Posts
Title:
Administrative Assistant – Intern
The
African Technology Policy Studies Network (ATPS) is a leading regional
multi-disciplinary network of researchers, practitioners and policy makers that
promotes science, technology and innovation (STI) policy research, dialogue and
practice, for African Development. Its mission is to improve the quality of science, technology, and innovation
research, policy and practice for sustainable development in Africa.
ATPS works primarily through its National Chapters in at least 27 African
countries, and with a chapter in the UK and the US to
represent the African Diaspora. ATPS supports science, technology and innovation capacity building for African
development through knowledge generation; knowledge brokerage; knowledge dissemination
& outreach; and knowledge valorization. ATPS is seeking to recruit an Administrative Assistant Intern. The terms of
reference are as below: Administrative Assistant – Intern
Summary
·
Provide
administrative support to the whole office
·
Duties
include general clerical, receptionist and project based work
·
Project
a professional organizational image through in-person and phone interaction.
Detailed TORs
·
Answer
telephones and transfer to appropriate staff member
·
Meet
and greet clients and visitors
·
Create
and modify documents using Microsoft Office
· Perform
general clerical duties to include but not limited to: photocopying, faxing,
mailing, and filing
·
Maintain
hard copy and electronic filing system
·
Support
other staff in assigned project based work
·
Assisting
with organizing ATPS meetings and conferences, including travel and
accommodation arrangements
·
Assist
with maintenance of various correspondence and files on programs, research
projects and researchers through filing, retrieval, retention, storage,
compilation, coding, updating and destruction
·
Distribute
internal correspondence and documentation
·
Other
duties as assigned by the supervisor
Required Skills and Qualifications:
·
Knowledge
of Microsoft Office and telephone protocol
·
Duties
require professional verbal and written communication skills.
·
A
Bachelor’s Degree in Business Administration or Secretarial Studies
·
Good
understanding MS Office, Excel, Power Point
Working Conditions
Working hours 8:00am – 4:30pm (should be ready to work longer
if necessary)
Interested candidates should send their
application letters, detailed v’s and Certificates to hr@atpsnet.org by Friday
11th October 2013 at 5.00pm.
