to take charge of their development and to strengthen their capacity to select, design, implement and monitor activities toward increasing their social, economic, and environmental resilience to natural and human-induced shocks.

REGAL-IR is led by Adeso and is implemented by a consortium of partners. An intensive community engagement process - Participatory Learning, Planning and Action (PLPA) - guides program implementation in six thematic areas including diversifying livelihoods, improving value chain inclusiveness, natural resource management, conflict management and mitigation, disaster risk reduction, and improving nutrition. REGAL-IR is based in Isiolo Town and implements in Isiolo, Garissa, Wajir, Marsabit, and Turkana Counties.

Position Purpose

Ensure regular planning and high quality project implementation in line with the overall REGAL-IR strategies, approach and methodology.

Implement project work with communities.

Ensure regular monitoring, documentation, and reporting.

Liaise and coordinate with government, development and humanitarian agencies, private sector, and other stakeholders at county level.

Specific Roles And Responsibilities

1. Ensure regular planning and high quality project implementation in line with the overall REAGL-IR strategies, approach and methodology. • Conduct regular monthly planning as well as development and use of weekly work plans. • Support CFs to develop their work plans. • In cooperation with SPO (Senior Project Officer) and TAs (Technical Advisors) ensure that all field work is implemented in line with REGAL-IR’s approach and implementation methodologies. Ensure high quality standards of field implementation that achieves measurable impacts at target group level. • Ensure that work plans (of all REGAL-IR implementers) are coordinated across all implementation sites in the county for avoiding duplication and for making use of complementarities and synergies. • Establish transparent and accountable mechanisms for targeting and ensure appropriate targeting as per REGAL-IR strategy. Report errors of inclusion and exclusion. • Ensure that project implementation is community-led and driven and follows evidence-based better practices and approaches. • Make certain that the project implementation approach reduces dependency syndromes. • Ensure mainstreaming of gender equality, focusing on the enhancement of women’s economic and social empowerment. • Contribute to sector/theme integration at field level. • On the basis of the REGAL-IR sustainability strategy, ensure project implementation adequately incorporates impact sustainability. • Contribute to internal learning, quality enhancement (technical, operational) and cross county learning through feedback, sharing of better practices and lessons learned as well as suggestions for improvements.
2. Implement project activities with communities. • Liaise with elders and other community representatives. • Facilitate PLPA processes with communities. • Lead transparent and accountable participatory targeting of project target groups and beneficiaries. • Assess capacity building needs. • Organize capacity building events and processes. • Conduct trainings. • Provide technical advisory assistance. • Organize exchange visits. • Initiate and provide technical support to Participatory Learning and Action (PLA) and experimentation by community members. • Conduct regular supervision of field implementation. • Document field work progress, lessons learned, etc. as per reporting format. • Identify and select Community Facilitators (CF). • Build CF’s capacities in order to enable them to catalyze community learning and action plan implementation, including planning, facilitation, monitoring, and documentation. • Support regular and timely early warning information sharing. • Liaise with other POs for cross-learning.
3. Ensure regular monitoring, documentation, and reporting. • Conduct assessments and surveys. • Conduct regular monitoring of field work. • Ensure comprehensive documentation and record keeping. • Document better practise and success stories. • Write monthly reports.
4. Liaise and coordinate with government, development and humanitarian agencies, private sector, and other stakeholders at county level. • Liaise regularly with communities, elders, local authorities, private sector enterprises and other agencies operational in project counties in North Eastern Kenya to ensure coordination and effective implementation of intervention activities. • Ensure harmonization and/or integration of CDAPs (community development and action plans) with/in Ward Development Plans and CIDP (county integrated development plans) • Participate in stakeholder coordination meetings and pro-actively contribute to county coordination. • Contribute to practical cooperation between REGAL-IR and government programs, REGAL-IR and other USG-funded projects as well as REAGL-IR with other projects in the county. • Support organization of visitors’ and other trips at county level. • Support organization of workshops and meetings. • Represent the project at local level. • Any other duties as required.

Skills And Qualifications

• University degree and or Diploma in Agriculture, Livestock, Micro-entrepreneurship, NRM, DRR or related livelihoods field and at least 3 years experience working in similar projects.

• Minimum 3 years with NGO/ Government or UN experience at national level is required.

• Ability to multi-task and effectively handle stressful situations.

• Excellent verbal and written communication skills. Fluency in English is essential. Fluency in the specific County dominant language.

• Strong interpersonal skills and ability to establish and maintain effective working relations with a team.

• Proficiency in computer applications such as word processing, spreadsheets, power point, etc.

• Ability to live and work in an isolated area in conditions of limited comfort.

• Willingness to travel frequently.

• Ability to use motorcycle in the project area or at least willingness to learn this within the first month of employment.

How To Apply:

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org quoting the position and Location preferred in the email subject matter 8th November, 2013 by 1700hrs.

Each application should be addressed to the Regional Human Resources Manager and include the following: • An updated CV; and • An application letter which should include remuneration requirements and contact information for three work-related referees. 

Applications not including all of the above information will not be reviewed.

Only short-listed candidates will be contacted. Adeso is an equal opportunity employer; female candidates are encouraged to apply

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FIELD SECURITY OFFICER (KENYAN JOBS AND JOBS IN KENYA NOVEMBER 2013)

Title: Field Security Officer

ORGANIZATIONAL CONTEXT

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

PROJECT SUMMARY

Resilience and Economic Growth in Arid Lands-Improving Resilience (REGAL-IR) is a 5-year program sponsored by USAID/Kenya and Feed the Future (Ftf) to reduce hunger and poverty, increase social stability and build strong foundations for economic growth amongst pastoralists and transitioning pastoralists in Kenya’s arid and semi-arid lands (ASALs). The program is designed to empower communities to take charge of their development and to strengthen their capacity to select, design, implement and monitor activities toward increasing their social, economic, and environmental resilience to natural and human-induced shocks.

REGAL-IR is led by Adeso and is implemented by a consortium of partners. An intensive community engagement process - Participatory Learning, Planning and Action (PLPA) - guides program implementation in six thematic areas including diversifying livelihoods, improving value chain inclusiveness, natural resource management, conflict management and mitigation, disaster risk reduction, and improving nutrition. REGAL-IR is based in Isiolo Town and implements in Isiolo, Garissa, Wajir, Marsabit, and Turkana Counties.

POSITION SUMMARY

Under the direct supervision of the Operations Manager Manager, the FSO will be the focal point for REGAL IR staff safety and security in the five program operational counties of Marsabit, Wajir, Turkana, and Garissa Counties. Based in Wajir the FSO will travel extensively and work with the LSO and the Field Operations Assistants in the counties to ensure safety of staff and other organisational assets.

POSITION PURPOSE/OBJECTIVE

Overall Objectives of the position: The FSO role has three primary objectives: • To inform senior management in Isiolo and HQ on safety and security related issues and ensure that they are kept informed of all security developments and are in a position to take appropriate action when required. • To ensure that appropriate systems and procedures are in place to maximize the safety and security of all Adeso staff and that these systems and procedures are adhered to at all times. • To work with County leads and FOAs at all levels to ensure that safety and security is mainstreamed into all areas of operations.

SPECIFIC ROLES AND RESPONSIBILITIES

Security documentation 

1. Produce weekly security reports for the Program SMT that review any incidents in Adeso sites, summarize relevant external sitreps, and analyze social/political/economic information from media sources that may impact the operation of Adeso/REGAL IR’s programmes. 2. Ensure that all incidents are reported, analyzed and actions taken where necessary. Implement incident tracking system. 3. Ensure that the Field Safety Security and Evacuation Plans are reviewed and updated on a regular basis to ensure relevance. 4. Ensure that all Standard Operating Procedures (SOPs) relating to safety and security are reviewed and updated on a regular basis. 5. With the Program Operations Manager and the Regional Security Manager, develop contingency plans, ensuring that staff understand their roles in an emergency and that Adeso has the requisite resources to carry out the contingency plans. 6. Provide all staff with Constant Companion Cards, ensuring that the contact information on the card is up to date. 7. Maintain a Program Emergency Contact database with up to date information for all staff. 8. Ensure that Program security information is accessible on the share drive. Health and Safety 1. With the appropriate Logistics staff, ensure that all offices and Adeso Guest Houses have fully stocked, up-to-date First Aid and PEP kits. 2. Ensure that appropriate fire safety equipment is in place in offices, compounds and vehicles. Ensure that staff are aware of what to do in the event of a fire. 3. Liaise with LSO to ensure that all vehicles have the necessary safety and security equipment. 4. Develop REGAL IR security phone trees and maintain the Adeso warden system in all counties. 5. Update the security induction materials on a regular basis and provide inductions to all new staff. Training 1. Ensure that drivers and guards receive appropriate training to carry out their duties in a manner that keeps Adeso employees safe and secure. 2. Identify trainings that are appropriate to the needs of Adeso/REGAL IR staff and maintain a database of security trainings undertaken by individual staff. These trainings include, but are not limited to, personal safety, first aid, and security management. 3. Train staff on various means of communication, including the use of radios and satellite phones. Coordination

1.     Attend security coordination meetings and report back to the SMT on relevant information.

2.     Develop contacts amongst UN, NGOs, government and others and share security information with them on a regular basis.

Assessments

1.     Carry out bi-annual threat assessments in of the field sites.

2.     Assess communication equipment In each field site to ensure that it is adequate, in working order, kept in accessible and secure locations and that staff are trained on the various forms of comms available to them.

3.     Visit field sites on a quarterly basis and provide assistance as per TOR agreed with County Leads and the Operations Manager; provide detailed field report at the end of each trip.

4.     Carry out assessment reports for all Adeso/REGAL IR Program offices and Guesthouses and advise REGAL – IR LMT on vulnerabilities and propose solutions.

5.     Carry out security monitoring in all field Offices via HF Radio communication and documenting the opening and closing occurrences.

REQUIREMENTS:

• At least 1 years experience working with INGOs in a security management position and/or field coordinator position with security management responsibility • Formal training in security management • Ability to work and network with a multicultural team; • Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions; • Understanding and acceptance of the varying standards required and the problems inherent within the context of work in the ASAL counties and sensitivity to mixed cultures; • Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particularly Excel); • Excellent report writing skills; • Committed team player

How to apply:

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org quoting the position and Location preferred in the email subject matter 8th November, 2013 by 1700hrs.

Each application should be addressed to the Regional Human Resources Manager and include the following: • An updated CV; and • An application letter which should include remuneration requirements and contact information for three work-related referees. Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal opportunity employer.

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PROJECT OFFICERS (SEVERAL POSITIONS) (KENYAN JOBS AND JOBS IN KENYA NOVEMBER 2013)

Title: Project Officers (Several Positions)

World Vision Kenya is a leading non-governmental Christian humanitarian, relief, development and advocacy organization with projects in most parts of Kenya. We wish to urgently recruit highly competent, proactive and self driven people to fill the following positions within our organization.

1. Program Officer – Livelihoods Resilience (Nairobi)

The purpose of the position is to promote high quality programming within the Eastern Kenya Household Resilience project and enhance a culture of effective integrated programming, learning and exchange within and outside WV Kenya.

Specifically, lead the process of programme reporting for the project in liaison with the Project Manager and other sector specialists by preparing and submitting of quality reports and ensuring professional and timely correspondence with donors and other partners as well as providing technical support on Livelihood Resilience related issues.

2. Communications Officer (Kisumu)

The purpose of the position is to provide communications advice and guidance and to implement communications plans for World Vision Kenya, the lead partner for the Yes Youth Can (YYC) – Nyanza empowerment program that seeks to work with youth to achieve greater voice in national reforms and create new livelihood opportunities.

3. Project Officer – Design, Monitoring Evaluation (Kitale)

The Project Officer will ensure that the project is designed, evaluated and transitioning in a proper manner for purposes of ensuring sustainability of the initiated interventions and activities.

4. Project Officer – Food Security (Bandaptai, Golbo, Lower Yatta, Ndabibi, Pala Olenton)

The Project officer will provide overall coordination of the Food Security Project aimed at contributing to improved children wellbeing outcomes within the respective World Vision Kenya Integrated Program Areas (IPA).

5. Project Officer – Economic Development (Nyamusi)

The purpose of the position is to lead and provide technical assistance in the planning, implementation, monitoring, evaluation, and reporting of Nyamusi Economic Development Project with the focus on developing 4 selected value chains using modern farming technology (milk, sweet potatoes, bananas and tomatoes), scaling up of Community Savings Groups using the Village Saving Loaning (VSL) Approach, and integrating market–led agricultural interventions into on-going Integrated Program Area Food Security project interventions.

6. Project Officer – Natural Resource Management (Turkana)

The purpose of the position is to plan, implement, monitor and document all the extension activities within the area of operation as per the proposal.

Provide necessary environmental management related training, follow-up, support and guidance to the pastoralist and farmers in the Farmer Field Schools, youth and women groups under Turkana Arid Lands. Support Program (TALSP).

For more information, please visit: wvi.org/kenya/careers

All application letters and detailed CVs together with names of three referees addressed to the Director, People Culture, E-mail: recruit_kenya@wvi.org to reach us not later than October 31, 2013. Please indicate the job title as the subject. (Only short-listed candidates will be contacted). World Vision is a child focused organization and upholds the rights and wellbeing of children. Our recruitment and selection procedures include screening and background checking for child abuse offenses. World Vision is an Equal Opportunity Employer.

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INTERN - ADMINISTRATION (KENYAN JOBS AND JOBS IN KENYA NOVEMBER 2013)

Title: Intern - Administration

International Organization for Migration Internships in Nairobi: The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. 

As the leading international organization for migration, IOM acts with its partners in the international community to: 

• Assist in meeting the growing operational challenges of migration management; 
• Advance understanding of migration issues; 
• Encourage social and economic development through migration, and; 
• Uphold the human dignity and well-being of migrants.

IOM has various interships available in Nairobi. fowwlow the links below for more information and application details.

For more information, see: Intern - Administration

Other Intern Opportunities at IOM

Intern - Migration Services and Solution Centre: Intern - Migration Services and Solution Centre

Programmes Support Intern - International: Programmes Support Intern - International

For more information: International Organization for Migration Internships in Nairobi

Closing Date: 31st October 2013

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LOGISTICS OFFICER/DRIVER -NAIROBI (KENYAN JOBS AND JOBS IN KENYA NOVEMBER 2013)

Title: Logistics Officer/Driver -Nairobi

General Position Summary:

The Logistics Officer/Driver will be primarily responsible for overseeing and ensuring all logistics and transport needs of the Regional Office are being met. Reporting to the Regional Coordinator, he/she will provide support to regional support staff, country offices, and visitors. He/she will be instrumental in the provision safe transport services, timely procurement, asset management and XX. The Logistic Officer/Driver is the ultimate custodian of Regional vehicles and will adhere to all traffic and MC safety rules and follow the Mercy Corps transport guidelines/policies

Essential Job Functions:

• Prepares the required documentation for the procurement of goods/supplies and ensures all transactions are completed to Mercy Corps standards.
• Maintains proper inventory of Regional office supplies and ensure all equipment is in working order.
• Responsible for all aspects of asset inventory management of items in the Regional office in coordination with the MC Kenya logistics department.
• Adherence to all MC policies and procedures as outlined in MC logistics policies and procedure manuals;
• Assists staff  as needed on creating clear and understandable purchase requests and other documentation;
• Collects quotations and bids from the market for PR-s as assigned– as per Mercy Corps policies and procedures;
• Maintains procurement files as outlined in the MC procurement policy;
• Assists when required with the processing and facilitation of Mercy Corps banking transactions
• Ensure that there are no conflicts of interests between Mercy Corps staff and suppliers and vendors.
• Bring to senior management team’s attention if any conflicts of interest exist or may exist.
• Assist with all property management, including:  process of identifying, negotiating and maintaining agreements for offices, houses, vehicle leases.
• When driving, maintains vehicle log-sheets in accordance with MC policies/regulations. Keep the vehicle ready, clean and on standby – ready for  use at all times
• Check the vehicle conditions after each trip/routinely – report needs and problems to Regional Coordinator. Responsible for the safekeeping of all vehicle equipment, tools, first aid kits, spares etc.;
• Adhere to all safety and communication protocols;
• Cooperate and be of assistance to staff and visitors – assist in troubleshooting potential problems during daily business;
• Undertake field assignments as assigned;
• Helps to ensure that the office portrays a professional image.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
• Any other duties as assigned by your supervisor

Knowledge and Experience:

• A minimum of 3 years experience in logistics or administration.
• Demonstrated understanding of and / or experience with governmental, non-governmental, or commercial administration, procurement and management issues, protocols and associated systems/apparatus.
• Excellent negotiation, representation, skills and the ability to work comfortably with an ethnically diverse staff.
• Effective verbal and written communication, organizational skills – Fluency in both written and spoken English.
• Basic computer skills (Word, Excel) and knowledge of and experience in inventory, procurement procedures, etc.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members and a proven ability to solve problems independently without direct supervision.
• Valid driver’s license and experience driving 4×4 vehicles. Must respect and adhere to all traffic rules.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is a plus.

Interested candidates who meet the above required qualifications and experience

Should submit on or before October 31st, 2013 at 4.00 p.m. a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to: hr@ke.mercycorps.org

Applicants must clearly indicate on the email subject the position and location they are applying for i.e "Logistics Officer/Driver -Nairobi" Applications without the right subject heading will be automatically disqualified.

Please do not attach any certificates. ONLY Qualified short-listed candidates will be contacted

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KDF RECRUITMENT (KENYAN JOBS AND JOBS IN KENYA NOVEMBER 2013)

Title: Kenya Defense Forces Service Members and Constabularies

Advertisement for Recruitment of Service Members and Constabularies into the Kenya Defence Forces

1. The KDF Recruiting Teams consisting of the Kenya Army, Kenya Air Force, Kenya Navy and the Defence Forces Constabulary will be visiting the centres indicated below to recruit Service members and Defence Forces Constabularies on dates indicated.

2. All potential candidates reporting to the recruitment centres should come from the divisions of the respective counties. The recruitment exercise will be absolutely FREE.

3. CORRUPTION. Bribery and other acts of corruption are against the law. All persons presenting themselves for recruitment purposes at any centre with fake/falsified calling letters, identity cards, academic certificates etc. or caught engaging in any corrupt activity shall be arrested and prosecuted.

If you accept to be conned, you will lose your money and go to jail; it happened to many during the last recruitment. Do not waste your money and risk imprisonment; NO ONE can influence the recruitment process.

4. Potential candidates must bring with them current original national identity cards and academic certificates/testimonials. ID photocopies/scanned ones and police abstracts will not be accepted. 

Requirements

a. Conditions for Recruits

General requirements for those who wish to attend the Kenya Defence Forces recruitment exercise 2013 are:

(1) Must be Kenyan citizens and should not have dual citizenship.

(2) Age – Between 18 and 26 years old.

(3) Education – A minimum of mean grade D (Plain) in KCSE.

(4) Be physically and medically fit in accordance with the KDF standards.

(5) Have no criminal record.

(6) Potential candidates must turn up in appropriate running gear.

(7) Female candidates must NOT be pregnant at recruitment and during training.

b. Conditions for Defence Forces Constabularies 

(1) Must be Kenyan citizens and should not have dual citizenship.

(2) Age – Below 52 years old.

(3) Be physically and medically fit in accordance with the KDF standards.

(4) Have no criminal record.

(5) Be ex-Defence Forces Service members (Kenya Army, Kenya Air Force, Kenya Navy).

(6) Possess a Discharge Certificate of minimum “Very Good” in conduct.

(7) Must have served at least a 3 or 9 years’ colour service.

Your Kenyan identity card and birth certificate is needed to prove your citizenship. 

Do not forget to carry your original academic certificates with you. Result slips are usually rejected during recruitment. 

Appropriate running gear becomes handy as candidates are required to compete in a lengthy race.

Recruitment will be at your nearest district headquarters from 23rd September to 30th October 2013.

Follow the following link for a list of Kenya Defence Forces Recruitment Centres and recruitment dates;

Recruitment of Kenyans into the Kenya Defence Forces - Recruitment Centres & Dates Kenya Defence Forces Contacts

Telegrams: "DEFENCE" Nairobi 

Tel No.: +254-020-2721100 

Fax No.: +254-020-2725854 

Defence Headquarters

Ulinzi House

P.O. Box 40668 

Nairobi - 00100

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PROGRAMME ASSISTANT (KENYAN JOBS AND JOBS IN KENYA OCTOBER 2013)

Title: Programme Assistant

Job Opening number 13-PGM-UNODC-31192-R-NAIROBI (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The United Nations Office on Drugs and Crime (UNODC) is committed to achieving health,security and justice for all by tackling threats from illicit drugs, organized crime, corruption and terrorism worldwide. UNODC provides legal and technical assistance in a variety of challenging areas, such as preventing and countering corruption, trafficking in drugs, persons, and firearms, money laundering and terrorist financing, among others. UNODC also works to prevent and treat drug dependence and HIV and AIDS. This post is located in UNODC at the Nairobi duty station.

Responsibilities

Within limits of delegated authority and depending on location, the Programme Assistant may be responsible for the following duties: (These duties are generic, and may not be performed by all Programme Assistants.)

Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.

Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.

Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.

Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.

Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.

Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.

Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages.

Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.

Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.

Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.

Provides guidance and training to new/junior staff.

Performs other duties as assigned.

Competencies

Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, programming and budgeting.

Ability to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given.

Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education Completion of secondary school. Supplementary training in social science field or in business and administration is desirable.

Work Experience Seven years of experience in programme or project administration, technical cooperation or related area.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

Knowledge of another official United Nations language is an advantage.

Assessment Method

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Closing Date: Sunday, 10 November 2013 To apply for this position, click Here

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