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Title: Administrator
Summary
Our client, a medium sized outdoor advertising and retail
franchising firm would like to fill the position of an
Administrator. You will provide day to day administrative and organisational
office management to ensure effectiveness and efficiency.
Key Responsibilities
The Administrator is the first point of contact for clients and
stakeholders and is responsible for:
General office management including maintaining a filing system,
and being the first point f contact in the company
Perform human resource duties as may be required
Being the custodian of office security and assets.
Organize frequent trips with hotel and flight booking and
prepare travel settlement
Assist in the planning of all meetings and /or conferences and
events organization as required
Procurement of stationary and other items, close liaison for the
shared Driver services, etc.
Keep an up-to-date record of all staff matters and personnel
files including annual leave and sickness records.
Ensure that office cleanliness and hygiene are maintained.
Harmonize and supervise company courier services
Maintain correspondence files – document control and maintain
records through filing, retrieval, retention, storage, compilation, coding, and
updating
Bookkeeping, checking invoices and preparing regular payments to
service providers
Manage the office’s accounts and the petty cash, reconcile bank
statements monthly and ensure that funds are always sufficiently available
Maintain an adequate inventory of office stationery supplies,
kitchen supplies and company asset register
Review and ensure that the reception area, all incoming and
outgoing mail, telephone registers, delivery books and filing of letters are
properly maintained, and following up on any exceptions.
Staff supervision
Qualification and experience
Degree in Business Administration or Secretarial Studies
3 – 5 years experience in administration; experience in an
financial institution would be an asset
Strong organization and administrative skills – attention to
detail is essential
Ability to handle pressure
Strong Customer Service Orientation
Good planning and organising skills
Comfortable communicating with employees at all levels in the
business
How to apply:
Send your application including a cover letter
indicating your desire to work with our client a detailed CV highlighting
relevant experience, details of current and expected salary, a daytime phone
contact, email address, and the names of three professional referees by close
of business Monday 14th October 2013
Adept Systems
MANAGEMENT CONSULTANTS
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Web: www.adeptsys.biz
Only short listed candidates will be contacted. Please note that we do not
charge fees for receiving or processing job applications.
