Posts
Title: Accounts Assistant- 2 Positions
Work Stations:- Vihiga/Siaya
Reporting to: Accountant, Area Coordinator
Dispenser
for Safe Water Programme
Dispensers
for Safe Water (DSW ) is a growing entrepreneurial program within IPA working
to reduce the 1.6 million childhood deaths each year from diarrhoea, a leading
cause of child mortality in Kenya and globally.
The
programme is doing this by deploying Chlorine Dispensers—a simple, low-cost
innovation proven to dramatically increase rates of household water treatment,
which significantly reduces diarrhoea and other waterborne disease.
Chlorine
Dispensers have been recognised by a wide network of supporters, including the
Ministry of Public Health and Sanitation, Ministry of Education, Ministry of
Local Government, Lake Victoria North Water Services Board and major
international foundations and implementers.
Kenya is DSW’s flagship
programme that has transitioned from a proof-of-concept stage to large-scale
implementation with a team of about 100 field staff in Kenya, serving around
600,000 people with access to safe water.
For these
positions, we are seeking people who are motivated by the opportunity to offer
their services to a programme with proven impact, potential to improve the
health of millions and save thousands of lives.
All eligible
candidates from the private, public and non-profit sectors who are interested
in making a long-term commitment to a truly influential programme are
encouraged to apply.
More
information on Chlorine Dispensers can be found at:
http://poverty-action.org/safewater
The
Role:-
An Accounts
Assistant does the Accounting /Admn tasks at a DSW field office and reports to
the Area Coordinator with a dotted line reporting relationship with the
Accountant based at Kisumu.
Responsibilities
Accounting
Under the
general guidance of the Accountant, assist in the following tasks:
Handle cash,
cheque and airtime disbursements
Receive and
check imprest requests and returns, ensuring that proper documentation is filed
for each transaction, relevant approvals have been obtained, etc.
Conduct cash
counts on regular basis, including after withdrawals
Prepare
cheques to be signed by appropriate managers
Maintain and
file financial records and post accounts data into Quickbooks
Update
accounting records as and when transactions take place, and assist Accountant
to ensure that proper documentation is filed for each transaction
Maintain fixed
assets register and ensure that assets inventory records are updated regularly
Liaise with
Accountant in preparation and review of staff imprest accounts on a regular
basis
Assist
Accountant /Coordinator in overall: Budgeting, Reporting, Payroll, Procurement
Management
of Office Store / Inventory/Office management
Distribute
supplies from store as needed
Maintain
accurate records of all office supplies purchased and distributed
Conduct
periodic stock counts
Compile a
list of stock-in-hand at the store, so as to facilitate new orders
Submit
requests, in a timely manner, to relevant managers when re-stocking is needed
Filing of
important documents at the field office
Support
Coordinator in managing annual leave schedules, applications ,and filing
Support
Coordinator in managing staff allocation and submission to the Accountant
Other tasks
as assigned/delegated by supervisors
Required
Competencies and Attributes
- High level of integrity and stewardship
- Team work. Embraces team work and aspires and supports the ideals of working in a team work environment as a team champion
- Passion to work in a rural community setting
- Flexible mindset and willingness to relocate on a short notice to other field based assignments in other regions.
- Self driven and highly motivated to deliver results within tight deadlines.
- Good communication skills. Ability to communicate well within the organization and with the rural communities and local leaders
- Good computer skills and comfort to advance the skills in a dynamic IT field.
- Proactive and ambitious to support innovation and change in a dynamic working environment
- Attitude. Positive attitude to work and to develop in a fast paced work environment
Qualifications
- Minimum CPA PART 1 KATC Final, Diploma in Accounting or equivalent.
- Good language skills in English and Kiswahili both spoken and written
- 1-2 yrs experience working in a busy computerized accounting office
- Motor cycle riding skills or willingness to learn and ride a motorcycle.
- Salary attached to this position is within the range of Kes 18000-23000 per month gross
Employment
Terms for all Positions: - Successful candidates will
start on a 6 months contract renewable based on good performance.
To apply:
Please send
a cover letter and detailed CV, 3 references, daytime phone number(s), and
email address. Your CV should include your scores or grades and other measures
of academic achievement, and details about any relevant work experience. Applications
can be submitted to any of our branch offices, or by email to jobs-kenya@poverty-action.org or
by post office using P.O Box 373, Busia area code 50400 Kenya. If you submit by
email, please ensure that the subject line reads: “Associate Coordinators or
Accounts Assistants or Community Service Assistants” REF NO. DSW-2013-09-02:
