Dispatcher/Messenger (Jobs in Kenya, March 2015)

Position title : Dispatcher/Messenger 
Vacancy No: IOMKE/SVN/005/2015
Position grade: G2 
Duty station: Nairobi, Kenya 
Duration of Contract: 6 months with possibility of extension 
Seniority band: Band V 
Job family: Migration Health 
Organizational unit: Migration Health Department 
Position rated: Yes  
Subject to rotation: No  
Managerial responsibility: No

Reporting directly to Data Processing Assistant. Overall supervision by Migration Health Physician 

II. ORGANIZATIONAL CONTEXT AND SCOPE

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

III. RESPONSIBILITIES AND ACCOUNTABILITIES

Under the general supervision of the Migration Health Physician (International) in MHAC Nairobi, the direct supervision of the Data Processing Assistant and in coordination with the Migration Health Processing Officer, the incumbent will be responsible for: 

1. Dispatching of files and documents to/from MHAC and designated 
2. Providing clerical support in preparing various technical documents/lists, and 
3. Assisting the Migration Health processing team other medical personnel in laboratory/hospital, maintaining due confidentiality. photocopying medical reports and labeling mail/samples, etc. maintaining an organized flow of applicants throughout the health assessment process. 

4. Any other related duties, which may be assigned by the Migration Health processing team. 

IV. COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural competencies: 

Behavioural 
Accountability 
Accepts and gives constructive criticism 
Follows all relevant procedures, processes, and policies 
Meets deadline, cost, and quality requirements for outputs 
Monitors own work to correct errors 
Takes responsibility for meeting commitments and for any shortcomings 

Client Orientation 
Identifies the immediate and peripheral clients of own work 

Continuous Learning 
Contributes to colleagues' learning 
Demonstrates interest in improving relevant skills

Communication 
Actively shares relevant information 
Writes clearly and effectively, adapting wording and style to the intended audience 
Listens effectively and communicates clearly, adapting delivery to the audience 

Performance Management 
Provides constructive feedback to colleagues 

Professionalism 
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities 
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation 
Persistent, calm, and polite in the face of challenges and stress 
Treats all colleagues with respect and dignity 
Works effectively with people from different cultures by adapting to relevant cultural contexts 
Knowledgeable about and promotes IOM core mandate and migration solutions 

Teamwork 
Actively contributes to an effective, collegial, and agreeable team environment 
Contributes to, and follows team objectives 
Gives credit where credit is due 
Seeks input and feedback from others 
Actively supports and implements final group decisions 

Technical

• Effectively applies knowledge of health issues in execution of responsibilities at appropriate level 
• Maintain confidentiality and discretion in appropriate areas of work 

V. EDUCATION AND EXPERIENCE 
1. High School educational level. 
2. At least two years’ experience in assisting IOM migration health assessment operations or as a messenger with other agencies 
3. Previous working experience with NGOs or international organizations will be an added advantage 

VI. LANGUAGES

Required

Excellent command of written and spoken English and Kiswahili. 

Mode of Application: 

Submit applications’ cover letter and updated CVs, including daytime telephone or e-mail contact to: 

Human Resources Department, International Organization for Migration (IOM), P.O. 

Box 55040 – 00200, Nairobi, Kenya or send via e-mail to hrnairobi@iom.int 

CLOSING DATE: 11th March 2015 

Only shortlisted applicants will be contacted

Categories: CASUAL JOBS, UN