SUPPLY ASSOCIATE

SOM/BOS/13/002

Functional Title: Supply Associate

Position Number: 10015803

Duty Station: Bossaso, Somalia

Date of Entry on Duty: As soon as possible

Duration: One year with possibility of extension

Category and Level: GL6

Closing Date: 10 September 2013

1. Duties and Responsibilities

Under the immediate supervision of the Programme Officer, the incumbent will perform the following functions:

• Maintains specific internal control and develops self-evaluating criteria/procedures with the office to ensure that standards and quality of the supply function is adhered to;
• Carries out customs clearances of internationally procured items and contacts authorities and other organizations to obtain all necessary authorizations and clearances;
• Coordinates transportation and distribution of relief (EAPs and other) items for persons of concern to UNHCR;
• Ensures that a timely service is offered to users:
• Assists in the evaluation of purchase requisitions and authorizations to ensure that specifications, budgetary data and all other requirements are in order;
• Coordinates with main offices and consolidates local procurement and contracting by ensuring UN Financial rules and procedures, standards and services are applied consistently;g) Assists in the evaluation of offers and drafts bid tabulations to select bidders in line with current rules and regulations;
• Drafts and dispatches quotation requests and/or tenders and prepares proposals for award of contracts to the Committee of Contracts (CoC);
• Undertakes frequent mission to Garoowe to ensure that the required support for implementation of Supply functions is being extended to the field locations;
• Maintains and updates the roster of UNHCR suppliers;
• Maintains the inventories physical and of the non-food items within the Operation’s level
• Assists in coordinating, monitoring and reporting on the deployment of the Property,
• Plant and Equipment (PPE) assets and Serially Tracked Items (STIs) within the Operation.
• Performs any other duties as may be required.

2. Qualifications:

• Academic: Completion of secondary school education with post-secondary training in Trade, Business Administration, Economics, Marketing or a related field.
• Experience: Minimum 6 years of previous relevant professional job experience.
• Language: Fluency in English and good working knowledge of the local language.

3. Desirable Qualities and Competencies:

• Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP);
• Other UN procurement and logistics training – such as IAPSO and UNPD;
• Knowledge and working experience of PeopleSoft/MSRP Supply Chain applications

Staff members should consult the UNHCR Policy and Procedures on Assignment of Locally

Recruited staff (PPAL) para 16-22 on eligibility to apply for positions within the GS category

(IOM/49-FOM/50/2012 dated 15 June 2012 refers) and should submit a written application via email ONLY to sommohrs@unhcr.org quoting in the subject line the vacancy number.  This vacancy is open to internal and external applicants.

NB: Internal Candidates: An Internal applicant is (1) previously appointed through

APPC/AC, holding indefinite or fixed-term appointment with any UNHCR office in Somalia, (2) former UNHCR staff member having held indefinite / fixed term appointment for an uninterrupted period of at least 1 year is within 2 years following separation and (3) is a Somalia national. QUALIFIED AND ELIGIBLE INTERNAL APPLICANTS WILL BE GIVEN PREFERENCE.

NB: External Candidates: External candidates should complete and attach a UN Personal History Form (P11) to their written application (including contact details) and send it via email ONLY to sommohrs@unhcr.org quoting in the subject line the vacancy number. THERE IS NO NEED TO SEND ANY OTHER DOCUMENTATION ALONG WITH THE APPLICATION AND P.11.

We may conduct a written test for this position. Equally qualified women candidates are encouraged to apply. Only Short-listed candidates will be contacted for written test and/or interview.

APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE CONSIDERED.

Nairobi, 30 August 2013

NB: UNHCR does not charge any fee at any stage of the recruitment process.

Categories: LOGISTICS, PROCUREMENT, UN