ADMISSION / BED COORDINATOR, ELECTRICAL SUPERVISOR AND MEDICAL HEALTH RECORDS IN CHARGE (JOBS AND VACANCIES IN KENYA OCTOBER 2013)

Vacancies: Admission / Bed Coordinator, Electrical Supervisor and Medical Health Records in Charge 

AIC Kijabe Hospital is a leading Christian faith based level 5 hospital in Kenya. We wish to recruit for the following positions.  Applicants must be born again Christians.

 

Position: Admission / Bed Coordinator

Purpose: To glorify God through the optimal utilization of the hospital's bed capacity and facilitation of the patient admission process.

Duties & Responsibilities
Witness:  Be a witness of Jesus Christ to patients and families and a disciple of staff to the glory of God.

Bed Management:  

• Maintain a constant and current knowledge of the hospitals bed status and distribute this information to stakeholders on a regular basis (10am, 4pm Monday to Friday).
• Through liaison with the wards, outpatient department and theatre heads of department (HOD) be aware of required admissions over the next 48 hours as well as likely discharges.
• Ensure beds are prioritized and distributed to patients as per the hospital policy.
• Liaise with ward in-charges and medical staff to ensure discharges are completed in a timely fashion each morning (before 11am).
• Proactively coordinate with the finance & social work teams to ensure discharges are not delayed due to financial issues.
• Ensure appropriate handover to and from the night coverage nurse on a daily basis.

Patient Admissions:

• Be responsible for receiving phone calls from all elective patients 24 hours prior to booked admissions to confirm bed availability.
• Co-ordinate with Theatre and Surgery HODs if elective surgery requires cancellation/restructuring.
• Guide elective patients through the hospitals admission process

Additional Responsibilities

• Be willing to take on other relevant tasks as deemed appropriate by the Deputy Nursing Director

Qualifications and personal attributes

• Diploma in Business management (degree is preferred)
• Certificate in Computer studies
• Good interpersonal and teamwork skills
• Excellent communication skills in both English and Kiswahili (Somali in addition would be an asset)
• Self-driven with evidence of prior initiative
• Able to work effectively with minimum supervision.
• Experience in Health Care essential

Position: Electrical Supervisor

Main Purpose: To plan, direct, coordinate and supervise the electrical department workforce ensuring a safe and efficient operation, while observing the required regulations and setting priorities in a changing environment.

Key Responsibilities:

• Provide direction and support to the electrical department by improving the performance of the crew (reworking, planning, scope, quality of work, clean up, clearly defining new expectations).
• Provide direction for repair, inspection, modifications, commissioning and testing of electrical systems of relevant equipment within the hospital, its environs and satellite clinics.
• Plan layout and installation of electrical wiring, equipment and fixtures, based on job specification and local codes.
• To attend review meetings related to electrical systems, give input and review detail engineering packages of Capital projects and any electrical design changes.
• To liaise with departmental staff, client departments, contractors, suppliers and statutory authorities in matters relating to work as appropriate.
• To ensure that materials, equipment and plant detailed in specifications and drawings for construction or improvement work are procured in accordance with Kijabe Hospital procurement policies.
• To assist in the development of appropriate work orders and IT systems (Hospital AMS) necessary for control and monitoring of resources.
• Perform hands on statutory, preventative and corrective maintenance of the LV and HV electrical systems.
• Supervision of electrical department staff and electrical contractors to ensure standard of their work is acceptable and  in compliance with recognized safety practices  
• Assist in the development and implementation of Statutory, Preventative and Corrective maintenance programs.
• Maintain records and documentation for systems, including schematic diagrams, meter readings, device details and cabling.  
• To liaise with education department in matters relating to the development of training courses for electrical department staff.
• To attend Engineering & Facilities departmental meetings, preparing and presenting reports and budgets as necessary.  

Skills required

• Ability to multitask and innovate
• Conversant with engineering drawings and schematics
• Computer proficiency and use of CAD software
• Good communication skills
• Be a team player and able to coordinate with other departments  
• Ability to organize and lead a team
• Good and proven administrative skills
• Sound knowledge of international codes and standards

Desired Qualifications

• A diploma in electrical engineering, higher national Diploma or equivalent
• Must be born again Christian
• Sound and demonstrable know of good electrical engineering practice
• At least 5 years relevant experience in a supervisory position
• Experience in mechatronics will be an added advantage

Position: Medical Health Records in Charge 

Purpose: The purpose of this position is to bring Glory to God by managing records services and other assignments with Clinical Support Services as needed.

Duties and Responsibilities:
 

Leadership and Supervision

• Lead and manage the records team, ensuring motivation of the team, building and encouraging teamwork.
• Ensuring proper coverage, impartial allocation of duties, ensuring completion of assigned daily duties.
• Develop team-building programme and organize continuing education.
• Supervision of work ensuring quality standards of service are met and maintained.
• Appraise each of the staff on an annual basis.
• Facilitate the records GBC to set and periodically evaluate annual departmental goals.  
• Coordinating and liaise with other hospital Departmental heads e.g. OPD, wards in charges  in relation to services given to patients
• Interview and orientate new records staff members Organizing departmental meetings when necessary as well as attending all clinical support services and heads of departments meetings.
• Ensuring the departments and patient’s records are kept properly and confidencialy where applicable.
• Ensure that all staff have reported to each shift, have full uniform and maintaining the staff punctuality
• Chair the department meetings and resolve department conflicts and issues arising
• Ensuring the records equipment is in a functional state and are cleaned daily.
• Ensuring continuous availability of records consumables/supplies
• Preparing duty schedules for the staff in records department before 28th of every month.

Administration:

• Prepare and manage the records budget.
• Develop, review and regularly update procedure manual for the records department.
• Review with the medical staff and update regularly the Kijabe Hospital Medical Records.
• Provide daily, monthly and annual report to the entire Kijabe hospital higher authorities as needed.
• Ensure that GOK registers are filled in the relevant departments
• Sign and send births, death notifications to the District registrar of births and deaths.
• Implement Kijabe hospital polices within the department
• Perform any reasonable work related duties as may be assigned by the Nursing director in liaison with the OPD manager.

Minimum Acceptable Qualifications:

• Diploma in Medical records from K.M.T.C or equivalent with at least one year of experience
• Computer skills in Microsoft Word, Excel, and Access
• Coding and indexing skills
• Communication ski
• Leadership and management experience

Send your application letter and CV and state how your experience matches the specifications via Email: recruit.kijabe@gmail.com on or before 19th October 2013

Categories: HEALTH, MEDICINE